Anaheim Union High School District
Payroll Manager
Anaheim Union High School District, Anaheim, California, United States, 92808
Health Benefits:
100% employer contribution towards employee and family premiumsDistrict:
Award-winning schoolsCommunity:
World-famous attractions
BASIC FUNCTIONUnder the direction of the Controller, plan, organize and oversee the payroll functions and activities of the District; prepare and submit quarterly and other required reports; train and supervise the performance of assigned personnel.MINIMUM QUALIFICATIONSAny combination of experience, education and training that would likely provide the required knowledge and abilities is qualifying. A typical combination would be the following:EDUCATION:
Bachelor’s degree in business administration, accounting, finance or a related field.EXPERIENCE:
Four years experience in financial record-keeping and bookkeeping including two years in a payroll environment.
SUBSTITUTION:
An additional four (4) years of payroll experience may be substituted for the Bachelor’s degree requirement.KNOWLEDGE, SKILLS, AND ABILITIESKNOWLEDGE OF:
Principles and techniques involved in payroll preparation, monitoring and control.Practices and procedures of payroll record-keeping and filing.Tax withholding, voluntary deductions, garnishments and fringe benefits.Principles and practices of training and supervision.Modern office practices, procedures and equipment.Applicable sections of State Education Code and other applicable laws.Interpersonal skills using tact, patience and courtesy.Telephone techniques and etiquette.Operation of a computer terminal and other office equipment.
ABILITY TO:
Plan, organize and oversee the payroll functions and activities of the District.Prepare and submit quarterly and other required reports.Develop and revise payroll policies and procedures.Perform complex payroll record-keeping duties.Train and evaluate assigned staff.Interpret, apply and explain rules, regulations, policies and procedures.Process payroll and related records for assigned payrolls.Use business math.Establish and maintain cooperative and effective working relationships with others.Meet schedules and time lines.Work confidentially with discretion.Communicate effectively both orally and in writing.Complete work with many interruptions.Maintain records and prepare reports.Operate a computer and standard office equipment.Work independently with little direction.
PHYSICAL DEMANDSDexterity of hands and fingers to operate a computer keyboard.Seeing to read a variety of materials.Hearing and speaking to exchange information in person and on the telephone.Sitting for extended periods of time.WORK ENVIRONMENTOffice environment.Constant interruptions.Note: The statements herein are intended to describe the general nature and level of work being performed by employees in this classification, and are not to be interpreted as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential duties of the job.GENERAL ESSENTIAL DUTIES
Plan, organize and oversee the payroll functions and activities of the District; develop or modify payroll procedures; explain policies regarding benefits and payroll procedures to employees as needed.Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions.Oversee and process payroll and related records for assigned payrolls; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax, retirement, insurance and maintain records of deductions; verify and input data; receive and review timesheets for completeness and accuracy.Oversee and coordinate payroll activities with various District departments, PERS representatives and the County Office; exchange information and resolve payroll-related issues and concerns with the County Office as needed; provide required information to assure accurate payroll records for the District Office and District employees.Receive, analyze and implement tax-sheltered annuities (TSA) documents; prepare and mail invoices for TSA's; assist others with proper completion of TSA documents and submitting related paperwork for employees/agents.Prepare and submit quarterly and other required reports; complete benefit audit for unemployment; prepare special reports as required.Review agendas and addendum's for payments of stipends; contact site personnel for verification of completion of work and for proper accounting charges; prepare time sheets and process according to established procedures.Monitor changes in payroll-related data; prepare changes, corrections or adjustments as necessary; notify proper authorities; calculate retroactive pay for employees following union negotiations as directed.Maintain records of individual earnings, deductions and related data; process new-hires, retirements and terminations as appropriate; verify documents for proper account codes, pay rates and related data.Verify and maintain employee attendance records; verify and input individual sick leave and vacation allowances and usage; distribute related lists and notices as needed; prepare seniority lists and make related calculations; make related changes to employee earnings cards.Verify off-time due to workers compensation; verify benefits received from workers compensation carrier; deduct benefits from employees taxable income.Respond to questions or complaints from employees regarding pay, benefits, deductions, sick leave, vacation and other payroll information; answer phones.Receive, sort and distribute paychecks and warrants according to established procedures and guidelines.Open, verify, balance and adjust accounts; reconcile payroll suspense accounts; generate checks for payments needed to relieve accrued expenses and liability; prepare and post journal entries to correct irregularities.Prepare and maintain files of records and documents relating to work performed; prepare special reports as assigned; prepare various spreadsheets.Provide employment verifications.Operate a variety of office equipment including typewriter, calculator, copier, computer terminal; input financial and statistical information into an automated accounting system; train others in the proper use of the payroll software system.Oversee and participate in various activities including destruction of outdated documents; reviewing new salary schedules, coordinating new positions to files, preparing verification of employment for the housing authority and other activities and special projects as assigned.Attend meetings as assigned.Perform related duties as assigned.RECRUITMENT TYPE:
OPENAnyone may apply.
