Lily Pond Services
Executive Personal Assistant Required (Miami FL)
Lily Pond Services, Miami, Florida, us, 33222
A private individual is looking to hire an Executive Personal Assistant with extensive experience to assist a top CEO. The perfect candidate should possess exceptional intelligence, creativity, attentive listening skills, critical thinking abilities, and effective time management. This role entails working closely with the male CEO and maintaining a 24/7 availability to support both personal and professional responsibilities. The preferred candidate will demonstrate strong organizational skills, discretion, and the ability to proactively address the CEO’s needs with accuracy and efficiency.
Responsibilities:
Organize an ever-changing personal and business calendar for the principal
Providing support out of the family home office in their residence
Working alongside a team that supports the executive in the corporate office
Managing communication among multiple departments
Keeping track of expenses, creating detailed reports related to all spending
Scheduling business meetings, preparing meeting rooms, sending out material for meetings
Managing travel itineraries; Travel (Business/Personal/Family) – often complex. Drafting email/mail correspondence
Be available to respond to any emergencies or urgent matters that may arise, including during off-hours. Provide solutions quickly and effectively, ensuring minimal disruption to the principal’s schedule. Overseeing any renovations and construction projects in other residences
Running any personal errands, special requests, gift purchasing, and any other related duties
Managing very private information related to the corporate and personal life of the executive
Maintain the highest level of confidentiality in all matters, ensuring the principal’s privacy and security are upheld at all times.
Act as the primary point of contact for the principal, managing all incoming and outgoing communications. This includes responding to emails, phone calls, and messages promptly and professionally.
Working hours are typically Monday to Friday from 9 AM to 6 PM. The office is situated in the principal’s private home office in Sunset Island, Miami, FL. Candidates must be at ease working in person at the family office or the private home office, as well as being self-disciplined to work remotely when required. A comprehensive benefits package is offered, including health insurance (medical, vision, and dental), vacation time, sick leave, holiday pay, and performance-based bonuses.
Requirements:
A 4-year college degree is preferred
Minimum of 3-5 years of related experience working as an Executive or Personal Assistant
Excellent references from both current and previous employers
Strong communication skills, both written and verbal
Must be tech-savvy; includes computers and other electronic devices
Professional mindset, loyalty, and the utmost discretion
Detail-oriented with exceptional organizational skills
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Responsibilities:
Organize an ever-changing personal and business calendar for the principal
Providing support out of the family home office in their residence
Working alongside a team that supports the executive in the corporate office
Managing communication among multiple departments
Keeping track of expenses, creating detailed reports related to all spending
Scheduling business meetings, preparing meeting rooms, sending out material for meetings
Managing travel itineraries; Travel (Business/Personal/Family) – often complex. Drafting email/mail correspondence
Be available to respond to any emergencies or urgent matters that may arise, including during off-hours. Provide solutions quickly and effectively, ensuring minimal disruption to the principal’s schedule. Overseeing any renovations and construction projects in other residences
Running any personal errands, special requests, gift purchasing, and any other related duties
Managing very private information related to the corporate and personal life of the executive
Maintain the highest level of confidentiality in all matters, ensuring the principal’s privacy and security are upheld at all times.
Act as the primary point of contact for the principal, managing all incoming and outgoing communications. This includes responding to emails, phone calls, and messages promptly and professionally.
Working hours are typically Monday to Friday from 9 AM to 6 PM. The office is situated in the principal’s private home office in Sunset Island, Miami, FL. Candidates must be at ease working in person at the family office or the private home office, as well as being self-disciplined to work remotely when required. A comprehensive benefits package is offered, including health insurance (medical, vision, and dental), vacation time, sick leave, holiday pay, and performance-based bonuses.
Requirements:
A 4-year college degree is preferred
Minimum of 3-5 years of related experience working as an Executive or Personal Assistant
Excellent references from both current and previous employers
Strong communication skills, both written and verbal
Must be tech-savvy; includes computers and other electronic devices
Professional mindset, loyalty, and the utmost discretion
Detail-oriented with exceptional organizational skills
#J-18808-Ljbffr