Administrative Associate, College of Education

This job was posted by : For more information, please see: Administrative Associate, College of Education Education Administration Great Minds Think Illinois The College of Education's mission extends far beyond the classroom: we aim to impact people's lives locally, nationally, and globally. Our world-class faculty and students lead scholarship on critical issues in education and are committed to innovation and discovery. As a top-ranked institution, we develop and apply new pedagogies and practices that improve understanding-supporting traditional, blended, and online learning. The Education at Illinois community shares the ideals of respect for diverse ideas and social identities; dedication to community engagement; and the responsibility to make scholarship accessible and inclusive for all. The University of Illinois at Urbana-Champaign is a land-grant, AAU, high research activity institution. The University provides strong support for research and opportunities for collaboration with leaders across campus and in the field. Job Summary As a member of the Dean's Office team reporting to the Assistant to the Dean, the Administrative Associate (Business/Administrative Associate) will provide administrative support to three Executive Leadership Officer (ELO) positions: Associate Dean for Faculty Affairs; Associate Dean for Research; and Visiting Executive Director of Centers and Strategic Initiatives. Duties & Responsibilities ADMINISTRATIVE SUPPORT: All Executive Leadership Officer (ELO) Positions Represent the Executive Leadership Officer(s) to internal and external constituencies. Manage calendar, travel arrangements, and travel/expense reimbursements. Apprise the ELOs of upcoming meetings, deadlines, and tasks. Coordinate meetings, conferences, appointments, and visitors on behalf of the ELOs, finalize and distribute meeting agendas and supporting documentation. Provide research and analysis to prepare briefing and/or meeting materials for the ELOs. Assist with planning and execution of assigned projects, including workflow, correspondence, and task execution. Assist Executive Officer(s) by coordinating and facilitating the implementation of unit initiatives, strategic plans, and document standard operating procedures. Practice active listening to extract relevant information from conversations, arrange the information efficiently, and take appropriate action. Review meeting notes and other documents to determine appropriate follow-up items. Serve as a liaison for all units led by/reporting to the ELOs. Assist with annual non-recurring budget preparation and oversee expenditures for ELOs. Maintain PCard and TCard and submit subsequent reconciliation of expenditures. Update and manage content/organization of the website as it relates to each ELO's portfolio, with an eye for the continuous assessment and improvement of the website. STRATEGIC AND COMMITTEE SUPPORT Specific Associate Dean for Faculty Affairs Collaborate with Dean's Fellow(s) and other Dean appointees. Assist with planning and coordination of events and lectures, provide programmatic support, and acclimate newly appointed fellows to college level operational processes. Provide support to the college Diversity, Equity, and Multicultural Education (DEME) committee. Specific to Associate Dean for Research Coordinate and assist with RNUA process; including but not limited to, conflict-of-interest, research space allocations, and onsite background checks. Provide support for the College of Education Research Committee, including scheduling meetings and taking minutes. Provide support to the Research Committee and the Office of Research in the administration of research applications and awards, including communicating wit applicants, sharing information, and maintaining a record of award recipients. Provide support to the College Space Committee, including scheduling meetings and taking minutes. Provide support for workshops and seminars in collaboration with other Office of Research/Bureau of Educational Research (BER) and college team members. Provide support to the Office of Research/BER staff meetings (scheduling, attending, minutes). Specific to Visiting Executive Director for Centers & Strategic Initiatives (C&SI) Coordinate collaborative meetings across units within C&SI. Maintain shared calendar for C&SI events and communicate major events out to college and public, as needed. DEAN'S OFFICE SUPPORT Serve as backup for other Dean's Office team members, as needed. Minimum Qualifications Bachelor's degree in business administration, management, or a field related to the position. Two (2)