College of Charleston
Archivist/Librarian, California Historical Society Collections
College of Charleston, Palo Alto, California, United States, 94306
Stanford Libraries is seeking a full-time,
non-career track fixed term position for 6 months with possibility of renewal for an additional term to join the Department of Special Collections and serve as a Librarian & Processing Archivist for the California Historical Society collections.
This will be one of three positions that will form a team working on these collections. The Librarian/Processing Archivist will oversee the transfer of accession and catalog records as well as finding aids for all processed and unprocessed archival collections in the CHS collections. The person in this position will also rehouse and process all collections as needed.About Stanford Libraries:Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to supporting teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently more than 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.The
Libraries values
are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We are seeking a team member who is ready to share their skills and perspectives.About the Department of Special Collections & University Archives:The Department of Special Collections & University Archives acquires, arranges, describes, preserves, and makes available primary source materials to support the research needs of Stanford students, faculty, and administration, as well as the global community of scholars. The holdings of the Department comprise more than 260,000 rare, fine press, and artists' books, and some 59 million pages and 350 terabytes of unpublished manuscripts and photographs. Collections include the papers of scientists, mathematicians, technologists, artists, writers, historians, and visionaries; medieval manuscripts; archival photographs; and records of corporations and non-profit organizations with a special interest on Silicon Valley, California, and Mexican American history.About the Position:The CHS project is under the direction of the Associate University Librarian for Special Collections. The project team will be jointly overseen by the Associate Director for Special Collections & the Assistant Director for Collections Services and the Lead Librarian/Archivist. The Librarian/Processing Archivist will report to the Processing Archivist and is responsible for all the archival CHS collections, excluding the photography collections. The person in this position will review and perform end-processing for collections already processed including creating and updating catalog and accession records as well as remediation of any existing finding aids. For unprocessed collections, the person in this position will also complete the arrangement, description, and preservation of the materials as well as the publication of finding aids. The person in this position will work at the Stanford Redwood City campus, SAL-3 in Livermore, and occasionally at the main Stanford campus.Core Duties*:*
Survey collections and formats and propose the level of descriptive detail necessary to facilitate discovery and access.*
Complete the arrangement, rehousing, and description of all archival materials in CHS collections according to standards such as DACS or ISAD(G):*
Complete end-processing activities such as labeling and barcoding containers and updating bibliographic and item records in FOLIO/OCLC Connexion.*
Create EAD XML finding aids using ArchivesSpace.*
Transfer materials to/from storage in collaboration with other staff.*
Create descriptive metadata for digitized materials and for the Stanford Digital Repository.*
Manage time to complete and oversee the organization and description of assigned collections.*
May publish articles on project discoveries and updates on SUL blogs or Instagram accounts.*
Assist Curators with physical or online exhibits.*
This member of the CHS team will provide reference and other services to users and prospective users of the CHS collections.*
This member of the CHS team will recommend acquisition of information resources, including ones created in the distant past relevant to the history of California and the opening of the American West.*
Perform other duties as assigned.*
Identify materials appropriate for temporary transfer to Conservation; coordinate that work in collaboration with the Assistant Director and Lead Archivist and track it via JIRA.*
Work independently and make judgments and recommendations about content appraisal and access and report to the immediate supervisor on critical decisions.*
Develop and execute a new workflow for processing and documenting (through digitization) all original works in the collection.*
Create and maintain documentation for new workflows for both preservation and access to original works in collections.*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.MINIMUM REQUIREMENTSEducation and Experience (at Librarian 1 level):*
Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries or a combination of education and relevant experience.Minimum Knowledge, Skills and Abilities (at Librarian 1 level):* Experience with relevant aspects of library operations including understanding of contemporary library practices, trends and emerging technologies for managing, processing, and providing access to archival collections in analog and digital formats.* Experience assessing, arranging, and describing archival collections that include multiple formats.* Familiarity with collections management and tracking applications, e.g. ArchivesSpace and Aeon.* Consistent display of excellent verbal and written communication skills, including strong presentation skills.* Ability to work independently as well as effectively in a collaborative team environment.* High level of proficiency with computers and desktop applications, e.g. Microsoft Office, Google Apps, and Trello.* Ability to maintain confidentiality with sensitive or restricted information.* Ability to assist in grant/gift reporting as necessary.Education and Experience (at Librarian 2 level)*
Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries and two or more years of relevant experience in a relevant library setting or a combination of education and relevant experience.Minimum Knowledge, Skills and Abilities (at Librarian 2 level):*
Experience with relevant aspects of library operations including understanding of contemporary library practices, trends and emerging technologies for managing, processing, and providing access to archival collections in analog and digital formats.*
