Sigma
Administrative Assistant
Sigma, Texas City, Texas, us, 77592
POSITION SUMMARY
Process inventory, company funds cash application for invoices and open accounts receivable balances prepares invoices, issue customer statements. Support Office Administrators with duties for office equipment, warehouse, industrial power equipment and private fleet.
ESSENTIAL JOB FUNCTIONSProcess accounts payable and expense reimbursements funds including but not limited to checks and money orders; review cost and inventory accuracy between SAP and High Jump systems; ensure accuracy of funds applications in collaboration with Accounts Receivable; follow up with customer statements and sales teamPrepare invoices; submit customer claims; enter credit memos, promotions and open deductions; issue bill back credit; book adjustments in SAP; assists in conversion of customers to lockbox/ACH paymentsProcess inventory and company funds including but not limited to route settlement and petty cash; reconcile petty cash expendituresFollow up to ensure fix asset paperwork is up; provide fix asset information to accounting department ; set up new vendor and keep files up to date including W9-Liability insurance ; maintain Sigma's CEDI signature Catalog ; support Marketing department to ship samples sourcing coolers and dry ice.Coordinate maintenance and repairs including fleet maintenance repairs; review, file and maintain fleet reports including but not limited to fuel receipts and Driver's Vehicle Inspection reports; gather accident report; communicate report to committee; support FMCSA compliance; coordinate sales equipment repairs and replacementOther duties as assignedMINIMUM QUALIFICATIONS
High school diploma, GED or equivalentBilingual fluency in English and Spanish reading, writing & speakingPreferred Qualifications
One (1) year of experience in bookkeeping, AR, AP, route cash settlement, inventory controls, fleet controlsProficient with Microsoft office, including skills with Outlook, Word and ExcelSupervisory experienceSAP ERP modules FI, CO, MM, PM experienceCoordinate maintenance and repairs including fleet maintenance repairs; review, file and maintain fleet reports including but not limited to fuel receipts and Driver's Vehicle Inspection reports; gather accident report; communicate report to committee; support FMCSA compliance; coordinate sales equipment repairs and replacementPHYSICAL REQUIREMENTS
Usual office environment with frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing. Frequent use of eye, hand, and finger coordination enabling the use of office machinery. Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone.
Process inventory, company funds cash application for invoices and open accounts receivable balances prepares invoices, issue customer statements. Support Office Administrators with duties for office equipment, warehouse, industrial power equipment and private fleet.
ESSENTIAL JOB FUNCTIONSProcess accounts payable and expense reimbursements funds including but not limited to checks and money orders; review cost and inventory accuracy between SAP and High Jump systems; ensure accuracy of funds applications in collaboration with Accounts Receivable; follow up with customer statements and sales teamPrepare invoices; submit customer claims; enter credit memos, promotions and open deductions; issue bill back credit; book adjustments in SAP; assists in conversion of customers to lockbox/ACH paymentsProcess inventory and company funds including but not limited to route settlement and petty cash; reconcile petty cash expendituresFollow up to ensure fix asset paperwork is up; provide fix asset information to accounting department ; set up new vendor and keep files up to date including W9-Liability insurance ; maintain Sigma's CEDI signature Catalog ; support Marketing department to ship samples sourcing coolers and dry ice.Coordinate maintenance and repairs including fleet maintenance repairs; review, file and maintain fleet reports including but not limited to fuel receipts and Driver's Vehicle Inspection reports; gather accident report; communicate report to committee; support FMCSA compliance; coordinate sales equipment repairs and replacementOther duties as assignedMINIMUM QUALIFICATIONS
High school diploma, GED or equivalentBilingual fluency in English and Spanish reading, writing & speakingPreferred Qualifications
One (1) year of experience in bookkeeping, AR, AP, route cash settlement, inventory controls, fleet controlsProficient with Microsoft office, including skills with Outlook, Word and ExcelSupervisory experienceSAP ERP modules FI, CO, MM, PM experienceCoordinate maintenance and repairs including fleet maintenance repairs; review, file and maintain fleet reports including but not limited to fuel receipts and Driver's Vehicle Inspection reports; gather accident report; communicate report to committee; support FMCSA compliance; coordinate sales equipment repairs and replacementPHYSICAL REQUIREMENTS
Usual office environment with frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing. Frequent use of eye, hand, and finger coordination enabling the use of office machinery. Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone.