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UC San Diego Health

Administrative Officer/Hybrid

UC San Diego Health, San Diego, California, United States, 92189


#132616 Administrative Officer/Hybrid

Filing Deadline: Mon 11/4/2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

This position will work a hybrid schedule which includes a combination of working both onsite in La Jolla and remote.

DESCRIPTIONUniversity of California San Diego (UC San Diego) School of Medicine (SOM) is dedicated to serving its communities and creating a healthier world by being the preeminent destination for transformative, innovative, and impactful research, medical education, and clinical care. As the only medical school in the region and the largest school at UC San Diego, the SOM is home to nearly 1,795 faculty, 900 medical and graduate students and 1000+ residents and post-doctoral fellows across 20 academic departments.

SOM is housed within UC San Diego Health Sciences, which is comprised of three professional schools, more than 30 research institutes and a growing clinical practice at UC San Diego Health, the top ranked health system in the region. In fiscal year 2023, the School of Medicine secured nearly $743 million in research awards, accounting for 78% of the research dollars within Health Sciences.

The Office of the Dean is responsible for leading SOM’s overall strategic vision; developing and implementing initiatives that enhance teaching, research, and clinical care across its multiple departments; and establishing collaborative partnerships across campus and the community to advance its mission.

Within SOM’s Office of the Dean, the Division of Research is responsible for developing a coordinated strategy for focused research, investigation, and entrepreneurship. The division amplifies the school’s commitment to innovation, excellence, and collaborative spirit to support scientific discovery.

The Administrative Officer serves as a valued member of the school’s administrative team. The incumbent is critical in overseeing the functions for the vice deans of graduate education and research offices; providing programmatic support to principals in these units; and participating in strategic planning, resource management, and decision support efforts in partnership with the school leadership.

The Administrative Officer will gather, analyze, and synthesize information on each division’s programs and initiatives. This includes managing the incoming and outgoing flow of information on projects, systemizing and quantifying their institutional impact and then communicating their measurable and demonstrable benefits to the school community.

MINIMUM QUALIFICATIONS

Seven years of related experience, education/training, OR a Bachelor’s degree in related area plus three years of related experience/training.

Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.

Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

Knowledge of a variety of administrative operational activities such as event planning, project management, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

Solid knowledge of common University-specific computer application programs.

Ability to use discretion and maintain confidentiality.

Strong skills in short-term planning, analysis, problem-solving, and customer service.

Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.

PREFERRED QUALIFICATIONS

Project Management Professional (PMP) certification.

Previous experience working with C-level executives.

SPECIAL CONDITIONS

Employment is subject to a criminal background check.

Occasional evening and weekend work is required.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time.

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