Experience assessing, arranging, and describing archival collections that include multiple formats.*
Familiarity with collections management and tracking applications, e.g. Archives Space and Aeon.*
Consistent display of excellent verbal and written communication skills, including strong presentation skills.*
Ability to work independently as well as effectively in a collaborative team environment.*
High level of proficiency with computers and desktop applications, e.g. Microsoft Office, Google Apps, and Trello.*
Ability to maintain confidentiality with sensitive or restricted information.*
Ability to assist in grant/gift reporting as necessary.*
Ability to independently perform complex job functions such as collection management reviews, preparation of major exhibits, developing policies for business practices.*
Ability to collaborate and negotiate issues with people from different parts of the library and outside the library, including collection curators and creators.*
Ability to identify challenges and opportunities, engage others in their resolution, and recommend appropriate courses of action.Physical Requirements:*
Constantly sit, perform desk-based computer tasks.*
Occasionally stand/walk, twist/bend/stoop/squat, kneel/crawl, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds.*
Rarely use a telephone, operate hand controls.*
Must be able to push and maneuver a fully loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.Working Conditions:*
May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.Work Standards:*
Interpersonal skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.*
Promote culture of safety: Demonstrates a commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.*
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions. We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.The person in this position will work at the Stanford Redwood City campus, SAL-3 in Livermore, and occasionally at the main Stanford campus.Why Stanford is for YouContemplate the challenges our planet faces today and the sustainability solutions we will develop in the coming years. Imagine a world without search engines or social platforms Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our
culture
and
unique perks
empower you with:*
Freedom to grow.
We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk or film screening, or listen to a renowned author or global leader speak.*
A caring culture.
We provide superb retirement plans, generous time-off, and family care resources.*
A healthier you.
Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.*
Discovery and fun.
Stroll through historic sculptures, trails, and museums.*
Enviable resources.
Enjoy free commuter programs, ridesharing incentives, discounts and more!Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions. We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.The expected pay range for this position at Librarian 1 is $81,546 to $98,456 per annum and Librarian 2 is $90,524 to $112,920 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.Additional Information
Schedule: Full-timeJob Code: 1781Employee Status: Fixed-TermGrade: GRequisition ID: 104947Work Arrangement : On Site
#J-18808-Ljbffr
non-career track fixed term position for 6 months with possibility of renewal for an additional term to join the Department of Special Collections and serve as a Librarian & Processing Archivist for the California Historical Society collections.
This will be one of three positions that will form a team working on these collections. The Librarian/Processing Archivist will oversee the transfer of accession and catalog records as well as finding aids for all processed and unprocessed archival collections in the CHS collections. The person in this position will also rehouse and process all collections as needed.About Stanford Libraries:Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to supporting teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently more than 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.The
Libraries values
are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We are seeking a team member who is ready to share their skills and perspectives.About the Department of Special Collections & University Archives:The Department of Special Collections & University Archives acquires, arranges, describes, preserves, and makes available primary source materials to support the research needs of Stanford students, faculty, and administration, as well as the global community of scholars. The holdings of the Department comprise more than 260,000 rare, fine press, and artists' books, and some 59 million pages and 350 terabytes of unpublished manuscripts and photographs. Collections include the papers of scientists, mathematicians, technologists, artists, writers, historians, and visionaries; medieval manuscripts; archival photographs; and records of corporations and non-profit organizations with a special interest on Silicon Valley, California, and Mexican American history.About the Position:The CHS project is under the direction of the Associate University Librarian for Special Collections. The project team will be jointly overseen by the Associate Director for Special Collections & the Assistant Director for Collections Services and the Lead Librarian/Archivist. The Librarian/Processing Archivist will report to the Processing Archivist and is responsible for all the archival CHS collections, excluding the photography collections. The person in this position will review and perform end-processing for collections already processed including creating and updating catalog and accession records as well as remediation of any existing finding aids. For unprocessed collections, the person in this position will also complete the arrangement, description, and preservation of the materials as well as the publication of finding aids. The person in this position will work at the Stanford Redwood City campus, SAL-3 in Livermore, and occasionally at the main Stanford campus.Core Duties*:*
Survey collections and formats and propose the level of descriptive detail necessary to facilitate discovery and access.*
Complete the arrangement, rehousing, and description of all archival materials in CHS collections according to standards such as DACS or ISAD(G):*
