Administrative Assistant

Administrative Assistant 7400 45th St Ct E, Fife, WA 98424, USA Req #2619 Thursday, August 29, 2024 See yourself at Odyssey. Join the team as our new Administrative Assistant! Who We Are & Why We're Hiring Odyssey Logistics & Technology Corporation ("Odyssey"), are your trusted and reliable transportation and logistics company providing a wide range of ocean freight consolidating and forwarding, trucking and warehousing-distribution services. We are one of the few Jones Act Market companies that can ship cargo to and from the highly specialized Hawaiian markets. Based in vibrant Fife, WA Odyssey is on a journey to constantly innovate logistics. We're actively recruiting for this key, high profile role in the company because we have experienced tremendous growth and would love for you to join us! Visit us at: www.OdysseyLogistics.com/careers About the Job: The Administrative Assistant is responsible for ensuring the smooth and compliant operation of activities between the IML business units. This role requires a detail-oriented and organized professional who can handle a variety of administrative tasks, support team members, liaison with management, administrative, financial, safety/security, sales & marketing to contribute to the overall efficiency of the logistics and transportation processes. Work Schedule: Monday through Friday Shift hours 8:00am - 5:00pm In This Role, You Will: Legal: ensure the legal department is provided with all Division and Business Unit compliance documents and contracts in accordance with best practices. Documentation and Record-Keeping: Prepare, review, and maintain accurate records, including hazmat certifications and current training materials, hazmat and SCAC renewals, security trainings, company directories. Ensure all documentation is compliant with company policies and regulatory requirements and posted in appropriate repositories. Scheduling and Coordination: Assist in scheduling meetings, transportation, sites and food planning for management's meeting and events. Sales & Marketing: Liaison with marketing and sales teams to ensure marketing materials are current and readily available for use, and website accurately reflects all business units within IML. Compliance: Ensure all logistics activities comply with company policies, industry regulations, and security standards. Assist in preparing for audits and inspections. Staff Onboarding: assist local managers with onboarding new hires by coordinating with necessary departments for required documentation and completion of training requirements including but not limited to HR, safety and security. Special Projects: Participate in or lead special projects as assigned, such as process improvements, system implementations, or cost-saving initiatives that support efficient service delivery and meet the organization's changing needs. Coordinate tasks, resources, stakeholders, and any other project elements, in addition to managing conflicts between different aspects of a project, making trade-offs between competing requests, and evaluating resources. All other duties and projects as assigned. Qualifications: We recognize not all applicants have every skill or qualification to match a job description exactly. Odyssey values diverse experiences in other industries, and we encourage everyone who meets most required qualifications to apply. While having "desired" qualifications make for a strong candidate, we encourage applicants with alternative experiences to also apply. We are always looking for people who will bring something new to the table! Required: Bachelor's Degree in business or similar discipline preferred. Project Management experience preferred. Experience with Microsoft Office Suite including but not limited to Microsof