Long Beach Unified School District
Office Assistant - BL Spanish
Long Beach Unified School District, Lakewood, California, United States, 90715
Salary:
$20.36 - $25.22 Hourly
Location :
Within the boundaries of the Long Beach Unified School District, CA
Job Type:
To fill future vacancies
Job Number:
25-0104-5158
Department:
Site To Be Determined
Opening Date:
10/17/2024
Closing Date:
11/6/2024 4:30 PM Pacific
Job Summary
Please note:
All applications must be submitted online. If you would like application assistance our office hours are Monday through Friday from 8:00 am to 4:30 pm. Our office is located at 4400 Ladoga Ave., Lakewood, CA 90713.
All notices for this recruitment will be sent via email.
Tentative: in-person testing/interviews may take place between November 18th and 22nd at the Personnel Commission office.
Under the direction of an assigned supervisor, perform receptionist and routine clerical duties in support of an assigned office; perform related duties as assigned.
Examples of Duties
The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.•Serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate. E•Receive, greet and direct visitors; respond to inquiries and provide a variety of routine information to staff, students, parents and the general public related to standards, procedures and programs. E•Perform a variety of routine clerical duties including typing, filing, duplicating and distributing materials. E•Prepare billings and collect fees for assigned office; update and maintain assigned database and files of paid invoices. E•Compile information and prepare and maintain logs, files and records; review and verify the accuracy and completeness of various documents; prepare routine reports as directed. E•Receive, sort and distribute internal and external mail. E•Operate a variety of office equipment, such as a computer, copier and calculator. E•Assist school personnel in various activities such as plays, snack programs and preparation of materials for special events. E•Assist with office functions such as enrollment, attendance, fee collection and payroll. E•Administer routine first aid to distressed, ill or injured students. E
Note: At the end of some of the duty statements there is an italicized "E". This is strictly for use in compliance with the Americans with Disabilities Act.
Employment Standards
Knowledge of:
Basic record-keeping and filing techniques.Correct English usage, grammar, spelling, punctuation and vocabulary.Operation of standard office equipment including a computer.Telephone techniques and etiquette.Oral and written communication skills.Interpersonal skills using tact, patience and courtesy.
Ability to:
Perform routine clerical duties such as filing, typing, duplicating and maintaining routine records. Learn modern office practices, procedures and equipment.Answer telephones and greet the public courteously.Operate a variety of standard office equipment including a computer.Understand and follow oral and written directions.Establish and maintain cooperative and effective working relationships with others.Communicate effectively both orally and in writing.Perform routine and repetitive tasks.Complete work with many interruptions.Receive, sort and distribute mail.
Education and Training:
Graduation from high school.
Experience:
Sufficient training and experience to demonstrate the knowledge and abilities listed above.
Any other combination of training and/or experience that could likely provide the desired skills, knowledge or abilities may be considered.
Special Requirements
Positions in the Office Assistant - Bilingual Spanish classification require the ability to communicate effectively, both orally and in writing, in Spanish. Applicants must successfully pass the District's bilingual/biliterate test.
Some positions in this classification may require the use of a personal automobile and possession of a valid California driver's license.
SELF-CERTIFICATION OF TYPING/KEYBOARDING SKILLS:
This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 35 words per minute. A typing test will not be given. Incumbents must certify in writing that they have such skills at the time of appointment to this class. Demonstrated proficiency will be expected during the probationary period for the class.
The Long Beach Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying based on a person's actual or perceived ancestry, color, disability, gender, gender expression, gender identity, immigration status, national origin, religion, race or ethnicity, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. For questions or complaints, contact Equity Compliance Officer: Steve Rockenbach, Director of Employee Relations, 1515 Hughes Way, Long Beach, CA 90815, 562-997-8220, srockenbach@lbschools.net and Title IX Coordinator: Kimberly Dalton, Director of Human Resource Services, 1515 Hughes Way, Long Beach, CA 90815, 562-997-8108, kdalton@lbschools.net.