Complete end-processing activities such as labeling and barcoding containers and updating bibliographic and item records in FOLIO/OCLC Connexion.*
Create EAD XML finding aids using ArchivesSpace.*
Transfer materials to/from storage in collaboration with other staff.*
Create descriptive metadata for digitized materials and for the Stanford Digital Repository.*
Manage time to complete and oversee the organization and description of assigned collections.*
May publish articles on project discoveries and updates on SUL blogs or Instagram accounts.*
Assist Curators with physical or online exhibits.*
This member of the CHS team will provide reference and other services to users and prospective users of the CHS collections.*
This member of the CHS team will recommend acquisition of information resources, including ones created in the distant past relevant to the history of California and the opening of the American West.*
Perform other duties as assigned.*
Identify materials appropriate for temporary transfer to Conservation; coordinate that work in collaboration with the Assistant Director and Lead Archivist and track it via JIRA.*
Work independently and make judgments and recommendations about content appraisal and access and report to the immediate supervisor on critical decisions.*
Develop and execute a new workflow for processing and documenting (through digitization) all original works in the collection.*
Create and maintain documentation for new workflows for both preservation and access to original works in collections.*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.MINIMUM REQUIREMENTSEducation and Experience (at Librarian 1 level):*
Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries or a combination of education and relevant experience.Minimum Knowledge, Skills and Abilities (at Librarian 1 level):* Experience with relevant aspects of library operations including understanding of contemporary library practices, trends and emerging technologies for managing, processing, and providing access to archival collections in analog and digital formats.* Experience assessing, arranging, and describing archival collections that include multiple formats.* Familiarity with collections management and tracking applications, e.g. ArchivesSpace and Aeon.* Consistent display of excellent verbal and written communication skills, including strong presentation skills.* Ability to work independently as well as effectively in a collaborative team environment.* High level of proficiency with computers and desktop applications, e.g. Microsoft Office, Google Apps, and Trello.* Ability to maintain confidentiality with sensitive or restricted information.* Ability to assist in grant/gift reporting as necessary.Education and Experience (at Librarian 2 level)*
Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries and two or more years of relevant experience in a relevant library setting or a combination of education and relevant experience.Minimum Knowledge, Skills and Abilities (at Librarian 2 level):*
Experience with relevant aspects of library operations including understanding of contemporary library practices, trends and emerging technologies for managing, processing, and providing access to archival collections in analog and digital formats.*
Experience assessing, arranging, and describing archival collections that include multiple formats.*
Familiarity with collections management and tracking applications, e.g. Archives Space and Aeon.*
Consistent display of excellent verbal and written communication skills, including strong presentation skills.*
Ability to work independently as well as effectively in a collaborative team environment.*
High level of proficiency with computers and desktop applications, e.g. Microsoft Office, Google Apps, and Trello.*
Ability to maintain confidentiality with sensitive or restricted information.*
Ability to assist in grant/gift reporting as necessary.*
Ability to independently perform complex job functions such as collection management reviews, preparation of major exhibits, developing policies for business practices.*
Ability to collaborate and negotiate issues with people from different parts of the library and outside the library, including collection curators and creators.*
Ability to identify challenges and opportunities, engage others in their resolution, and recommend appropriate courses of action.Physical Requirements:*
Constantly sit, perform desk-based computer tasks.*
Occasionally stand/walk, twist/bend/stoop/squat, kneel/crawl, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds.*
Rarely use a telephone, operate hand controls.*
Must be able to push and maneuver a fully loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.Working Conditions:*
May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.Work Standards:*
Interpersonal skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.*
Promote culture of safety: Demonstrates a commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.*
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions. We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.The person in this position will work at the Stanford Redwood City campus, SAL-3 in Livermore, and occasionally at the main Stanford campus.Why Stanford is for YouContemplate the challenges our planet faces today and the sustainability solutions we will develop in the coming years. Imagine a world without search engines or social platforms Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our
culture
and
unique perks
empower you with:*
Freedom to grow.
We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk or film screening, or listen to a renowned author or global leader speak.*
A caring culture.
We provide superb retirement plans, generous time-off, and family care resources.*
A healthier you.
Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.*
Discovery and fun.
Stroll through historic sculptures, trails, and museums.*
Enviable resources.
Enjoy free commuter programs, ridesharing incentives, discounts and more!Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions. We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.The expected pay range for this position at Librarian 1 is $81,546 to $98,456 per annum and Librarian 2 is $90,524 to $112,920 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.Additional Information
Schedule: Full-timeJob Code: 1781Employee Status: Fixed-TermGrade: GRequisition ID: 104947Work Arrangement : On Site
#J-18808-Ljbffr