The O'Connor Group
Office Manager
The O'Connor Group, Berwyn, Pennsylvania, United States, 19312
Job DescriptionOur Client partner, Nordic Pharma, in Berwyn, PA is looking for a dynamic part-time Office Manager to join their team! Role Summary
The Office Manager will be responsible for the administrative and organizational management of the office. This position requires frequent communication and coordination with staff, vendors, and suppliers.
Duties and Responsibilities
Ensures that general office duties such as office setup, ordering supplies, maintaining records management, are preformedEvaluates, selects, and manages vendors. Manages related expense reporting.Tracks, maintains, and updates all vendor and supplier contracts. Sets up purchase orders in ERP.Reads and evaluates incoming calls, memos, mail, and faxes to determine their significance and how best to address them.Coordinates equipment and office access for hire and termination processing of employees.Demonstrates continuous effort to improve office operations, decrease turnaround times, streamline work processes, and works cooperatively with all staff to provide quality service.Works with confidential and propriety information and maintains confidentiality with unquestionable integrity. Provides administrative support for conference attendance, such as scheduling, coordinating logistics, and general event planning.Provides administrative support to the President as needed, including, but not limited to, arranging travel and expense reporting.
Requirements
Job Knowledge Requirements
Excellent organizational and communication skills. Ability to demonstrate initiative and independence in carrying out multiple tasks, as well as strong critical thinking and problem-solving skills. Ability to work well with all levels of employees and demonstrate strong teaming and partnering skills. Attention to detail and the ability to meet the changing demands of a growing organization is critical. Ability to coordinate multiple priorities and produce accurate work despite frequent interruptions.
Relevant knowledge and experience
Associate's degree required or equivalent training, bachelor's degree preferred. 8 years of administrative management experience; or, a combination of training and experience.
Technical competency requirements
Advanced knowledge of the Microsoft Suite of applications including Word, PowerPoint, Excel, Outlook with the ability to create and edit complex presentations, tables, etc.
The Office Manager will be responsible for the administrative and organizational management of the office. This position requires frequent communication and coordination with staff, vendors, and suppliers.
Duties and Responsibilities
Ensures that general office duties such as office setup, ordering supplies, maintaining records management, are preformedEvaluates, selects, and manages vendors. Manages related expense reporting.Tracks, maintains, and updates all vendor and supplier contracts. Sets up purchase orders in ERP.Reads and evaluates incoming calls, memos, mail, and faxes to determine their significance and how best to address them.Coordinates equipment and office access for hire and termination processing of employees.Demonstrates continuous effort to improve office operations, decrease turnaround times, streamline work processes, and works cooperatively with all staff to provide quality service.Works with confidential and propriety information and maintains confidentiality with unquestionable integrity. Provides administrative support for conference attendance, such as scheduling, coordinating logistics, and general event planning.Provides administrative support to the President as needed, including, but not limited to, arranging travel and expense reporting.
Requirements
Job Knowledge Requirements
Excellent organizational and communication skills. Ability to demonstrate initiative and independence in carrying out multiple tasks, as well as strong critical thinking and problem-solving skills. Ability to work well with all levels of employees and demonstrate strong teaming and partnering skills. Attention to detail and the ability to meet the changing demands of a growing organization is critical. Ability to coordinate multiple priorities and produce accurate work despite frequent interruptions.
Relevant knowledge and experience
Associate's degree required or equivalent training, bachelor's degree preferred. 8 years of administrative management experience; or, a combination of training and experience.
Technical competency requirements
Advanced knowledge of the Microsoft Suite of applications including Word, PowerPoint, Excel, Outlook with the ability to create and edit complex presentations, tables, etc.