City of Salinas, CA
Administrative Aide-Limited Term
City of Salinas, CA, Salinas, California, United States, 93911
Salary:
$4,700.00 - $5,998.00 Monthly
Location :
Salinas Permit Center, CA
Job Type:
Full-Time
Job Number:
24-00591
Department:
Community Development
Opening Date:
10/25/2024
Closing Date:
Continuous
The City of Salinas is accepting applications for the classification of Administrative Aide - Limited Term. The current vacancy is within the Community Development Department, this position will support the Housing Division in the implementation of the Rental Registration and Rent Stabilization Ordinances. Limited term, at-will positions are full-time and benefitted; however, appointments are for special programs, they do not provide for attainment of regular status, and they are not to exceed two years.
SPECIAL INSTRUCTIONS:
All applicants must provide required proof of education at the time of application or submit to the Human Resources Department prior to the filing deadline. The City of Salinas will accept copies of degrees or unofficial transcripts with degree conferral date as proof of education. Applicants with foreign degrees or transcripts must provide U.S. degree equivalency by submitting a credential evaluation report. Applications are incomplete without the required documents and will be disqualified. Applicants are responsible for ensuring all documents are received. This recruitment is open until filled and may close at any time.Summary:
To perform paraprofessional technical and administrative work in providing staff assistance to a Division or Program Manager.
Supervision Received and Exercised:Receives direction from Division Manager or other higher-level administrative personnel. Exercises no supervision.Essential Job Functions
1. Handle administrative details in assigned area of responsibility.2. Provide basic research assistance in a variety of municipal administrative areas.3. Maintain contacts with federal, state, and local agencies as necessary to perform assigned duties.4. Prepare relevant reports as necessary including City Council reports.5. Respond to general citizen inquiries and complaints.6. Prepare correspondence, reports, charts, technical calculations and other materials necessary to accomplish Departmental goals.7. Provide information to departments and City employees on assigned program areas.8. Prepare, process, record and monitor routine administrative documents such as bonds, permits, grant deeds and legal notices.9. Assist federal, state or county auditors in auditing of grant-funded projects; prepare data for auditor's review.10. Process payments to contractors for projects.11. Monitor expenditures for compliance with federal, state, and local grant requirements and regulations.12. Maintain audit records for each grant-funded project and prepare monthly, quarterly, or semiannually financial reports and grant claims for reimbursable expenditures.13. Assist in the preparation of the annual departmental operating budget; prepare budget projections as required.14. Audit and analyze departmental operating expenditures for proper classification and conformance with the Council-approved budget; process adjustment when necessary.15. Provide records management for assigned program areas.16. Perform related duties as required.Minimum Qualifications
Knowledge of:Federal, state, and local policies and regulations relating to assigned area of responsibility. Proper English usage, spelling, and punctuation. Principals of organization, standard office practices, record keeping, budgeting, and analysis. Research methods and procedures; statistical mathematics. Operation of standard personal computer word processing and spreadsheet programs.
Ability to:Correctly interpret and apply governmental policy, procedures, and regulations. Prepare concise, comprehensive, and accurate written reports and correspondence. Collect, compile, analyze and interpret statistical data. Establish and maintain effective working relationships with City staff, outside agency personnel, and the general public. Promote the mission, values and standards of an effective public organization. Effectively organize tasks, plan time, and meet deadlines. Learn municipal budgeting and accounting methods and practices.
Education and Experience:An example of the education and experience which most likely demonstrates the knowledge, skills, and abilities required would be any combination equivalent to an Associates degree (60 units) and two (2) years of paraprofessional administrative experience or four (4) years of paraprofessional administrative experience.
Physical Demands and Working Conditions:Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, computer, business machines and related equipment; vision sufficient to read printed materials, visual display terminals; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and reach overhead; physical mobility sufficient to move about the work environment, physical strength to lift up to 20 lbs.; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions.
Business office working environment subject to sitting at a desk or standing at a counter for long periods of time, bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal.
Employee must complete SB 1343 Sexual Harassment Prevention Training within six months of appointment and every two years thereafter.