CERTIFICATION TYPE:
OPENQualified candidates, or Eligibles, who pass all testing stages will be placed onto one eligibility lists. The top 3 ranks of Eligibles will be certified for a hiring interview.
APPLICATION PROCESSAll applications must be submitted online. Applications and requests for testing will not be accepted after the recruitment closing date and time. Applicants may be rejected on the basis of an incomplete application or failure to meet minimum qualifications. The application is part of the selection process and is part of an overall assessment of acceptability for employment. All information provided is subject to independent verification of its accuracy. It is the responsibility of the applicant to provide correct contact information by which to be notified.Note:
You will eventually be disqualified in the recruitment process if you fail to disclose relevant information regarding your conviction history. It is the disclosure of the conviction that is most important in many cases.SCREENING PROCESSThe screening process for this position, which may be subject to modification, will include some form of a(n): application screening, initial qualifications screening, documentation/certification screening, and supplemental application screening. The stated qualifications for the position represent only the minimum requirements and do not guarantee qualification for examination or placement on an eligibility list.EXAMINATION PROCESSThe examination may consist of any combination of a(n): training and experience (T&E) evaluation, written knowledge test, hands on/performance test, structured panel interview, situational judgement interview, or other type of exam of fitness for duty. All parts of the examination process are job related. A passing score must be attained on each portion of the exam to advance to the next stage and ultimate placement on an eligibility list.DISABILITY ACCOMMODATIONRequests for reasonable accommodations for the testing process must be made no less than two (2) days prior to the examination. Requests must be signed by your medical doctor, school psychologist, or learning consultant as appropriate and must be on provider letterhead and contain an actual signature.EXAM PROTESTSProtest of any part of the exam process must be in writing and submitted to the Personnel Director no later than five (5) working days from the date you participated in the exam. Any protest must include rationale to support the protest and shall include supporting documentation or references. Protests must be based on illegal discrimination, abuse of discretion, or procedure/process error. Protests should NOT be based on receiving unexpected results. We cannot be responsible for lost mail, misdirected mail, or failure of mail to be delivered after it has been entrusted to the U.S. Postal Service.ESTABLISHMENT OF ELIGIBILITYCandidates who are successful in all screening and testing stages will be placed on an eligibility list. Typically, an eligibility list for a classification expires after six (6) months or one (1) year. Candidates on the expired eligibility list are no longer considered for positions within the class. Eligibility lists may be extended beyond one year or expire sooner than one year. Eligibility lists may be merged, in which case candidate ranks may change.SELECTION PROCESSCandidates on the eligibility list will be called in rank order to participate in final selection interviews with the hiring manager until three ranks of candidates have accepted the invitation to interview. Ranks may include ties so more than three candidates may be called to interview for one vacancy. Please note that candidates will be removed from the eligibility list for declining the invitation to interview more than three (3) times.OFFERS OF EMPLOYMENTOfficial offers of employment are ONLY made by the Anaheim Union High School District Human Resources, Classified Office. Offers are subject to satisfactory completion of ALL the pre-employment processing including: successful completion of a physical examination, tuberculosis examination, fingerprint clearance by the California Department of Justice, and proof of eligibility to work in the United States.ADVANCED STEP PLACEMENTAll new regular classified employees shall be paid in accordance with the salary range established for the class to which assigned. Initial placement will normally be the first step of the salary range. However, a new employee may receive advanced step placement with an approval from Human Resources. Requests for advanced step must be submitted in writing to the Human Resources office before the employee's first day of work. Approval will be based on the following criteria: A) Additional qualifying experience beyond that required for entry into the class. B) Additional education at the college level when related to the position, beyond the established educational requirements for entry into the class. C) Evidence of currently receiving a salary greater than the first step of the salary for the classification.BENEFITSBenefits earned by all permanent classified employees:
-Leaves:
Sick leave, holidays, bereavement and emergency leaves.
