Department Administrative Specialist

Job Summary: The Department of Educational Policy Studies (EPS) is looking for a collaborative Administrative Specialist to support the continued growth of our inclusive and justice-oriented department. This new position will handle a variety of basic to intermediate administrative duties in the areas of human resources (e.g., student hourly processing), financial services (e.g., e-reimbursement and purchasing), and some student services (E.g., international student/scholar processing). We seek someone who is solution-oriented and proactive with their work, while contributing to a welcoming and respectful environment for students, faculty, staff, and members of the public. This position may be hybrid; regular, weekly on-site work is required. Land Acknowledgement: The Department of Educational Policy Studies occupies land in Teejop, the ancestral territory of the Ho-Chunk nation. Information about UW-Madison's commitment to Our Shared Future may be found at: https://oursharedfuture.wisc.edu/ Responsibilities: Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals. 25% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies 25% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success 15% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s) 20% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems 15% Serves on committees and attends meetings, representing the interests of the unit or program Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Required H.S. Diploma Qualifications: Required Qualifications: - Proficiency in Microsoft Office products, including MS Excel and Outlook calendar. - 2 years experience in administration, finance, or human resources in an institution of higher education. - The ability to listen, understand and communicate information and ideas effectively in writing, over the phone and in person, with a diverse array of students, faculty and staff. - Excellent time management skills with the ability to work independently or collaboratively. - Experience prioritizing and managing multiple projects despite interruptions, while closely tracking details and seeking for ways to improve processes. - 2 years work experience understanding and working with Federal, State, and/or institutional level policies on travel, purchasing, and/or employee supervision. Preferred qualifications: - Work experience with US immigration and visa processes, especially Terra Dotta. - Familiarity with processes and tools used at UW-Madison such as; WISER, Oracle (HRS), Concur Travel, and ShopUW, Tableau, SFS, Workday and processes such as paying stipends, setting up ASSAs (Academic Support Services Agreements), and entering/monitoring student worker hours in HRS, and international student needs and processes. Work Type: Full Time: 100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $65,000 ANNUAL (12 months) Depending on Qualifications How to Apply: Please click "apply now" and follow the instructions. You will be asked to create a profile and upload the following documents: (a) brief cover letter explaining your interest in the position and how your previous experiences relate to the qualifications for this role. (b) resume, and (c) name and contact information for three references. References will not be requested without staff notifying applicants first. To ensure consideration, application materials must be received by November 10, 2024. Contact: Jacob Leonard jacob.leonardwisc.edu 608-265-5956 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Administrative Specialist(AD006) Department(s): A17-SCHOOL OF EDUCATION/EDUC POLICY STUDIES Employment Class: Academic Staff-Renewable Job Number: 307057-AS The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.