The Church of Eleven22
Administrative Assistant
The Church of Eleven22, Jacksonville, Florida, United States, 32290
Description
Job Title: Administrative Assistant
Ministry/Department: Multisite
Reports to: Campus Multisite Pastor
Status: Full-time, non-exempt
Supervisory Role: NoObjective
This position is accountable for providing administrative and project support to the Campus Multisite Pastor so that he best serves the organization at a strategic level in a prepared, focused and intentional way.Key ResponsibilitiesDirectly manage administrative details of the Campus Multisite PastorAssist in the coordination and collaboration of campus teams and central ministry teamsManage budget preparation, monthly budget reviews, spend tracking and credit card reportingManage logistics and timelines for special events and projects (i.e., team meetings, off-sites, training events, team care/fun, etc.) as neededManage all communication and integration among team members, congregation members and community to ensure high levels of responsiveness, effectiveness, collaboration and follow through on priorities and deliverables; to include email follow up, written and verbal communicationCoordinate all travel arrangements for pastor and travel companionsManage ministry initiatives, Ministry Action Plans (MAPS), ministry budgets and daily tasks of multisite ministry area as directed by the Campus Multisite Pastor by:
Managing initiative timelines and administrative details of ministry initiativesTaking notes and formatting (MAPS) to be distributed to campus teamsContinually review and keep ministry budgets on trackManaging calendar, Basecamp and Slack channels of Multisite Ministry area
Collaborate with the campus discipleship and Campus Discipleship & Multisite Project Manager as neededMaintain an authentic and growing walk with Jesus Christ through the ongoing spiritual disciplines of Bible reading, prayer, personal worship, fasting, confession, repentance and fellowship and being a disciple-making discipleCreate and maintain effective organization, file management, planning and calendaring systems to support project and team managementCompetenciesModel The Church of Eleven22® mission, vision and core valuesAbility to maintain strict confidentialityAbility to adapt to changeStrong proactive communication skillsExcellent organization, planning, prioritization and problem-solving skillsAbility to think strategically and offer solutions in addition to executing requests in a timely fashionDemonstrate judgement and discernment; self-starter; initiativeStrong interpersonal and communication skills, with the ability to interact professionally with people at all levelsProficient in Microsoft Office suite and other relevant software applicationsEducation and Experience3-5 years of administrative experience preferredPosition Type/Expected Hours of Work
This is a full-time, non-exempt position reporting to the Campus Multisite Pastor. Days and hours of work are typically Monday through Friday 8:30am - 5pm. However, the schedule may vary depending on church needs.
The church has several big events, ("All-Skates") throughout the year to help further the mission of Eleven22. These events are mandatory for all staff to be in attendance and may vary, depending on the vision cast for the current year.
Our entire staff family is called to action, so that we can continue to be a movement for all people to discover and deepen a relationship with Jesus Christ.Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.Ministerial Exception
The ministerial exception furthers the purposes of the Free Exercise and Establishment Clauses of the First Amendment by barring legal claims against church bodies by staff members who perform religious functions. All church pastors are subject to the exception, but a formal ministerial credential is not required. While there is no rigid formula to determine other church staff members that qualify, various factors are considered to determine which staff members are subject to the ministerial exception (please see handbook).
Staff members who qualify under the ministerial exception are not covered by federal and state employment and anti-discrimination laws. Please see the Human Resources Ministry team if you have questions on whether you are subject to the ministerial exception.Code of ConductWe live authenticityWe are gospel-centered and mission-focusedWe are familyWe are life-long learnersWe aim for excellence in the experience with zero excessWe choose to trustWe pray 1st and decide 2ndWe glorify God by honoring othersOur team unites under clear visionWe walk in humble confidenceEEO Statement
The Church of Eleven22 provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, age, sex, national origin, disability status, genetics, protected veteran status or any other characteristic protected by federal, state or local laws. The Church of Eleven22 reserves the right to discriminate on the basis of religion to the full extent permitted by law.
