PRA Business Events
Event Specialist
PRA Business Events, Wilson, Wyoming, United States, 83014
Event Specialist
PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.
Summary
The Event Specialist is a hybrid role supporting the Sales, Proposal Development and Event Production functions for a select segment of the business meeting specific criteria. While this is an independent and self-reliant role, the Event Specialist will be working in collaboration with our clients, suppliers, and as needed, internal PRA teams to develop and deliver events that exceed our clients' expectations.
Primary ResponsibilitiesSales Functions
Salesforce entry and maintenance including revenue, gross profit, and probability updatesAll aspects of client account management and thorough communicationFacilitate client discovery and lead qualifying callsGenerate and maintain Proposal Request FormUnderstanding of how to decipher the overview of a client's program, where there are opportunities for DMC services, and the best service options to propose.Coordinate itinerary of and attend site visits as neededProposal review with clientAbility to close business and work in a fast-paced environment
Proposal Development Functions:
Develop initial client proposal, following PRA's standard process, while utilizing existing destination assets whenever possibleReview and complete all revisions as needed until finalizationResponsible for the development of quote details, costing and pricing in alignment with program development vision, sales and creative strategies, and client specifications.Supplier outreach for availability, pricing, etc.Maintain program Financials, including costing, client invoicing, etc.Research, develop and maintain business relationships with supplier partners and vendorsWork with Experience Design team, as needed, for further proposal development
Operations Function:
Schedule client planning meeting, or attend pre-con meeting as invited, to finalize all program details and logisticsAll aspects of supplier/venue management including negotiations, contracting and logistics confirmationDevelop on-site Staffing PlanCreate Program Production Packet for onsite execution plan and distribute to staff as requiredManage all aspects of program financials, including processing supplier invoices and creating and finalizing invoices for client distributionManage all aspects of onsite execution, ensuring client satisfaction and repeat business
Qualifications
Bachelor's degree, or equivalent relevant experience, or a combination thereof2 years of experience in overseeing the execution of corporate meetings, client events, and other complex programs with DMC, corporate incentive travel, hospitality, or related experience highly preferredExcellent interpersonal and communication skillsAbility to analyze and interpret client proposal requirements, contracts, financial reports, and other legal documentsAbility to effectively present information and respond to questions from clients, supplier partners, and hoteliersAbility to multitask and work on multiple programs with different deadlinesAbility to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier/partner.Working knowledge of attractions, hotels, parks, venues and supplier/partners in the local area and ability to locate and vet new venues and supplier/partnersMust be able to work flexible hours including weekends, evenings and holidays
Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.
Internally, we have a robust sustainability and social impact program that includes initiatives around carbon reduction, pushing towards zero waste, supporting the American Forest Foundation and PACT-USA, working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity, diversity and inclusion. Our plans and projects are ongoing and we are excited with the changes we've made and look forward to the continued and increased impact we will have through these programs and initiatives.
Our Corporate and Incentive Program Planning Capabilities Include:
Creative Event Design + Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital + Hybrid Programming; Health + Safety Logistics; CSR + Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design + Branding; Gifting.
Follow PRA on social @PRABusinessEvents and visit for more information.
PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.
Summary
The Event Specialist is a hybrid role supporting the Sales, Proposal Development and Event Production functions for a select segment of the business meeting specific criteria. While this is an independent and self-reliant role, the Event Specialist will be working in collaboration with our clients, suppliers, and as needed, internal PRA teams to develop and deliver events that exceed our clients' expectations.
Primary ResponsibilitiesSales Functions
Salesforce entry and maintenance including revenue, gross profit, and probability updatesAll aspects of client account management and thorough communicationFacilitate client discovery and lead qualifying callsGenerate and maintain Proposal Request FormUnderstanding of how to decipher the overview of a client's program, where there are opportunities for DMC services, and the best service options to propose.Coordinate itinerary of and attend site visits as neededProposal review with clientAbility to close business and work in a fast-paced environment
Proposal Development Functions:
Develop initial client proposal, following PRA's standard process, while utilizing existing destination assets whenever possibleReview and complete all revisions as needed until finalizationResponsible for the development of quote details, costing and pricing in alignment with program development vision, sales and creative strategies, and client specifications.Supplier outreach for availability, pricing, etc.Maintain program Financials, including costing, client invoicing, etc.Research, develop and maintain business relationships with supplier partners and vendorsWork with Experience Design team, as needed, for further proposal development
Operations Function:
Schedule client planning meeting, or attend pre-con meeting as invited, to finalize all program details and logisticsAll aspects of supplier/venue management including negotiations, contracting and logistics confirmationDevelop on-site Staffing PlanCreate Program Production Packet for onsite execution plan and distribute to staff as requiredManage all aspects of program financials, including processing supplier invoices and creating and finalizing invoices for client distributionManage all aspects of onsite execution, ensuring client satisfaction and repeat business
Qualifications
Bachelor's degree, or equivalent relevant experience, or a combination thereof2 years of experience in overseeing the execution of corporate meetings, client events, and other complex programs with DMC, corporate incentive travel, hospitality, or related experience highly preferredExcellent interpersonal and communication skillsAbility to analyze and interpret client proposal requirements, contracts, financial reports, and other legal documentsAbility to effectively present information and respond to questions from clients, supplier partners, and hoteliersAbility to multitask and work on multiple programs with different deadlinesAbility to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier/partner.Working knowledge of attractions, hotels, parks, venues and supplier/partners in the local area and ability to locate and vet new venues and supplier/partnersMust be able to work flexible hours including weekends, evenings and holidays
Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.
Internally, we have a robust sustainability and social impact program that includes initiatives around carbon reduction, pushing towards zero waste, supporting the American Forest Foundation and PACT-USA, working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity, diversity and inclusion. Our plans and projects are ongoing and we are excited with the changes we've made and look forward to the continued and increased impact we will have through these programs and initiatives.
Our Corporate and Incentive Program Planning Capabilities Include:
Creative Event Design + Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital + Hybrid Programming; Health + Safety Logistics; CSR + Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design + Branding; Gifting.
Follow PRA on social @PRABusinessEvents and visit for more information.