Impelix
Staff Accountant
Impelix, Chicago, Illinois, United States, 60290
We are seeking a meticulous and detail-oriented staff accountant to join our finance team. The ideal candidate will be responsible for assisting with the day-to-day management of the accounting department. This includes but is not limited to maintaining financial records, preparing financial statements, reconciling accounts, and ensuring compliance with accounting principles and regulations. This role requires strong analytical skills, attention to detail, and the ability to work effectively in a collaborative environment.
Candidates must be based in Illinois. Previous experience working in small to medium businesses is preferred.
Key Responsibilities:
Accounts Receivable:
Oversee the entire billing cycle, including invoice generation, distribution, and collections.
Ensure invoices are accurate and issued in a timely manner.
Resolve any billing discrepancies or client queries.
Maintain up-to-date and organized records of billing transactions and revenue.
Implement best practices to improve billing accuracy and efficiency.
Accounts Payable:
Oversee the entire payables cycle, including vendor invoice entry and payment.
Reconcile vendor invoices; address and resolve any discrepancies.
Process and prepare vendor invoices for weekly payments.
Prepare year-end 1099 report for CPA.
Maintain up-to-date and organized records of billing transactions, revenue, and costs.
Implement best practices to improve billing accuracy and efficiency.
State Registrations and Sales Tax:
Manage current and ongoing Secretary of State and Sales Tax registrations.
File and pay use and sales tax returns that are due monthly, quarterly, and annually.
Maintain accurate records for sales tax transactions and tax returns.
Payroll:
Process and track semi-monthly payroll and benefit deductions.
Record semi-monthly payroll journal entries.
Resolve discrepancies before and after payroll has been submitted to the payroll processor.
Update annual state tax rates.
Maintain accurate payroll records.
Commissions and Bonuses:
Assist with commission and bonus tracking for the organization.
Ensure timely payment via payroll.
Financial Reporting:
Assist in the preparation of monthly, quarterly, and annual financial reports.
Identify trends and variances in revenue and expenses, providing actionable insights.
Support the month-end and year-end close processes.
Account Reconciliation (month end):
Reconcile revenue and expense data to ensure accuracy and completeness.
Reconcile bank statements and other accounts.
Identify and resolve discrepancies.
Record Keeping:
Maintain organized and accurate financial records.
Ensure compliance with company policies and regulatory requirements.
Communication and Coordination:
Act as a liaison between the finance department and other internal departments (e.g., Sales, Services, etc.).
Collaborate with internal teams to streamline billing and revenue tracking processes.
Administrative Support:
Participate in the development and implementation of new or revised accounting programs, systems, procedures, and methods of operation.
Assist with accounting projects as needed.
Desired Skills:
Associate's or Bachelor’s degree or 2+ years experience in Accounting or Finance.
Proficiency with Quickbooks accounting software.
Strong knowledge of MS Office, particularly Excel.
Excellent attention to detail and organizational skills.
Strong analytical and problem-solving abilities.
Good communication and interpersonal skills.
Other Requirements:
Ability to work independently and as part of a team.
Strong ethical standards and professionalism.
Ability to handle sensitive and confidential information.
Commitment to Impelix Team Members:
Health insurance (Medical, Dental, Vision).
Retirement plan.
Life insurance/Short term disability.
Paid time off.
Career development.
Impelix is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
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Candidates must be based in Illinois. Previous experience working in small to medium businesses is preferred.
Key Responsibilities:
Accounts Receivable:
Oversee the entire billing cycle, including invoice generation, distribution, and collections.
Ensure invoices are accurate and issued in a timely manner.
Resolve any billing discrepancies or client queries.
Maintain up-to-date and organized records of billing transactions and revenue.
Implement best practices to improve billing accuracy and efficiency.
Accounts Payable:
Oversee the entire payables cycle, including vendor invoice entry and payment.
Reconcile vendor invoices; address and resolve any discrepancies.
Process and prepare vendor invoices for weekly payments.
Prepare year-end 1099 report for CPA.
Maintain up-to-date and organized records of billing transactions, revenue, and costs.
Implement best practices to improve billing accuracy and efficiency.
State Registrations and Sales Tax:
Manage current and ongoing Secretary of State and Sales Tax registrations.
File and pay use and sales tax returns that are due monthly, quarterly, and annually.
Maintain accurate records for sales tax transactions and tax returns.
Payroll:
Process and track semi-monthly payroll and benefit deductions.
Record semi-monthly payroll journal entries.
Resolve discrepancies before and after payroll has been submitted to the payroll processor.
Update annual state tax rates.
Maintain accurate payroll records.
Commissions and Bonuses:
Assist with commission and bonus tracking for the organization.
Ensure timely payment via payroll.
Financial Reporting:
Assist in the preparation of monthly, quarterly, and annual financial reports.
Identify trends and variances in revenue and expenses, providing actionable insights.
Support the month-end and year-end close processes.
Account Reconciliation (month end):
Reconcile revenue and expense data to ensure accuracy and completeness.
Reconcile bank statements and other accounts.
Identify and resolve discrepancies.
Record Keeping:
Maintain organized and accurate financial records.
Ensure compliance with company policies and regulatory requirements.
Communication and Coordination:
Act as a liaison between the finance department and other internal departments (e.g., Sales, Services, etc.).
Collaborate with internal teams to streamline billing and revenue tracking processes.
Administrative Support:
Participate in the development and implementation of new or revised accounting programs, systems, procedures, and methods of operation.
Assist with accounting projects as needed.
Desired Skills:
Associate's or Bachelor’s degree or 2+ years experience in Accounting or Finance.
Proficiency with Quickbooks accounting software.
Strong knowledge of MS Office, particularly Excel.
Excellent attention to detail and organizational skills.
Strong analytical and problem-solving abilities.
Good communication and interpersonal skills.
Other Requirements:
Ability to work independently and as part of a team.
Strong ethical standards and professionalism.
Ability to handle sensitive and confidential information.
Commitment to Impelix Team Members:
Health insurance (Medical, Dental, Vision).
Retirement plan.
Life insurance/Short term disability.
Paid time off.
Career development.
Impelix is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
#J-18808-Ljbffr