Job Title: Administrative Assistant
Ministry/Department: Multisite
Reports to: Campus Multisite Pastor
Status: Full-time, non-exempt
Supervisory Role: NoObjective
This position is accountable for providing administrative and project support to the Campus Multisite Pastor so that he best serves the organization at a strategic level in a prepared, focused and intentional way.Key ResponsibilitiesDirectly manage administrative details of the Campus Multisite PastorAssist in the coordination and collaboration of campus teams and central ministry teamsManage budget preparation, monthly budget reviews, spend tracking and credit card reportingManage logistics and timelines for special events and projects (i.e., team meetings, off-sites, training events, team care/fun, etc.) as neededManage all communication and integration among team members, congregation members and community to ensure high levels of responsiveness, effectiveness, collaboration and follow through on priorities and deliverables; to include email follow up, written and verbal communicationCoordinate all travel arrangements for pastor and travel companionsManage ministry initiatives, Ministry Action Plans (MAPS), ministry budgets and daily tasks of multisite ministry area as directed by the Campus Multisite Pastor by:
Managing initiative timelines and administrative details of ministry initiativesTaking notes and formatting (MAPS) to be distributed to campus teamsContinually review and keep ministry budgets on trackManaging calendar, Basecamp and Slack channels of Multisite Ministry area
Collaborate with the campus discipleship and Campus Discipleship & Multisite Project Manager as neededMaintain an authentic and growing walk with Jesus Christ through the ongoing spiritual disciplines of Bible reading, prayer, personal worship, fasting, confession, repentance and fellowship and being a disciple-making discipleCreate and maintain effective organization, file management, planning and calendaring systems to support project and team managementCompetenciesModel The Church of Eleven22® mission, vision and core valuesAbility to maintain strict confidentialityAbility to adapt to changeStrong proactive communication skillsExcellent organization, planning, prioritization and problem-solving skillsAbility to think strategically and offer solutions in addition to executing requests in a timely fashionDemonstrate judgement and discernment; self-starter; initiativeStrong interpersonal and communication skills, with the ability to interact professionally with people at all levelsProficient in Microsoft Office suite and other relevant software applicationsEducation and Experience3-5 years of administrative experience preferredPosition Type/Expected Hours of Work
This is a full-time, non-exempt position reporting to the Campus Multisite Pastor. Days and hours of work are typically Monday through Friday 8:30am - 5pm. However, the schedule may vary depending on church needs.
The church has several big events, ("All-Skates") throughout the year to help further the mission of Eleven22. These events are mandatory for all staff to be in attendance and may vary, depending on the vision cast for the current year.
Our entire staff family is called to action, so that we can continue to be a movement for all people to discover and deepen a relationship with Jesus Christ.Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.Ministerial Exception
The ministerial exception furthers the purposes of the Free Exercise and Establishment Clauses of the First Amendment by barring legal claims against church bodies by staff members who perform religious functions. All church pastors are subject to the exception, but a formal ministerial credential is not required. While there is no rigid formula to determine other church staff members that qualify, various factors are considered to determine which staff members are subject to the ministerial exception (please see handbook).
Staff members who qualify under the ministerial exception are not covered by federal and state employment and anti-discrimination laws. Please see the Human Resources Ministry team if you have questions on whether you are subject to the ministerial exception.Code of ConductWe live authenticityWe are gospel-centered and mission-focusedWe are familyWe are life-long learnersWe aim for excellence in the experience with zero excessWe choose to trustWe pray 1st and decide 2ndWe glorify God by honoring othersOur team unites under clear visionWe walk in humble confidenceEEO Statement
The Church of Eleven22 provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, age, sex, national origin, disability status, genetics, protected veteran status or any other characteristic protected by federal, state or local laws. The Church of Eleven22 reserves the right to discriminate on the basis of religion to the full extent permitted by law.