SELECTION PROCEDURE:
The examination process for this recruitment may be comprised of one or any combination of the following: a "paper screening" of the applicant's training, background, and experience; evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.
The District provides excellent medical, dental, vision and life insurance benefits as well as an income protection plan for eligible Classified employees.
For more information regarding health benefits please visit:
Classified employees earn paid vacation at the initial rate of 14 days for full-time 12 month employees (.055 hour for each hour worked) and receive increases after 5, 10, and 15 years of service for a total of 21 days after 15 years.
12 month Classified employees earn 13 working days of sick leave each year which are accumulated indefinitely. Employees of other California school districts who have accrued sick leave may transfer it to LBUSD in accordance with the California Education Code.
12 month Classified employees receive 14 paid holidays per year.
01
Completion of the following supplemental questions is required of all applicants. This is considered a test component in the examination process. An evaluation of candidates' responses will be made by a screening panel following the application deadline. A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process. It is important that your responses are clear and concise. Responses that are incomplete or unclear will not receive credit. Your Work Experience in the application must also include all of your recent and relevant experience in order for your application and supplemental to be considered. For those questions to which you have no response, please indicate "no response".DO NOT refer the reader to your resume. A resume will not be accepted in lieu of completion of the required application or supplemental materials. Resumes are not reviewed, therefore information on the resume will not be considered in the screening of the application. Please answer by selecting "Yes" as confirmation that you read these instructions.
Yes, I have read the instructions and understand a resume will not be considered in the screening of my application.
02
This position requires graduation from high school or equivalent. Do you meet this education and training requirement?
YesNo
03
This position requires sufficient training and experience to demonstrate the knowledge and abilities listed. This may include receptionist and clerical duties that may be of a routine and repetitive nature. Do you meet this experience requirement?(This experience MUST be reflected in your application and work experience. Failure to provide this information clearly may disqualify you from moving forward with this recruitment)
YesNo
04
Some positions in this classification may require the use of a personal automobile and possession of a valid California driver's license. Are you able to meet this requirement?
YesNo
05
Are you willing to deal with parents, students, principals, teachers, staff and the public in a patient, cooperative, tactful and friendly manner, showing discretion and sensitivity to their needs?
YesNo
06
Are you willing to handle unpleasant, difficult and argumentative people that you may come personally in contact with working in receptionist or other duties?
YesNo
07
Are you willing to perform monotonous, routine and repetitive work, over and over again such as filing, making packets of materials while remaining motivated and enthusiastic?
YesNo
08
Are you willing and able to operate standard office equipment including a computer?
YesNo
09
Can you communicate effectively and fluently both orally and in writing in Spanish AND English?(An oral and written language assessment examination will be administered)
YesNo
10
This position requires typing/keyboarding skills at a minimum of 35 words per minute with minimal errors (i.e. 0 - 7 errors). Please indicate your typing speed in the space below:
11
If appointed, I understand that demonstrated proficiency will be expected during the probationary period. Failure to meet the minimum required typing skills will result in disciplinary action up to and including dismissal.
Yes - I understand that demonstrated proficiency will be expected during the probationary period.No - I do not meet the demonstrated proficiency that will be expected during the probationary period.
12
PLEASE NOTE: All notifications will be sent via email.Applicants must check their emails on a regular basis to find out their status on an application. Emails we send may be caught by spam filters and it is the responsibility of the applicant to check their spam/junk folder.
I am aware I must check my emails, including spam/junk folder, on a regular basis to find out the status of my application. All notifications will be sent via email.
13
I understand that exam segments may be conducted online and may require access to a computer with an internet connection and Google Chrome or Firefox browsers. The exam components may also require access to a computer, smart phone, or tablet with internet connection and a video recording device. I understand that it is my responsibility to contact Personnel Commission immediately proceeding the exam invitation requiring such devices if I do not have access to the required technology.
Yes, I understand
Required Question
$20.36 - $25.22 Hourly
Location :
Within the boundaries of the Long Beach Unified School District, CA
Job Type:
To fill future vacancies
Job Number:
25-0104-5158
Department:
Site To Be Determined
Opening Date:
10/17/2024
Closing Date:
11/6/2024 4:30 PM Pacific
Job Summary
Please note:
All applications must be submitted online. If you would like application assistance our office hours are Monday through Friday from 8:00 am to 4:30 pm. Our office is located at 4400 Ladoga Ave., Lakewood, CA 90713.
All notices for this recruitment will be sent via email.
Tentative: in-person testing/interviews may take place between November 18th and 22nd at the Personnel Commission office.
Under the direction of an assigned supervisor, perform receptionist and routine clerical duties in support of an assigned office; perform related duties as assigned.
Examples of Duties
The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.•Serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate. E•Receive, greet and direct visitors; respond to inquiries and provide a variety of routine information to staff, students, parents and the general public related to standards, procedures and programs. E•Perform a variety of routine clerical duties including typing, filing, duplicating and distributing materials. E•Prepare billings and collect fees for assigned office; update and maintain assigned database and files of paid invoices. E•Compile information and prepare and maintain logs, files and records; review and verify the accuracy and completeness of various documents; prepare routine reports as directed. E•Receive, sort and distribute internal and external mail. E•Operate a variety of office equipment, such as a computer, copier and calculator. E•Assist school personnel in various activities such as plays, snack programs and preparation of materials for special events. E•Assist with office functions such as enrollment, attendance, fee collection and payroll. E•Administer routine first aid to distressed, ill or injured students. E
Note: At the end of some of the duty statements there is an italicized "E". This is strictly for use in compliance with the Americans with Disabilities Act.
Employment Standards
Knowledge of:
Basic record-keeping and filing techniques.Correct English usage, grammar, spelling, punctuation and vocabulary.Operation of standard office equipment including a computer.Telephone techniques and etiquette.Oral and written communication skills.Interpersonal skills using tact, patience and courtesy.
Ability to:
Perform routine clerical duties such as filing, typing, duplicating and maintaining routine records. Learn modern office practices, procedures and equipment.Answer telephones and greet the public courteously.Operate a variety of standard office equipment including a computer.Understand and follow oral and written directions.Establish and maintain cooperative and effective working relationships with others.Communicate effectively both orally and in writing.Perform routine and repetitive tasks.Complete work with many interruptions.Receive, sort and distribute mail.
Education and Training:
Graduation from high school.
Experience:
Sufficient training and experience to demonstrate the knowledge and abilities listed above.
Any other combination of training and/or experience that could likely provide the desired skills, knowledge or abilities may be considered.
Special Requirements
Positions in the Office Assistant - Bilingual Spanish classification require the ability to communicate effectively, both orally and in writing, in Spanish. Applicants must successfully pass the District's bilingual/biliterate test.
Some positions in this classification may require the use of a personal automobile and possession of a valid California driver's license.
SELF-CERTIFICATION OF TYPING/KEYBOARDING SKILLS:
This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 35 words per minute. A typing test will not be given. Incumbents must certify in writing that they have such skills at the time of appointment to this class. Demonstrated proficiency will be expected during the probationary period for the class.
The Long Beach Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying based on a person's actual or perceived ancestry, color, disability, gender, gender expression, gender identity, immigration status, national origin, religion, race or ethnicity, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. For questions or complaints, contact Equity Compliance Officer: Steve Rockenbach, Director of Employee Relations, 1515 Hughes Way, Long Beach, CA 90815, 562-997-8220, srockenbach@lbschools.net and Title IX Coordinator: Kimberly Dalton, Director of Human Resource Services, 1515 Hughes Way, Long Beach, CA 90815, 562-997-8108, kdalton@lbschools.net.