The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.
Recruitment Contact:Darlenne BirruetaDarlenneg@ci.salinas.ca.us
Veteran's Preference:
A veteran is defined in accordance with California Government Code 18540.4. In order to exercise this preference, the veteran must submit the and provide a copy of the DD-214 form at time of application as proof of military status. Failure to submit the required forms will be deemed a waiver of veteran's preference. Military veterans shall be given preference in initial appointment to City service. Further details can be obtained from the Human Resources Department, at 831-758-7254.
Public Employee Disaster Service Worker:
In accordance with Government Code Section 3100, all City of Salinas employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
Selection Process:
Applicants' qualifications will be evaluated based on the information provided on the employment application. The exam process may consist of an application appraisal, oral interview, assessment center and/or written exam. The City reserves the right to use alternate testing procedures if deemed necessary. CITY COMMUNICATION REGARDING THE SELECTION PROCESS WILL BE VIA E-MAIL. PLEASE ENSURE THAT YOU HAVE ACCESS TO THE E-MAIL ON YOUR APPLICATION.Finalist interview/assessment will be held with the City of Salinas.
Equal Opportunity Employer:
The City of Salinas does not discriminate based on race, color, national origin, ancestry, sex, religion, sexual orientation, age, disability, marital status, political affiliation, or any other non-merit factor. The City of Salinas makes reasonable accommodation for qualified individuals with a disability. Individuals requiring any accommodation in order to participate in the testing process must inform the Human Resources Director in writing no later than the final filing date stated in this job announcement. Requests for accommodation should include an explanation of the type and extent of accommodations needed to participate in the selection process and/or to perform the duties of the job for which they have applied. EEO Utilization Report is available for candidate review upon request.
Salary Steps:
The following applies for Full-Time Regular positions only. Appointments are normally made at the first step. Consideration is given for increase to the second step after successful completion of the probationary period. (Employees appointed at a higher step will be eligible for consideration for the next step after one year, providing they successfully complete a probationary period.)
For a complete listing of benefits, please click to visit the Memorandum of Understanding (MOU) for this position.
$4,700.00 - $5,998.00 Monthly
Location :
Salinas Permit Center, CA
Job Type:
Full-Time
Job Number:
24-00591
Department:
Community Development
Opening Date:
10/25/2024
Closing Date:
Continuous
The City of Salinas is accepting applications for the classification of Administrative Aide - Limited Term. The current vacancy is within the Community Development Department, this position will support the Housing Division in the implementation of the Rental Registration and Rent Stabilization Ordinances. Limited term, at-will positions are full-time and benefitted; however, appointments are for special programs, they do not provide for attainment of regular status, and they are not to exceed two years.
SPECIAL INSTRUCTIONS:
All applicants must provide required proof of education at the time of application or submit to the Human Resources Department prior to the filing deadline. The City of Salinas will accept copies of degrees or unofficial transcripts with degree conferral date as proof of education. Applicants with foreign degrees or transcripts must provide U.S. degree equivalency by submitting a credential evaluation report. Applications are incomplete without the required documents and will be disqualified. Applicants are responsible for ensuring all documents are received. This recruitment is open until filled and may close at any time.Summary:
To perform paraprofessional technical and administrative work in providing staff assistance to a Division or Program Manager.
