Save The Children
Lead Associate, Finance & Operations (P2)
Save The Children, Washington, District of Columbia, us, 20022
Lead Associate, Finance & Operations (P2)
Requisition Number
:
LEADA007199Apply nowPosted : October 17, 2024Full-TimeHybridLocations
Showing 1 locationHybrid-Washington, DC899 N Capitol St NEWashington, DC 20002, USA
Save the Children is an outspoken champion for every last child. Drawing on a century of expertise, we work to ensure children’s voices are heard, their rights are realized, and their issues are given top priority. In 2014, we founded Save the Children Action Network (SCAN), a separate 501(c)(4) to be the political voice for kids. Together, we work to deliver and inspire programming and advocacy for children in 120 countries, including those right here in the United States. In some of the world’s worst disasters, we have led advocacy efforts that ensure children’s needs are a top priority. As a result, U.S. policymakers look to Save the Children as the leading expert on childhood, both here at home and abroad.Save the Children is seeking a Lead Associate, Finance & Operations to support the Policy, Advocacy, & Campaigns (PAC) and Save the Children Action Network (SCAN) teams. In this role, you will report to the Senior Advisor, Finance & Operations and will be responsible for financial accounting entries, award management, timesheet adjustments, tracking budget vs. actuals, monitoring incoming revenue donations, and performing financial data analyses as needed.What You’ll Be Doing
(Essential Duties)Finance Data Input, Preparation, and Tracking (40%)Prepare monthly SCAN bank reconciliation to be reviewed by SCAN TreasurerPrepare and submit monthly report of online donations to Finance division for upload to BBEC revenue systemUpload receipts and apply appropriate coding for monthly credit card reconciliationReview receipts uploads and follow up with purchasers as neededSubmit PAC and SCAN invoices with correct coding to Accounts PayableMaintain proper vendor management to include uploading signed contracts to the repository as well as creating and updating spend trackers to verify spending patternsGenerate monthly Budget versus Actual reports and Life of Award ReportsRun and review reports to determine financial risks and contribute to development of solutions to mitigate risksPrepare and submit timely financial accounting entries with accuracy and proper codingMaintain and reconcile investment accountsAssist with grant reporting to donorsAward Management (25%)Prepare monthly divisional financial dashboard and provide analysis to budget holders on spending trends and budget statusAlong with PAC Finance team, meet with PAC budget holders monthly, or as needed, to confirm planning and alignment between Finance and program staff on funding gaps or underspendingResponsible for all PAC and SCAN award information being input in AMS (Award Management System); run AMS workflows for each phase of the award life cycleThrough award reports, review spending on PAC and SCAN awards to ensure adequate and appropriate spending levelsServe as a trusted resource for financial questions from budget holders and program staffOperations Support (20%)Responsible for ensuring adequate cash flow in SCAN bank accounts to account for all upcoming expensesUphold grant agreement between SCAN and SCUS, while developing quarterly cash requests to SCUS to replenish SCAN’s accountsEnsure state charitable solicitation registrations, renewals, and financial reports are accurate and submitted as requiredUpdate online donation tracker by state to track incoming revenueSubmit payments and track electoral (501c4) costs per state to ensure compliance with electoral reporting requirements in each stateInform the Legal and People & Culture departments when state expansion is planned and ensure appropriate business licenses are on fileExecute policy evaluations to ensure ongoing complianceDevelop, implement and maintain/update PAC and SCAN policies as requiredContinuous Improvement and Efficiency (15%)Ensure new employees are oriented to finance policies and proceduresSupport PAC Finance team as a Timesheet Coordinator to revise previously submitted timesheets when necessaryProvide data and support for continuous improvement and efficiency projectsServe on the Travel Council, which consists of one staff member from each division that can participate in monthly and quarterly meetings to share the division’s feedback, challenges and/or issues that staff have experienced with the process or with the service. This would include any issues with our Travel Management Company, Atlas TravelRequired QualificationsMinimum of a High School Diploma or equivalent, plus at least 3 years of relevant experienceProfessional proficiency in MS Office suiteProfessional proficiency in spoken and written EnglishProven problem solving, analytical, and organizational skills with ability to successfully balance multiple priorities in a fast-paced environmentProven attention to detail and ability to work with a high degree of accuracyProven ability to maintain strict confidentiality and the utmost of integrityPreferred QualificationsExperience working in an ERP system to manage day-to-day business activities such as accounting, procurement, and complianceCompensationSave the Children is offering the following salary ranges for this position, dependent on candidate location:Geo 1 - NY Metro, DC, and other locations with labor costs significantly above national average: Target Salary for this position is $66,300 – $74,100 base salaryGeo 2 - Locations around the US National Labor Cost Average: Target Salary for this position is $60,350 – $67,450 base salaryGeo 3 - Locations significantly below the US National Labor Cost Average: Target Salary for this position is $54,400 – $60,800 base salaryThe salary ranges listed above are for US based candidates. For candidates located outside of the US, salary ranges will be based on the salary scales of the local employer of record.Actual base salary may vary based upon, but not limited to, relevant experience, base salary of internal peers, business sector, and geographic location (more information on job structure is available here ). Employee may be eligible for an incentive program. Save the Children US also offers outstanding benefits that include health, dental, vision and life insurances, short-term and long-term disability coverage, an Employee Assistance Program, a retirement savings plan with employer contribution, paid vacation leave, safety & wellness leave, family leave, parental/adoption leave, caregiver leave, and much moreAbout Save the ChildrenSave the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse.Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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Requisition Number