SELECTION PROCEDURE:
The examination process for this recruitment may be comprised of one or any combination of the following: a "paper screening" of the applicant's training, background, and experience; evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.
The District provides excellent medical, dental, vision and life insurance benefits as well as an income protection plan for eligible Classified employees.
For more information regarding health benefits please visit:
Classified employees earn paid vacation at the initial rate of 14 days for full-time 12 month employees (.055 hour for each hour worked) and receive increases after 5, 10, and 15 years of service for a total of 21 days after 15 years.
12 month Classified employees earn 13 working days of sick leave each year which are accumulated indefinitely. Employees of other California school districts who have accrued sick leave may transfer it to LBUSD in accordance with the California Education Code.
12 month Classified employees receive 14 paid holidays per year.
01
Completion of the following supplemental questions is required of all applicants. This is considered a test component in the examination process. An evaluation of candidates' responses will be made by a screening panel following the application deadline. A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process. It is important that your responses are clear and concise. Responses that are incomplete or unclear will not receive credit. Your Work Experience in the application must also include all of your recent and relevant experience in order for your application and supplemental to be considered. For those questions to which you have no response, please indicate "no response".DO NOT refer the reader to your resume. A resume will not be accepted in lieu of completion of the required application or supplemental materials. Resumes are not reviewed, therefore information on the resume will not be considered in the screening of the application. Please answer by selecting "Yes" as confirmation that you read these instructions.
Yes, I have read the instructions and understand a resume will not be considered in the screening of my application.
02
This position requires graduation from high school or equivalent. Do you meet this education and training requirement?
YesNo
03
This position requires sufficient training and experience to demonstrate the knowledge and abilities listed. This may include receptionist and clerical duties that may be of a routine and repetitive nature. Do you meet this experience requirement?(This experience MUST be reflected in your application and work experience. Failure to provide this information clearly may disqualify you from moving forward with this recruitment)
YesNo
04
Some positions in this classification may require the use of a personal automobile and possession of a valid California driver's license. Are you able to meet this requirement?
YesNo
05
Are you willing to deal with parents, students, principals, teachers, staff and the public in a patient, cooperative, tactful and friendly manner, showing discretion and sensitivity to their needs?
YesNo
06
Are you willing to handle unpleasant, difficult and argumentative people that you may come personally in contact with working in receptionist or other duties?
YesNo
07
Are you willing to perform monotonous, routine and repetitive work, over and over again such as filing, making packets of materials while remaining motivated and enthusiastic?
YesNo
08
Are you willing and able to operate standard office equipment including a computer?
YesNo
09
Can you communicate effectively and fluently both orally and in writing in Spanish AND English?(An oral and written language assessment examination will be administered)
YesNo
10
This position requires typing/keyboarding skills at a minimum of 35 words per minute with minimal errors (i.e. 0 - 7 errors). Please indicate your typing speed in the space below:
11
If appointed, I understand that demonstrated proficiency will be expected during the probationary period. Failure to meet the minimum required typing skills will result in disciplinary action up to and including dismissal.
Yes - I understand that demonstrated proficiency will be expected during the probationary period.No - I do not meet the demonstrated proficiency that will be expected during the probationary period.
12
PLEASE NOTE: All notifications will be sent via email.Applicants must check their emails on a regular basis to find out their status on an application. Emails we send may be caught by spam filters and it is the responsibility of the applicant to check their spam/junk folder.
I am aware I must check my emails, including spam/junk folder, on a regular basis to find out the status of my application. All notifications will be sent via email.
13
I understand that exam segments may be conducted online and may require access to a computer with an internet connection and Google Chrome or Firefox browsers. The exam components may also require access to a computer, smart phone, or tablet with internet connection and a video recording device. I understand that it is my responsibility to contact Personnel Commission immediately proceeding the exam invitation requiring such devices if I do not have access to the required technology.
Yes, I understand
Required Question