Internews Network
Program Associate - Civic DEFENDERS
Internews Network, Washington, District of Columbia, us, 20022
ABOUT THE OPPORTUNITY
The Program Associates - Civic DEFENDERS (PAs) support a complex global coalition at the intersection of human rights and technology. These two positions will support a global Internet freedom initiative that will support local civil society, independent media, and human rights defenders to better prevent and respond to digital repression in their own contexts.
The Program Associate is a unique, multi-faceted entry-level role that offers the incumbent the opportunity to develop administrative and project management skills and develop an understanding of how human rights and technology intersect. Under the guidance of the Program Officer (PO) and in coordination with the larger project team (including the Senior Advisors, MEL team, and Communications team), the PAs will participate in the direct implementation of a USAID-funded foreign assistance program by providing administrative and logistical support on a variety of project tasks, including administrative and technical support under the supervision of the Program Officer.
LOGISTICS
Internews has Headquarters offices in Arcata, CA, Washington, DC and London, UK which support a hybrid workforce with staff working remotely, fully in-office, or partially remote. This is a remote-based role; candidates must possess independent work authorization in their location that does not require sponsorship from Internews.
DAY-TO-DAY TASKS will include:
Administration and Project Support
Support all administrative aspects of the Civic DEFENDERS activities, in coordination with the PO and Business Management team.
Under the supervision of the PO, maintain project activity tracking schedules for project development, field reports, and follow-up communications with partners, as needed.
Support with coordinating events and partner meetings, including agendas and travel logistics.
Oversee the implementation of personal service contracts, outside service contracts, and simple service contracts.
Support the PO, Chief of Party (COP), Deputy Chief of Party (DCOP), and Senior Advisors in ensuring that timelines are met, deliverables and approvals tracked.
Ensure the smooth processing of contracting and payment requests and financial compliance by communicating regularly with headquarters' Accounting and Administration teams.
Prepare invoices, wire transfer requests, expense reimbursements, and monthly credit card reconciliation.
Compile forms and documentation related to subgrants, including payments and reports.
Writing & Research
Support the writing and compiling of program reporting, including quarterly reports and annual workplans.
Support internal and external communications, including the development, review, and copy-editing of website content, 2-pagers, summaries, research reports, etc.
Help track project metrics that serve to measure the success of the Civic DEFENDERS project, as needed.
Monitor the publication schedule of project outputs in coordination with the Communications Officer and team members.
Edit and revise content based on team input and feedback, while maintaining the visual identity and consistency of all published materials.
Coordinate and schedule meetings: send invitations and manage external emails to Civic DEFENDERS consortium members, partners, and vendors, on behalf of the Civic DEFENDERS team.
Manage and update the project contact database in coordination with the Communications Officer to ensure accurate and current information for outreach and communication.
Assist the team and Communications Officer in designing materials for events, as needed.
Prepare event logistics memos.
QUALIFICATIONS WE'RE LOOKING FOR
Required
University degree in a relevant field of study OR equivalent lived/professional experience.
Up to two years' relevant work experience.
Professional proficiency in English (written and spoken).
Technical proficiency, including familiarity with Microsoft Office.
Strong communication and writing skills, as well as proven text-editing proficiency.
Proven ability to balance and effectively prioritize multiple assignments and deadlines.
Willingness to learn and adopt secure communication tools.
Optimism, a sense of humor, and excitement at supporting and elevating voices of people across the globe.
Preferred
Prior experience working for an international nonprofit or in the international development sector.
Previous administrative, financial, and/or monitoring and evaluation experience with similar projects.
Experience working with fully remote teams.
Interest in Internet freedom, and the intersection of technology and human rights.
Proficiency in an additional language, such as Spanish, French, Arabic, Russian, or Portuguese (written and spoken).
This is an hourly, non-exempt position; the range for this position is US $24.42 - $30.53 per hour, equivalent to US $50,800 - $63,500 per annum.
Internews Network is an EEO/AAP/OFCCP employer. Every qualified applicant will be considered for employment. Internews does not discriminate based on race, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristics protected by applicable law.