:
LEADA007199Apply nowPosted : October 17, 2024Full-TimeHybridLocations
Showing 1 locationHybrid-Washington, DC899 N Capitol St NEWashington, DC 20002, USA
Save the Children is an outspoken champion for every last child. Drawing on a century of expertise, we work to ensure children’s voices are heard, their rights are realized, and their issues are given top priority. In 2014, we founded Save the Children Action Network (SCAN), a separate 501(c)(4) to be the political voice for kids. Together, we work to deliver and inspire programming and advocacy for children in 120 countries, including those right here in the United States. In some of the world’s worst disasters, we have led advocacy efforts that ensure children’s needs are a top priority. As a result, U.S. policymakers look to Save the Children as the leading expert on childhood, both here at home and abroad.Save the Children is seeking a Lead Associate, Finance & Operations to support the Policy, Advocacy, & Campaigns (PAC) and Save the Children Action Network (SCAN) teams. In this role, you will report to the Senior Advisor, Finance & Operations and will be responsible for financial accounting entries, award management, timesheet adjustments, tracking budget vs. actuals, monitoring incoming revenue donations, and performing financial data analyses as needed.What You’ll Be Doing
(Essential Duties)Finance Data Input, Preparation, and Tracking (40%)Prepare monthly SCAN bank reconciliation to be reviewed by SCAN TreasurerPrepare and submit monthly report of online donations to Finance division for upload to BBEC revenue systemUpload receipts and apply appropriate coding for monthly credit card reconciliationReview receipts uploads and follow up with purchasers as neededSubmit PAC and SCAN invoices with correct coding to Accounts PayableMaintain proper vendor management to include uploading signed contracts to the repository as well as creating and updating spend trackers to verify spending patternsGenerate monthly Budget versus Actual reports and Life of Award ReportsRun and review reports to determine financial risks and contribute to development of solutions to mitigate risksPrepare and submit timely financial accounting entries with accuracy and proper codingMaintain and reconcile investment accountsAssist with grant reporting to donorsAward Management (25%)Prepare monthly divisional financial dashboard and provide analysis to budget holders on spending trends and budget statusAlong with PAC Finance team, meet with PAC budget holders monthly, or as needed, to confirm planning and alignment between Finance and program staff on funding gaps or underspendingResponsible for all PAC and SCAN award information being input in AMS (Award Management System); run AMS workflows for each phase of the award life cycleThrough award reports, review spending on PAC and SCAN awards to ensure adequate and appropriate spending levelsServe as a trusted resource for financial questions from budget holders and program staffOperations Support (20%)Responsible for ensuring adequate cash flow in SCAN bank accounts to account for all upcoming expensesUphold grant agreement between SCAN and SCUS, while developing quarterly cash requests to SCUS to replenish SCAN’s accountsEnsure state charitable solicitation registrations, renewals, and financial reports are accurate and submitted as requiredUpdate online donation tracker by state to track incoming revenueSubmit payments and track electoral (501c4) costs per state to ensure compliance with electoral reporting requirements in each stateInform the Legal and People & Culture departments when state expansion is planned and ensure appropriate business licenses are on fileExecute policy evaluations to ensure ongoing complianceDevelop, implement and maintain/update PAC and SCAN policies as requiredContinuous Improvement and Efficiency (15%)Ensure new employees are oriented to finance policies and proceduresSupport PAC Finance team as a Timesheet Coordinator to revise previously submitted timesheets when necessaryProvide data and support for continuous improvement and efficiency projectsServe on the Travel Council, which consists of one staff member from each division that can participate in monthly and quarterly meetings to share the division’s feedback, challenges and/or issues that staff have experienced with the process or with the service. This would include any issues with our Travel Management Company, Atlas TravelRequired QualificationsMinimum of a High School Diploma or equivalent, plus at least 3 years of relevant experienceProfessional proficiency in MS Office suiteProfessional proficiency in spoken and written EnglishProven problem solving, analytical, and organizational skills with ability to successfully balance multiple priorities in a fast-paced environmentProven attention to detail and ability to work with a high degree of accuracyProven ability to maintain strict confidentiality and the utmost of integrityPreferred QualificationsExperience working in an ERP system to manage day-to-day business activities such as accounting, procurement, and complianceCompensationSave the Children is offering the following salary ranges for this position, dependent on candidate location:Geo 1 - NY Metro, DC, and other locations with labor costs significantly above national average: Target Salary for this position is $66,300 – $74,100 base salaryGeo 2 - Locations around the US National Labor Cost Average: Target Salary for this position is $60,350 – $67,450 base salaryGeo 3 - Locations significantly below the US National Labor Cost Average: Target Salary for this position is $54,400 – $60,800 base salaryThe salary ranges listed above are for US based candidates. For candidates located outside of the US, salary ranges will be based on the salary scales of the local employer of record.Actual base salary may vary based upon, but not limited to, relevant experience, base salary of internal peers, business sector, and geographic location (more information on job structure is available here ). Employee may be eligible for an incentive program. Save the Children US also offers outstanding benefits that include health, dental, vision and life insurances, short-term and long-term disability coverage, an Employee Assistance Program, a retirement savings plan with employer contribution, paid vacation leave, safety & wellness leave, family leave, parental/adoption leave, caregiver leave, and much moreAbout Save the ChildrenSave the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse.Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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