Scheduler/Executive Assistant to C-suite

Are you highly effective at scheduling, polished when interacting across internal and external contacts and able to pivot between shifting priorities? This international communications firm is seeking a Scheduler/Executive Assistant for the C-suite, ideally with previous Hill scheduling experience. The ideal professional understands how to prioritize and shift between tasks in a moment’s time. This role offers a fast pace of work with a client-minded team of leaders.About the Job:Provide high-level business support by maintaining a busy calendar, managing travel coordination, and liaising on behalf of the Executive.Schedule and coordinate meetings, appointments and events across the Executive’s client base.Serve as a gatekeeper and point of contact for internal and external contacts, and vendors to relay important information and keep track of critical documents.Take accurate meeting notes and provide follow-up materials.Assist in client management and business development efforts.Handle expense reports and financial tracking spreadsheets.Provide administrative support to leadership through exceptional written material, including but not limited to, memos, email communication, meeting materials, slide decks, reports, etc.Consistently learn and adapt to changing priorities and offer guidance on time management, deadlines and project management.About the Culture:This firm is committed to fostering collaborative teams who work towards one goal.Accessibility to clients is what drives success across the team.About You:Business eloquence. You are Degreed with over three years of experience in a high-intensity environment with heavy calendar management; Hill Schedulers are encouraged to apply!Proactive. You thrive on staying a step ahead and anticipating what needs to get done.Strategic. You bring an analytical brain to tasks and possess an eye for improvement to processes and efficiency.Committed. You are flexible to your leadership, understanding duty calls outside of standard working hours.Excellent writer. You use your business acumen and thinking cap to craft compelling, concise and effective written material.Sophisticated. You understand the level of communication and composure when putting out fires.Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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