Sidley Austin
Legal Secretary Trainee
Sidley Austin, Chicago, Illinois, United States, 60290
Legal Secretary Trainee
Recruiting Location
US-IL-Chicago
Department
Secretarial Services
Summary
A Legal Secretary Trainee works closely with supervisor and experienced Legal Secretaries for training and development opportunities to grow in understanding and ability to perform various clerical and administrative tasks for attorneys in a law firm environment. Position coordinates and follows effective office procedures and efficient work flows, establishes and maintains harmonious working relationships with both internal and external clients while adhering to firm policies and procedures.Duties and Responsibilities
Type, format, edit and finalize documents including correspondence, charts, motions, briefs, pleadings, exhibits, contracts, memoranda, etc. using MS Office applications
Proofread all work to ensure proper formatting, spelling and grammarInput, edit and finalize attorney daily time through InTapp billing system; ensure accuracy of input and required hours entered dailyPrepare and submit expenses and invoices for payment; submit check requests as neededCoordinate travel arrangements including air, hotel and car service for attorneys; maintain travel expensesReceive, screen and transmit telephone calls, conference calls and messages to attorneys, clients and staffProcess incoming and outgoing mail and deliveries; distribute promptly upon receiptCoordinate conferences, meetings, and appointments for attorneys and clients including conference room scheduling and cateringEstablishes and maintains paper and electronic files in compliance with current Firm policiesCollaborate with departments across the Firm in order to complete required tasks within the role by using appropriate resourcesPerform a variety of clerical and administrative functions including expense reports, photocopying, printing, binder assembly, transcribing and revising digital audio, etc.Operates office equipment including PCs, printers, phones, copiers, scanners and facsimilesCover other desk assignments when needed and offers assistance to others on the team in order to meet Firm and client needsPerform other duties as assigned
Qualifications
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).Education and/or Experience:High school graduate or equivalency; some college preferredProficiency in Microsoft Office applications with high aptitude for learning new software and systemsProfessional services industry experience a plusAbility to accurately type 50 words per minuteTech savvy - likes to learn and work with technologyOther Skills and Abilities:The following is also required of the successful candidate:Superior written and verbal communication skillsStrong attention to detailExcellent organizational and time management skillsSelf-starter who takes initiative; shows ownership and commitment to the positionAbility to work independently and within a team environmentAbility to preserve confidentiality and exercise discretionAbility to work under pressure; manage multiple projects with competing deadlines and prioritiesAbility to develop proficiency in legal and administrative applications that support Firm operations and client workEager and willing to learn new skillsReliable with strong work ethicProfessional appearance and ability to speak comfortably and professionally with attorneys, staff, clients and vendorsExcellent customer serviceSidley Austin LLP is an Equal Opportunity Employer
Recruiting Location
US-IL-Chicago
Department
Secretarial Services
Summary
A Legal Secretary Trainee works closely with supervisor and experienced Legal Secretaries for training and development opportunities to grow in understanding and ability to perform various clerical and administrative tasks for attorneys in a law firm environment. Position coordinates and follows effective office procedures and efficient work flows, establishes and maintains harmonious working relationships with both internal and external clients while adhering to firm policies and procedures.Duties and Responsibilities
Type, format, edit and finalize documents including correspondence, charts, motions, briefs, pleadings, exhibits, contracts, memoranda, etc. using MS Office applications
Proofread all work to ensure proper formatting, spelling and grammarInput, edit and finalize attorney daily time through InTapp billing system; ensure accuracy of input and required hours entered dailyPrepare and submit expenses and invoices for payment; submit check requests as neededCoordinate travel arrangements including air, hotel and car service for attorneys; maintain travel expensesReceive, screen and transmit telephone calls, conference calls and messages to attorneys, clients and staffProcess incoming and outgoing mail and deliveries; distribute promptly upon receiptCoordinate conferences, meetings, and appointments for attorneys and clients including conference room scheduling and cateringEstablishes and maintains paper and electronic files in compliance with current Firm policiesCollaborate with departments across the Firm in order to complete required tasks within the role by using appropriate resourcesPerform a variety of clerical and administrative functions including expense reports, photocopying, printing, binder assembly, transcribing and revising digital audio, etc.Operates office equipment including PCs, printers, phones, copiers, scanners and facsimilesCover other desk assignments when needed and offers assistance to others on the team in order to meet Firm and client needsPerform other duties as assigned
Qualifications
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).Education and/or Experience:High school graduate or equivalency; some college preferredProficiency in Microsoft Office applications with high aptitude for learning new software and systemsProfessional services industry experience a plusAbility to accurately type 50 words per minuteTech savvy - likes to learn and work with technologyOther Skills and Abilities:The following is also required of the successful candidate:Superior written and verbal communication skillsStrong attention to detailExcellent organizational and time management skillsSelf-starter who takes initiative; shows ownership and commitment to the positionAbility to work independently and within a team environmentAbility to preserve confidentiality and exercise discretionAbility to work under pressure; manage multiple projects with competing deadlines and prioritiesAbility to develop proficiency in legal and administrative applications that support Firm operations and client workEager and willing to learn new skillsReliable with strong work ethicProfessional appearance and ability to speak comfortably and professionally with attorneys, staff, clients and vendorsExcellent customer serviceSidley Austin LLP is an Equal Opportunity Employer