-Retirement:
Classified employees are members of the Public Employees Retirement System (PERS). Employee contribution is 7% of gross earnings. Benefits earned by all permanent classified employees working 20 hours or more per week:
-Insurance:
The District provides medical, dental, vision care, behavioral health and life insurance for the employees and their dependents.EQUAL EMPLOYMENT OPPORTUNITY DISTRICTAnaheim Union High School District prohibits unlawful discrimination against, and/or harassment of, District employees and job applicants on the basis of actual or perceived race, color, national origin, ancestry, religion, age, marital status, pregnancy, physical or mental disability, medical condition, veteran status, gender, gender identity, sex, or sexual orientation at a District site or activity.The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions of this bulletin may be modified or revoked, and the job description may be changed at any time without notice.FOR FURTHER JOB INFORMATION ABOUT THE ANAHEIM UNION HIGH SCHOOL DISTRICT, PLEASE GO ONLINE TO WWW.AUHSD.US#J-18808-Ljbffr
100% employer contribution towards employee and family premiumsDistrict:
Award-winning schoolsCommunity:
World-famous attractions
BASIC FUNCTIONUnder the direction of the Controller, plan, organize and oversee the payroll functions and activities of the District; prepare and submit quarterly and other required reports; train and supervise the performance of assigned personnel.MINIMUM QUALIFICATIONSAny combination of experience, education and training that would likely provide the required knowledge and abilities is qualifying. A typical combination would be the following:EDUCATION:
Bachelor’s degree in business administration, accounting, finance or a related field.EXPERIENCE:
Four years experience in financial record-keeping and bookkeeping including two years in a payroll environment.
SUBSTITUTION:
An additional four (4) years of payroll experience may be substituted for the Bachelor’s degree requirement.KNOWLEDGE, SKILLS, AND ABILITIESKNOWLEDGE OF:
Principles and techniques involved in payroll preparation, monitoring and control.Practices and procedures of payroll record-keeping and filing.Tax withholding, voluntary deductions, garnishments and fringe benefits.Principles and practices of training and supervision.Modern office practices, procedures and equipment.Applicable sections of State Education Code and other applicable laws.Interpersonal skills using tact, patience and courtesy.Telephone techniques and etiquette.Operation of a computer terminal and other office equipment.
ABILITY TO:
Plan, organize and oversee the payroll functions and activities of the District.Prepare and submit quarterly and other required reports.Develop and revise payroll policies and procedures.Perform complex payroll record-keeping duties.Train and evaluate assigned staff.Interpret, apply and explain rules, regulations, policies and procedures.Process payroll and related records for assigned payrolls.Use business math.Establish and maintain cooperative and effective working relationships with others.Meet schedules and time lines.Work confidentially with discretion.Communicate effectively both orally and in writing.Complete work with many interruptions.Maintain records and prepare reports.Operate a computer and standard office equipment.Work independently with little direction.
