Deputy Executive Secretary

Summary This Deputy Executive Secretary position is located in the Office of the Executive Secretariat (ES) at the U.S. Agency for International Development (USAID) headquarters in Washington, DC. The Office of the Executive Secretariat functions as the Office of the Administrator's (A/AID) coordination and communications mechanism. Responsibilities This position leads a team of management and program analysts in ES who facilitate administrative management activities for the Office of the Administrator and associated offices that directly impact the overall operations, programs, and policies of the Agency. The incumbent reports to the Executive Secretary, and works in coordination with ES leadership to support Agency priority objectives as communicated by the Deputy Administrator for Management and Resources (DA-MR) and the Chief of Staff. The incumbent shares office overall operational responsibility with the Deputy Executive Secretary for Operations. Manages, leads, and directs the staff to conduct authoritative review of the substance of decision documents and correspondence prepared for signature of the Administrator, Deputy Administrators, Chief of Staff, Deputy Chiefs of Staff, and Counselor to ensure conformance with the Administration and Agency policies. Ensures high quality, consistency with current practice, and proper coordination with General Counsel and Assistant Administrators; facilitates executive communications, both internal to USAID and external with other U.S. Government agencies, Congress, nongovernmental organizations, and implementing partners; prepares the Agency's senior leadership for internal and external meetings, including interagency policy meetings; and prepares and supports the Administrator and Deputy Administrators while on official travel, including briefing materials. The Deputy Executive Secretary serves as the principal deputy, adviser, and alter ego to the Executive Secretary and serves as Acting Executive Secretary during periods of absence. Supervises employees performing work at the GS-15/FS-1 level and below. Provides administrative and technical supervision necessary for accomplishing the work of the unit. Performs the administrative and human resource management functions relative to the staff supervised. Provides direction on the development and implementation of reports and other presentations on policy, program planning, and evaluations for the USAID Administrator and fellow USAID senior leadership related to major new initiatives, and issues. Requirements Conditions of Employment Must be a U.S. Citizen. Must be able to obtain/maintain a Top Secret /SCI clearance. Position requires incumbent to file OGE-278, Executive Financial Disclosure. May be required to serve a one-year probationary period. As a basic requirement for entry into the Senior Executive Service (SES), applicants MUST possess progressively responsible leadership experience that is indicative of senior executive level managerial capability and directly related to the competencies outlined under the Executive Core Qualifications (ECQs) and Technical Qualifications (TQs) below. Typically, experience of this nature will have been gained at or above the GS-15 grade level in the Federal service, or its equivalent with state or local government, the private sector, or nongovernmental organizations. Applicants must provide detailed evidence of experience for each of the ECQs and TQs listed below. These ECQ and TQ statements will assist reviewing officials in determining the best qualified candidates to refer to the selecting official. Qualifications and experience determinations will be based only on the information you submit. FAILURE TO MEET OR FULLY ADDRESS ANY ONE OF THE MANDATORY ECQS AND TQS WILL ELIMINATE A CANDIDATE FROM FURTHER CONSIDERATION. If you can claim Noncompetitive status-you are a current or reinstatement eligible Career SES or a graduate of an Office of Personnel Management (OPM) approved SES Candidate Development Program (CDP) and your ECQs have been certified by OPM's Qualifications Review Board (QRB)-you are not required to respond to the ECQs. However, you MUST submit supplemental statements addressing all mandatory TQs. Current and reinstatement eligible SES must include with your application a copy of your SF-50, Notification of Personnel Action, documenting your SES Career Appointment. CDP graduates must include a copy of your OPM CDP graduation certificate or other proof that your ECQs have been QRB certified. Qualifications To meet the minimum qualification requirements for this position, you must show that you possess the five Executive Core Qualifications (ECQs), the Mandatory Technical Qualifications (TQs), and other qualifications, if applicable, listed below. EXECUTIVE CORE QUALIFICATIONS - MANDATORY You will be evaluated on the following Executive Core Qualifications: ECQ 1 - LEADING CHANGE This core qualification involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment. Core Competencies: Creativity and Innovation, External Awareness, Flexibility, Resilience, Strategic Thinking, and Vision. ECQ 2 - LEADING PEOPLE This core qualification involves the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts. Core Competencies: Conflict Management, Leveraging Diversity, Developing Others, and Team Building. ECQ 3 - RESULTS DRIVEN This core qualification involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks. Core Competencies: Accountability, Customer Service, Decisiveness, Entrepreneurship, Problem Solving, and Technical Credibility. ECQ 4 - BUSINESS ACUMEN This core qualification involves the ability to manage human, financial, and information resources strategically. Core Competencies: Financial Management, Human Capital Management, and Technology Management. ECQ 5 - BUILDING COALITIONS This core qualification involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals. Core Competencies: Partnering, Political Savvy, and Influencing/Negotiating. The following competencies are the foundation for success in each of the Executive Core Qualifications: Interpersonal Skills, Oral Communication, Integrity/Honesty, Written Communication, Continual Learning, and Public Service Motivation. TECHNICAL QUALIFICATIONS - MANDATORY You will be evaluated on the following Technical Qualifications: TQ1 - Ability to maintain the Executive Secretariat as the authoritative channel for official classified and unclassified communications within an agency/organization and the interagency, including information and recommendations from an agency/organization to the White House, the National Security Council (NSC), the Department of State, and other government departments and agencies. Lead an Executive Secretary staff responsible for advising, facilitating, and expediting the Agency/organizational decision-making processes. TQ2 - Senior leader level experience with industry standards relevant to records management and archiving, data management, database management, internal standard operating procedures, policy documents, and standard; experience with correspondence tracking systems and maintaining an Agency/organization-wide style guide; understanding of organizational budget implications for records management, to include experience with developing policies around records management and updating records compliance requirements in an interactive manner to reflect changing systems and experience with implementing records management policies within a complex system with many distinct stakeholders. Education There is no education requirement for this position. Additional Information USAID is an independent Federal Government agency that receives foreign policy guidance from the Secretary of State. Headquartered in the District of Columbia, we operate in more than 100 countries and play a critical role in promoting U.S. foreign policy interests. When crisis strikes; when rights are repressed; when hunger, disease and poverty rob people of opportunity; USAID acts on behalf of the American people to expand the reach of prosperity and dignity to the world's most vulnerable people. USAID employees must commit to maintaining a workplace free of sexual misconduct, including harassment, exploitation, and abuse, and adhere to USAID's Counter-Trafficking in Persons Code of Conduct. For information on the effort to counter all forms of human trafficking, including the procurement of commercial sex acts and the use of forced labor, visit Human Trafficking. For more information about USAID, visit USAID. Veteran's Preference: Veterans preference does not apply to positions within the SES. OPM FAQ Selective Service: Male applicants born after 12/31/59 who are required to register under the Military Selective Service Act, must be registered or they are not eligible for appointment to this position. EEO Policy Statement: The Federal Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or other non-merit factor. Reasonable Accommodation: USAID provides reasonable accommodation to applicants with disabilities where appropriate.