Williamson County, TX
CO Administrative Specialist
Williamson County, TX, Georgetown, Texas, United States, 78628
Salary:
$17.22 Hourly
Location :
Georgetown: 306 W 4th Street, TX
Job Type:
Full-Time
Job Number:
14.02825
Department:
Sheriffs Office
Division:
Corrections
Opening Date:
10/14/2024
Closing Date:
12/13/2024 11:59 PM Central
FLSA:
Non-Exempt
JOB SUMMARY
Reporting directly to an assigned Manager, Coordinator, Lieutenant, or Sergeant, responsible for providing administrative support to an assigned division. Level I of II in Corrections Office Administrative Specialists.
EXAMPLES OF WORK PERFORMED
Provides coverage at a reception desk to assist visitors and callersEnsures comprehensive filing systems are maintained and up to dateRetrieves, sorts, and distributes incoming mail and fax documentsCreates and maintains various reports, forms, worksheets, and informational materialsEnters and verifies data within applicable databases and systemsPerforms special duties as assignedMail Room Assignment
Receives, sorts, and distributes mails collected from Post OfficeUpdates incoming and outgoing mail in Odyssey systemsProvides mailing supplies to inmates and department as neededMonitors messages, photos, and postal messages from SmartJail systemBond Services Assignment
Processes cash bonds and surety fee deposits and routes them to bank and other Williamson County officesTracks all incoming money, bond logs, court records and documents provided by bondsmenScans and emails notice of appearances to courts and issues bond fees refunds as necessaryLogistics Assignment
Orders uniforms, equipment and supplies for corrections officers and law enforcement as neededPerforms inventory duties of supplies and uniforms and assists with annual budget planningReceives and monitors all incoming shipments and distribution and issues supplies to personnelORGANIZATION RELATIONSHIPS
Reports directly to - Sheriff's Office Manager, Lieutenant, Sergeant, or CoordinatorDirect Reports - NoPHYSICAL DEMANDS
Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carryingPosition may involve working day and/or overnight shiftsENVIRONMENTAL FACTORS
Work is primarily indoors in an air-conditioned environmentContact with persons accused or convicted of crimesContact with law enforcement officials and publicIRREGULAR HOURS
Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be requiredMay be deemed essential personnel in the event of an emergencyThe above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
MINIMUM QUALIFICATIONS
High School diploma or equivalentOne (1) year of clerical experience in a professional office environmentBond Services assignment: Working knowledge of financial applicationsLICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment
Valid driver's licenseBond Services Assignment: Criminal Justice Information Systems (CJIS) User CertificationPREFERRED QUALIFICATIONS
Mail Room/Bond Services Assignments: One (1) year of directly related experience to assignmentLogistics Assignment: Two (2) years of logistical/supply experience in a similar environment (law enforcement, corrections, military)Bilingual (Spanish)EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
Criminal background check: YesMotor Vehicle Record check: YesDrug screening: YesPhysical exam: NoPsychological exam: NoAdditional: N/A
SUPPLEMENTAL INFORMATION
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.
To review our benefit options and associated costs, click here to visit our interactive benefits cost estimator.
The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.
01
Do you have a high school diploma, or equivalent?
YesNo
02
Do you have one (1) year of clerical experience?
YesNo
03
Do you possess or have the ability to obtain a valid Texas Driver's License within 30 days of hire?
YesNo
Required Question
$17.22 Hourly
Location :
Georgetown: 306 W 4th Street, TX
Job Type:
Full-Time
Job Number:
14.02825
Department:
Sheriffs Office
Division:
Corrections
Opening Date:
10/14/2024
Closing Date:
12/13/2024 11:59 PM Central
FLSA:
Non-Exempt
JOB SUMMARY
Reporting directly to an assigned Manager, Coordinator, Lieutenant, or Sergeant, responsible for providing administrative support to an assigned division. Level I of II in Corrections Office Administrative Specialists.
EXAMPLES OF WORK PERFORMED
Provides coverage at a reception desk to assist visitors and callersEnsures comprehensive filing systems are maintained and up to dateRetrieves, sorts, and distributes incoming mail and fax documentsCreates and maintains various reports, forms, worksheets, and informational materialsEnters and verifies data within applicable databases and systemsPerforms special duties as assignedMail Room Assignment
Receives, sorts, and distributes mails collected from Post OfficeUpdates incoming and outgoing mail in Odyssey systemsProvides mailing supplies to inmates and department as neededMonitors messages, photos, and postal messages from SmartJail systemBond Services Assignment
Processes cash bonds and surety fee deposits and routes them to bank and other Williamson County officesTracks all incoming money, bond logs, court records and documents provided by bondsmenScans and emails notice of appearances to courts and issues bond fees refunds as necessaryLogistics Assignment
Orders uniforms, equipment and supplies for corrections officers and law enforcement as neededPerforms inventory duties of supplies and uniforms and assists with annual budget planningReceives and monitors all incoming shipments and distribution and issues supplies to personnelORGANIZATION RELATIONSHIPS
Reports directly to - Sheriff's Office Manager, Lieutenant, Sergeant, or CoordinatorDirect Reports - NoPHYSICAL DEMANDS
Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carryingPosition may involve working day and/or overnight shiftsENVIRONMENTAL FACTORS
Work is primarily indoors in an air-conditioned environmentContact with persons accused or convicted of crimesContact with law enforcement officials and publicIRREGULAR HOURS
Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be requiredMay be deemed essential personnel in the event of an emergencyThe above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
MINIMUM QUALIFICATIONS
High School diploma or equivalentOne (1) year of clerical experience in a professional office environmentBond Services assignment: Working knowledge of financial applicationsLICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment
Valid driver's licenseBond Services Assignment: Criminal Justice Information Systems (CJIS) User CertificationPREFERRED QUALIFICATIONS
Mail Room/Bond Services Assignments: One (1) year of directly related experience to assignmentLogistics Assignment: Two (2) years of logistical/supply experience in a similar environment (law enforcement, corrections, military)Bilingual (Spanish)EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
Criminal background check: YesMotor Vehicle Record check: YesDrug screening: YesPhysical exam: NoPsychological exam: NoAdditional: N/A
SUPPLEMENTAL INFORMATION
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.
To review our benefit options and associated costs, click here to visit our interactive benefits cost estimator.
The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.
01
Do you have a high school diploma, or equivalent?
YesNo
02
Do you have one (1) year of clerical experience?
YesNo
03
Do you possess or have the ability to obtain a valid Texas Driver's License within 30 days of hire?
YesNo
Required Question