PHYSICAL DEMANDSDexterity of hands and fingers to operate a computer keyboard.Seeing to read a variety of materials.Hearing and speaking to exchange information in person and on the telephone.Sitting for extended periods of time.WORK ENVIRONMENTOffice environment.Constant interruptions.Note: The statements herein are intended to describe the general nature and level of work being performed by employees in this classification, and are not to be interpreted as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential duties of the job.GENERAL ESSENTIAL DUTIES
Plan, organize and oversee the payroll functions and activities of the District; develop or modify payroll procedures; explain policies regarding benefits and payroll procedures to employees as needed.Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions.Oversee and process payroll and related records for assigned payrolls; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax, retirement, insurance and maintain records of deductions; verify and input data; receive and review timesheets for completeness and accuracy.Oversee and coordinate payroll activities with various District departments, PERS representatives and the County Office; exchange information and resolve payroll-related issues and concerns with the County Office as needed; provide required information to assure accurate payroll records for the District Office and District employees.Receive, analyze and implement tax-sheltered annuities (TSA) documents; prepare and mail invoices for TSA's; assist others with proper completion of TSA documents and submitting related paperwork for employees/agents.Prepare and submit quarterly and other required reports; complete benefit audit for unemployment; prepare special reports as required.Review agendas and addendum's for payments of stipends; contact site personnel for verification of completion of work and for proper accounting charges; prepare time sheets and process according to established procedures.Monitor changes in payroll-related data; prepare changes, corrections or adjustments as necessary; notify proper authorities; calculate retroactive pay for employees following union negotiations as directed.Maintain records of individual earnings, deductions and related data; process new-hires, retirements and terminations as appropriate; verify documents for proper account codes, pay rates and related data.Verify and maintain employee attendance records; verify and input individual sick leave and vacation allowances and usage; distribute related lists and notices as needed; prepare seniority lists and make related calculations; make related changes to employee earnings cards.Verify off-time due to workers compensation; verify benefits received from workers compensation carrier; deduct benefits from employees taxable income.Respond to questions or complaints from employees regarding pay, benefits, deductions, sick leave, vacation and other payroll information; answer phones.Receive, sort and distribute paychecks and warrants according to established procedures and guidelines.Open, verify, balance and adjust accounts; reconcile payroll suspense accounts; generate checks for payments needed to relieve accrued expenses and liability; prepare and post journal entries to correct irregularities.Prepare and maintain files of records and documents relating to work performed; prepare special reports as assigned; prepare various spreadsheets.Provide employment verifications.Operate a variety of office equipment including typewriter, calculator, copier, computer terminal; input financial and statistical information into an automated accounting system; train others in the proper use of the payroll software system.Oversee and participate in various activities including destruction of outdated documents; reviewing new salary schedules, coordinating new positions to files, preparing verification of employment for the housing authority and other activities and special projects as assigned.Attend meetings as assigned.Perform related duties as assigned.RECRUITMENT TYPE:
OPENAnyone may apply.
CERTIFICATION TYPE:
OPENQualified candidates, or Eligibles, who pass all testing stages will be placed onto one eligibility lists. The top 3 ranks of Eligibles will be certified for a hiring interview.
APPLICATION PROCESSAll applications must be submitted online. Applications and requests for testing will not be accepted after the recruitment closing date and time. Applicants may be rejected on the basis of an incomplete application or failure to meet minimum qualifications. The application is part of the selection process and is part of an overall assessment of acceptability for employment. All information provided is subject to independent verification of its accuracy. It is the responsibility of the applicant to provide correct contact information by which to be notified.Note:
You will eventually be disqualified in the recruitment process if you fail to disclose relevant information regarding your conviction history. It is the disclosure of the conviction that is most important in many cases.SCREENING PROCESSThe screening process for this position, which may be subject to modification, will include some form of a(n): application screening, initial qualifications screening, documentation/certification screening, and supplemental application screening. The stated qualifications for the position represent only the minimum requirements and do not guarantee qualification for examination or placement on an eligibility list.EXAMINATION PROCESSThe examination may consist of any combination of a(n): training and experience (T&E) evaluation, written knowledge test, hands on/performance test, structured panel interview, situational judgement interview, or other type of exam of fitness for duty. All parts of the examination process are job related. A passing score must be attained on each portion of the exam to advance to the next stage and ultimate placement on an eligibility list.DISABILITY ACCOMMODATIONRequests for reasonable accommodations for the testing process must be made no less than two (2) days prior to the examination. Requests must be signed by your medical doctor, school psychologist, or learning consultant as appropriate and must be on provider letterhead and contain an actual signature.EXAM PROTESTSProtest of any part of the exam process must be in writing and submitted to the Personnel Director no later than five (5) working days from the date you participated in the exam. Any protest must include rationale to support the protest and shall include supporting documentation or references. Protests must be based on illegal discrimination, abuse of discretion, or procedure/process error. Protests should NOT be based on receiving unexpected results. We cannot be responsible for lost mail, misdirected mail, or failure of mail to be delivered after it has been entrusted to the U.S. Postal Service.ESTABLISHMENT OF ELIGIBILITYCandidates who are successful in all screening and testing stages will be placed on an eligibility list. Typically, an eligibility list for a classification expires after six (6) months or one (1) year. Candidates on the expired eligibility list are no longer considered for positions within the class. Eligibility lists may be extended beyond one year or expire sooner than one year. Eligibility lists may be merged, in which case candidate ranks may change.SELECTION PROCESSCandidates on the eligibility list will be called in rank order to participate in final selection interviews with the hiring manager until three ranks of candidates have accepted the invitation to interview. Ranks may include ties so more than three candidates may be called to interview for one vacancy. Please note that candidates will be removed from the eligibility list for declining the invitation to interview more than three (3) times.OFFERS OF EMPLOYMENTOfficial offers of employment are ONLY made by the Anaheim Union High School District Human Resources, Classified Office. Offers are subject to satisfactory completion of ALL the pre-employment processing including: successful completion of a physical examination, tuberculosis examination, fingerprint clearance by the California Department of Justice, and proof of eligibility to work in the United States.ADVANCED STEP PLACEMENTAll new regular classified employees shall be paid in accordance with the salary range established for the class to which assigned. Initial placement will normally be the first step of the salary range. However, a new employee may receive advanced step placement with an approval from Human Resources. Requests for advanced step must be submitted in writing to the Human Resources office before the employee's first day of work. Approval will be based on the following criteria: A) Additional qualifying experience beyond that required for entry into the class. B) Additional education at the college level when related to the position, beyond the established educational requirements for entry into the class. C) Evidence of currently receiving a salary greater than the first step of the salary for the classification.BENEFITSBenefits earned by all permanent classified employees:
-Leaves:
Sick leave, holidays, bereavement and emergency leaves.
-Retirement:
Classified employees are members of the Public Employees Retirement System (PERS). Employee contribution is 7% of gross earnings. Benefits earned by all permanent classified employees working 20 hours or more per week:
-Insurance:
The District provides medical, dental, vision care, behavioral health and life insurance for the employees and their dependents.EQUAL EMPLOYMENT OPPORTUNITY DISTRICTAnaheim Union High School District prohibits unlawful discrimination against, and/or harassment of, District employees and job applicants on the basis of actual or perceived race, color, national origin, ancestry, religion, age, marital status, pregnancy, physical or mental disability, medical condition, veteran status, gender, gender identity, sex, or sexual orientation at a District site or activity.The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions of this bulletin may be modified or revoked, and the job description may be changed at any time without notice.FOR FURTHER JOB INFORMATION ABOUT THE ANAHEIM UNION HIGH SCHOOL DISTRICT, PLEASE GO ONLINE TO WWW.AUHSD.US#J-18808-Ljbffr