Administrative Assistant Community

JOB REQUIREMENTS: Job Title: Administrative Assistant, Community Impact (Union) Status: Full-Time( 40 hours ) Department: Community Impact Grade: 24 Date Prepared: 4/15/2024 FLSA Status: Non-Exempt SUMMARY Provide high quality, accurate administrative support to the Community Impact Division (CID), Director Public Policy, Director Key Initiatives & Portfolios, Key initiative lead staff, and portfolio manager. This position reports to the Vice President, Community Impact. RESPONSIBILITIES Include the following, but are not limited to: ADMINISTRATIVE SUPPORT 95% Community Impact Division Support Lead coordinator for Community Impact Board Committee and Public Policy Board Committee meeting activities including scheduling, meeting notices, set-up, preparation of materials/supplies, member contact, basic memo writing, writing meeting minutes, developing agendas, and follow-up. Schedule all Community Impact staff meetings and support scheduling of cross-department meeting involvement. Manage CID events and CID program meetings calendar. Manage department credit card purchases and monthly reconciliation. Lead community impact data entry into CRM system, including allocation and grant tracking, volunteer roster development and maintenance, and volunteer hours tracking. Serve as back-up administrator for CID grants system (e-CImpact) including managing and creating login information and troubleshooting agency issues in the system. Schedule all agency program partner trainings and learning community opportunities annually for inclusion in the Agency Partnership Agreement. Assist in updating and editing the Partnership Agreement important dates. Administrative support and coordination of the CID Policy and Procedure manual. Support Community Impact members supply needs including, but not limited to, Live United t-shirts, office supplies, and Denim Day supply ordering. Key Initiative and Portfolio Support Assist Key Initiative lead staff and Portfolio Manager with facilitation of external initiatives by providing administrative support, including coordinating meetings, preparing notes, presentations, and communication. Examples of external initiatives include but are not limited to: Key Initiative Advisory Council Meetings, Roundtables, Trainings, and Project Homeless... For full info follow application link. EQUAL OPPORTUNITY EMPLOYER It is the policy of UWGMWC to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, veteran status or military service, or other non-merit factor or other legally protected characteristic. This applies to all recruiting, hiring, placement, training, promotion, compensation, transfers and other employment-related programs and personnel actions. ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/1402D22F60504F79