McGlinchey Stafford
Senior Legal Assistant
McGlinchey Stafford, Boston, Massachusetts, us, 02298
Document Management:Microsoft Office Suite:
Advanced proficiency in Word for document creation and formatting, Excel for data management and analysis, Outlook for email communication and calendar management, and PowerPoint for creating presentations.Adobe Acrobat:
Expertise in using Adobe Acrobat for bates labeling, splitting and combining PDF documents, optimizing and reducing PDF file sizes, and ensuring documents are properly formatted and accessible.E-filing Systems:
Skilled in navigating and utilizing e-filing systems and procedures for both state and federal courts, ensuring timely and accurate submission of legal documents.File-Sharing Tools:
Experience with various file-sharing tools to securely share documents with clients, opposing counsel, and other parties.Electronic Document Management Systems:
Familiarity with electronic document management systems for organizing, storing, and retrieving legal documents efficiently.Litigation Support:Litigation Process: Comprehensive understanding of the litigation process, including the stages of litigation, key deadlines, and the role of a legal assistant in supporting attorneys throughout the process.File Organization:
Organizing and maintaining physical and electronic files throughout the litigation process, ensuring all documents are easily accessible and properly filed.Attorney Support: Assisting attorneys with time entry, billing, and other
administrativeAdministrative Duties:Conflicts Checks:
Conducting conflicts checks to ensure there are no conflicts of interest before opening new client files.Client File Management:
Opening and maintaining client files, ensuring all necessary information is accurately recorded and up to date.Scheduling and Calendaring:
Assisting attorneys with scheduling appointments, court dates, and meetings, as well as planning business travel arrangements.Client Communication:
Communicating with clients, opposing counsel, and third parties at the direction of attorneys.Case File Management:
Managing electronic case files, including organizing documents, updating case information, and ensuring all deadlines are met.Docketing:
Calendaring and docketing litigation deadlines to ensure all critical dates are tracked and met.Expense Preparation:
Preparing attorney and office expenses for reimbursement, ensuring all expenses are accurately documented and submitted.Vendor Invoices:
Processing payment of vendor invoices, ensuring timely and accurate payment for services rendered.General Office Duties:
Assisting with general office duties as needed, including filing, copying, and other administrative tasks.Qualifications:Experience:
A minimum of 10 years of experience in a legal assistant or paralegal role.Technology Adaptability: Ability to quickly adapt to and learn new technologies, ensuring efficient use of the latest tools and software.Organizational Skills: Strong organizational skills and attention to detail, ensuring all tasks are completed accurately and efficiently.Communication Skills: Excellent communication skills, both written and verbal, ensuring clear and professional interactions with clients, attorneys, and other parties.Teamwork: Ability to work independently and as part of a team, demonstrating flexibility and a collaborative approach to work.Paralegal Experience: Paralegal experience is highly desirable, providing valuable insight and expertise in supporting legal processes and procedures.Work Arrangement:Hybrid Work Option:
There may be an opportunity to transition to a hybrid work arrangement after sufficient training and demonstrated ability to work independently and effectively.Compensation:Pay : Compensation is commensurate with knowledge, skills and relevant legal experience. The salary range for this position is $85,000 to $95,000.
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Advanced proficiency in Word for document creation and formatting, Excel for data management and analysis, Outlook for email communication and calendar management, and PowerPoint for creating presentations.Adobe Acrobat:
Expertise in using Adobe Acrobat for bates labeling, splitting and combining PDF documents, optimizing and reducing PDF file sizes, and ensuring documents are properly formatted and accessible.E-filing Systems:
Skilled in navigating and utilizing e-filing systems and procedures for both state and federal courts, ensuring timely and accurate submission of legal documents.File-Sharing Tools:
Experience with various file-sharing tools to securely share documents with clients, opposing counsel, and other parties.Electronic Document Management Systems:
Familiarity with electronic document management systems for organizing, storing, and retrieving legal documents efficiently.Litigation Support:Litigation Process: Comprehensive understanding of the litigation process, including the stages of litigation, key deadlines, and the role of a legal assistant in supporting attorneys throughout the process.File Organization:
Organizing and maintaining physical and electronic files throughout the litigation process, ensuring all documents are easily accessible and properly filed.Attorney Support: Assisting attorneys with time entry, billing, and other
administrativeAdministrative Duties:Conflicts Checks:
Conducting conflicts checks to ensure there are no conflicts of interest before opening new client files.Client File Management:
Opening and maintaining client files, ensuring all necessary information is accurately recorded and up to date.Scheduling and Calendaring:
Assisting attorneys with scheduling appointments, court dates, and meetings, as well as planning business travel arrangements.Client Communication:
Communicating with clients, opposing counsel, and third parties at the direction of attorneys.Case File Management:
Managing electronic case files, including organizing documents, updating case information, and ensuring all deadlines are met.Docketing:
Calendaring and docketing litigation deadlines to ensure all critical dates are tracked and met.Expense Preparation:
Preparing attorney and office expenses for reimbursement, ensuring all expenses are accurately documented and submitted.Vendor Invoices:
Processing payment of vendor invoices, ensuring timely and accurate payment for services rendered.General Office Duties:
Assisting with general office duties as needed, including filing, copying, and other administrative tasks.Qualifications:Experience:
A minimum of 10 years of experience in a legal assistant or paralegal role.Technology Adaptability: Ability to quickly adapt to and learn new technologies, ensuring efficient use of the latest tools and software.Organizational Skills: Strong organizational skills and attention to detail, ensuring all tasks are completed accurately and efficiently.Communication Skills: Excellent communication skills, both written and verbal, ensuring clear and professional interactions with clients, attorneys, and other parties.Teamwork: Ability to work independently and as part of a team, demonstrating flexibility and a collaborative approach to work.Paralegal Experience: Paralegal experience is highly desirable, providing valuable insight and expertise in supporting legal processes and procedures.Work Arrangement:Hybrid Work Option:
There may be an opportunity to transition to a hybrid work arrangement after sufficient training and demonstrated ability to work independently and effectively.Compensation:Pay : Compensation is commensurate with knowledge, skills and relevant legal experience. The salary range for this position is $85,000 to $95,000.
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