Supervision Received and Exercised:Receives direction from Division Manager or other higher-level administrative personnel. Exercises no supervision.Essential Job Functions
1. Handle administrative details in assigned area of responsibility.2. Provide basic research assistance in a variety of municipal administrative areas.3. Maintain contacts with federal, state, and local agencies as necessary to perform assigned duties.4. Prepare relevant reports as necessary including City Council reports.5. Respond to general citizen inquiries and complaints.6. Prepare correspondence, reports, charts, technical calculations and other materials necessary to accomplish Departmental goals.7. Provide information to departments and City employees on assigned program areas.8. Prepare, process, record and monitor routine administrative documents such as bonds, permits, grant deeds and legal notices.9. Assist federal, state or county auditors in auditing of grant-funded projects; prepare data for auditor's review.10. Process payments to contractors for projects.11. Monitor expenditures for compliance with federal, state, and local grant requirements and regulations.12. Maintain audit records for each grant-funded project and prepare monthly, quarterly, or semiannually financial reports and grant claims for reimbursable expenditures.13. Assist in the preparation of the annual departmental operating budget; prepare budget projections as required.14. Audit and analyze departmental operating expenditures for proper classification and conformance with the Council-approved budget; process adjustment when necessary.15. Provide records management for assigned program areas.16. Perform related duties as required.Minimum Qualifications
Knowledge of:Federal, state, and local policies and regulations relating to assigned area of responsibility. Proper English usage, spelling, and punctuation. Principals of organization, standard office practices, record keeping, budgeting, and analysis. Research methods and procedures; statistical mathematics. Operation of standard personal computer word processing and spreadsheet programs.
Ability to:Correctly interpret and apply governmental policy, procedures, and regulations. Prepare concise, comprehensive, and accurate written reports and correspondence. Collect, compile, analyze and interpret statistical data. Establish and maintain effective working relationships with City staff, outside agency personnel, and the general public. Promote the mission, values and standards of an effective public organization. Effectively organize tasks, plan time, and meet deadlines. Learn municipal budgeting and accounting methods and practices.
Education and Experience:An example of the education and experience which most likely demonstrates the knowledge, skills, and abilities required would be any combination equivalent to an Associates degree (60 units) and two (2) years of paraprofessional administrative experience or four (4) years of paraprofessional administrative experience.
Physical Demands and Working Conditions:Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, computer, business machines and related equipment; vision sufficient to read printed materials, visual display terminals; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and reach overhead; physical mobility sufficient to move about the work environment, physical strength to lift up to 20 lbs.; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions.
Business office working environment subject to sitting at a desk or standing at a counter for long periods of time, bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal.
Employee must complete SB 1343 Sexual Harassment Prevention Training within six months of appointment and every two years thereafter.
The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.
Recruitment Contact:Darlenne BirruetaDarlenneg@ci.salinas.ca.us
Veteran's Preference:
A veteran is defined in accordance with California Government Code 18540.4. In order to exercise this preference, the veteran must submit the and provide a copy of the DD-214 form at time of application as proof of military status. Failure to submit the required forms will be deemed a waiver of veteran's preference. Military veterans shall be given preference in initial appointment to City service. Further details can be obtained from the Human Resources Department, at 831-758-7254.
Public Employee Disaster Service Worker:
In accordance with Government Code Section 3100, all City of Salinas employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
Selection Process:
Applicants' qualifications will be evaluated based on the information provided on the employment application. The exam process may consist of an application appraisal, oral interview, assessment center and/or written exam. The City reserves the right to use alternate testing procedures if deemed necessary. CITY COMMUNICATION REGARDING THE SELECTION PROCESS WILL BE VIA E-MAIL. PLEASE ENSURE THAT YOU HAVE ACCESS TO THE E-MAIL ON YOUR APPLICATION.Finalist interview/assessment will be held with the City of Salinas.
Equal Opportunity Employer:
The City of Salinas does not discriminate based on race, color, national origin, ancestry, sex, religion, sexual orientation, age, disability, marital status, political affiliation, or any other non-merit factor. The City of Salinas makes reasonable accommodation for qualified individuals with a disability. Individuals requiring any accommodation in order to participate in the testing process must inform the Human Resources Director in writing no later than the final filing date stated in this job announcement. Requests for accommodation should include an explanation of the type and extent of accommodations needed to participate in the selection process and/or to perform the duties of the job for which they have applied. EEO Utilization Report is available for candidate review upon request.
Salary Steps:
The following applies for Full-Time Regular positions only. Appointments are normally made at the first step. Consideration is given for increase to the second step after successful completion of the probationary period. (Employees appointed at a higher step will be eligible for consideration for the next step after one year, providing they successfully complete a probationary period.)
For a complete listing of benefits, please click to visit the Memorandum of Understanding (MOU) for this position.