Intermountain Health
Senior Executive Assistant
Intermountain Health, Annapolis, Maryland, United States, 21403
Intermountain Health Senior Executive Assistant Annapolis, Maryland Apply Now
Intermountain Health is seeking an experienced and dynamic Senior Executive Assistant to provide executive level administrative support to the Peaks Region Associate Chief Medical Officer team. This highly visible position directly interacts with senior leaders, along with members of the community on behalf of the executive team of Intermountain Health. In this role, the Executive Assistant will create agendas, draft presentations, and distribute materials and document minutes for meetings, always using sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence.This is a full-time position that will allow you to work in a fully remote/work from home capacity with periodic travel to Broomfield, Colorado. Highly prefer the qualified candidate to be near an Intermountain Health facility in Colorado, Montana, Utah, or Nevada.Responsibilities
As an Executive Assistant supporting a senior leader, you will:Proactively anticipate needs to support a variety of administrative functions for the Region President or other senior leaders in a time sensitive, accurate, and confidential nature using discretion and tact.Partner with the leader on task management, project coordination, executive calendaring, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system needs.Provide advanced technical support including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs.Work as a competent member of the team, willingly providing back up support when appropriate, and actively supporting team goals.Minimum Qualifications
5+ years of C-Suite executive leaders administrative support in a large complex organization, including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support.Must have
high level meeting support and execution, along with experience compiling/constructing communications and presentations pre/post meetings.Excellent organizational skills, attention to detail, both verbal and written communication skills including spelling, punctuation, and grammar.Ability to work effectively in a fast-paced setting without constant or direct supervision, along with the ability to exercise sound judgement and discretion.Prior experience in project coordination, tracking actions and outcomes.Highly prefer a bachelor's degree. Education must be obtained through an accredited institution. Degree will be verified.Experience planning & coordinating events coordination is preferred.Highly prefer experience working in a matrixed healthcare setting
or prior leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others).Physical Requirements
Interact with others requiring employee to verbally communicate as well as hear and understand spoken information.Operate computers, telephones, office equipment, including manipulating paper requiring the ability to move fingers and hands.See and read computer monitors and documents.Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.Location
Peaks Regional Office, BroomfieldScheduled Weekly Hours
40The hourly range for this position is listed below. Actual hourly rate dependent upon experience.$28.20 - $42.95Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.All positions subject to close without notice.
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Intermountain Health is seeking an experienced and dynamic Senior Executive Assistant to provide executive level administrative support to the Peaks Region Associate Chief Medical Officer team. This highly visible position directly interacts with senior leaders, along with members of the community on behalf of the executive team of Intermountain Health. In this role, the Executive Assistant will create agendas, draft presentations, and distribute materials and document minutes for meetings, always using sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence.This is a full-time position that will allow you to work in a fully remote/work from home capacity with periodic travel to Broomfield, Colorado. Highly prefer the qualified candidate to be near an Intermountain Health facility in Colorado, Montana, Utah, or Nevada.Responsibilities
As an Executive Assistant supporting a senior leader, you will:Proactively anticipate needs to support a variety of administrative functions for the Region President or other senior leaders in a time sensitive, accurate, and confidential nature using discretion and tact.Partner with the leader on task management, project coordination, executive calendaring, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system needs.Provide advanced technical support including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs.Work as a competent member of the team, willingly providing back up support when appropriate, and actively supporting team goals.Minimum Qualifications
5+ years of C-Suite executive leaders administrative support in a large complex organization, including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support.Must have
high level meeting support and execution, along with experience compiling/constructing communications and presentations pre/post meetings.Excellent organizational skills, attention to detail, both verbal and written communication skills including spelling, punctuation, and grammar.Ability to work effectively in a fast-paced setting without constant or direct supervision, along with the ability to exercise sound judgement and discretion.Prior experience in project coordination, tracking actions and outcomes.Highly prefer a bachelor's degree. Education must be obtained through an accredited institution. Degree will be verified.Experience planning & coordinating events coordination is preferred.Highly prefer experience working in a matrixed healthcare setting
or prior leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others).Physical Requirements
Interact with others requiring employee to verbally communicate as well as hear and understand spoken information.Operate computers, telephones, office equipment, including manipulating paper requiring the ability to move fingers and hands.See and read computer monitors and documents.Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.Location
Peaks Regional Office, BroomfieldScheduled Weekly Hours
40The hourly range for this position is listed below. Actual hourly rate dependent upon experience.$28.20 - $42.95Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.All positions subject to close without notice.
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