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The Program Associates - Civic DEFENDERS (PAs) support a complex global coalition at the intersection of human rights and technology. These two positions will support a global Internet freedom initiative that will support local civil society, independent media, and human rights defenders to better prevent and respond to digital repression in their own contexts.
The Program Associate is a unique, multi-faceted entry-level role that offers the incumbent the opportunity to develop administrative and project management skills and develop an understanding of how human rights and technology intersect. Under the guidance of the Program Officer (PO) and in coordination with the larger project team (including the Senior Advisors, MEL team, and Communications team), the PAs will participate in the direct implementation of a USAID-funded foreign assistance program by providing administrative and logistical support on a variety of project tasks, including administrative and technical support under the supervision of the Program Officer.
LOGISTICS
Internews has Headquarters offices in Arcata, CA, Washington, DC and London, UK which support a hybrid workforce with staff working remotely, fully in-office, or partially remote. This is a remote-based role; candidates must possess independent work authorization in their location that does not require sponsorship from Internews.
DAY-TO-DAY TASKS will include:
Administration and Project Support
Support all administrative aspects of the Civic DEFENDERS activities, in coordination with the PO and Business Management team.
Under the supervision of the PO, maintain project activity tracking schedules for project development, field reports, and follow-up communications with partners, as needed.
Support with coordinating events and partner meetings, including agendas and travel logistics.
Oversee the implementation of personal service contracts, outside service contracts, and simple service contracts.
Support the PO, Chief of Party (COP), Deputy Chief of Party (DCOP), and Senior Advisors in ensuring that timelines are met, deliverables and approvals tracked.
Ensure the smooth processing of contracting and payment requests and financial compliance by communicating regularly with headquarters' Accounting and Administration teams.
Prepare invoices, wire transfer requests, expense reimbursements, and monthly credit card reconciliation.
Compile forms and documentation related to subgrants, including payments and reports.
Writing & Research
Support the writing and compiling of program reporting, including quarterly reports and annual workplans.
Support internal and external communications, including the development, review, and copy-editing of website content, 2-pagers, summaries, research reports, etc.
Help track project metrics that serve to measure the success of the Civic DEFENDERS project, as needed.
Monitor the publication schedule of project outputs in coordination with the Communications Officer and team members.
Edit and revise content based on team input and feedback, while maintaining the visual identity and consistency of all published materials.
Coordinate and schedule meetings: send invitations and manage external emails to Civic DEFENDERS consortium members, partners, and vendors, on behalf of the Civic DEFENDERS team.
Manage and update the project contact database in coordination with the Communications Officer to ensure accurate and current information for outreach and communication.
Assist the team and Communications Officer in designing materials for events, as needed.
Prepare event logistics memos.
QUALIFICATIONS WE'RE LOOKING FOR
Required
University degree in a relevant field of study OR equivalent lived/professional experience.
Up to two years' relevant work experience.
Professional proficiency in English (written and spoken).
Technical proficiency, including familiarity with Microsoft Office.
Strong communication and writing skills, as well as proven text-editing proficiency.
Proven ability to balance and effectively prioritize multiple assignments and deadlines.
Willingness to learn and adopt secure communication tools.
Optimism, a sense of humor, and excitement at supporting and elevating voices of people across the globe.
Preferred
Prior experience working for an international nonprofit or in the international development sector.
Previous administrative, financial, and/or monitoring and evaluation experience with similar projects.
Experience working with fully remote teams.
Interest in Internet freedom, and the intersection of technology and human rights.
Proficiency in an additional language, such as Spanish, French, Arabic, Russian, or Portuguese (written and spoken).
This is an hourly, non-exempt position; the range for this position is US $24.42 - $30.53 per hour, equivalent to US $50,800 - $63,500 per annum.
Internews Network is an EEO/AAP/OFCCP employer. Every qualified applicant will be considered for employment. Internews does not discriminate based on race, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristics protected by applicable law.
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