San Bernardino Community College
Substitute Administrative Clerk
San Bernardino Community College, San Bernardino, California, United States, 92409
Salary:
$21.50 Hourly
Location :
Various Locations - San Bernardino County, CA
Job Type:
Substitute
Job Number:
007242024
Department:
Various Departments
Opening Date:
07/01/2023
Closing Date:
Continuous
Work Days/Year:
Varies
Job Description
San Bernardino Community College District accepts applications for part-time, hourly substitute positions for our two college campuses (San Bernardino Valley College and Crafton Hills College) on a continuous basis. However, this does not imply the department is actively recruiting for this position. If there is an interest and/or need within the specific department, applicants who meet the minimum requirements will be contacted by respective department managers. Applications submitted will remain active for up to one (1) year.
This posting is to establish a pool of qualified applicants positions as Substitute Administrative Clerk.
SUMMARY DESCRIPTIONPerforms a variety of office support, and clerical duties of a general nature in support of the assigned area.
SUPERVISION RECEIVED AND EXERCISEDReceives general direction from appropriate supervisor; checks with supervisor regarding non-routine assignments. May provide technical and functional direction to assigned student workers.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.Serves as receptionist for assigned area; answers phones; provides material and information in response to requests for information related to assigned area of responsibility; conveys telephone messages; refers callers to appropriate staff for further assistance as needed.Assists in preparing program materials; receives, sorts, and delivers materials. Verifies and reviews materials, applications, records, files, and reports for completeness.Types, word processes, and proofreads a variety of documents and forms, including general correspondence, agendas, reports, and memoranda from rough draft, recordings, or verbal instruction; disseminates information as appropriate.Creates and maintains accurate and current files and records for assigned areas; monitors various logs, accounts, and files for current and accurate information; verifies accuracy of information, researching discrepancies and recording information; organizes and maintains filing systems.Receives, sorts, and distributes incoming and outgoing correspondence within area of responsibility.Presents Provides program information to students, and faculty, staff, and the public; assists in preparing program materials; receives, sorts, and delivers materials.Maintains office supplies and inventories; orders, receives, and maintains office supplies and equipment; may provide data for requisitions, purchase orders, and work order forms.Maintains calendar of activities, meetings, and various events for assigned area staff; schedules appointments; reserves facilities for specific uses.Assists supervisor with scheduling and preparing for a variety of meetings; prepares and distributes agendas; transcribes minutes as assigned; disseminates information as appropriate.Enters, updates, corrects, and extracts information; maintains and generates reports as needed.Performs other duties related to the primary job duties.
Qualifications
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
CORE COMPETENCIES:Analyzing and Interpreting DataApply sorting, coding and categorizing rulesAnalyze dataRead reportsDraw meaning and conclusions from quantitative and/or qualitative dataCustomer FocusAttending to the needs and expectations of customerSeeks information about the immediate and longer term needs of the customerAnticipates what the customer may want or expect in a product or serviceWorks across organizational boundaries to meet customer needs **Reading ComprehensionUnderstanding and using written informationKnows the meaning of printed words; comprehend the literal meaning of textMake interpretations, applications, deductions, inferences, extrapolations from written information **Professional and Technical ExpertiseApplying technical subject matter to the job **Knows the rudimentary concepts of performing the essential technical operationsCritical Thinking
Analytically and logically evaluates information to resolve problemsFollow guide, SOP or other step by step procedures for locating the source of a problem and fixing itMay detect ambiguous, incomplete, or conflicting information or instructions**Attention to DetailFocusing on the details of work contentShows care and thoroughness in adhering to process and procedures that assure qualityApplies knowledge and skill in recognizing and evaluating details of work**Applies skilled final touches on productsUsing TechnologyWorking with electronic hardware and software applicationsUsing basic features and functions of software and hardwareExperiments and finds novel uses for standard features and functions **Adds, improves, modifies, or develops features and functionality**Team Work/Involving OthersCollaborating with others to achieve shared goalsEngages others for suggestions and ideasWritingCommunicating effectively in writingUsing correct writing mechanics including spelling, vocabulary, grammar, syntax, punctuation, capitalization, sentence structureLogically orders and structures ideas and progression of thoughtAdaptabilityResponding positively to change and modifying behavior as the situation requires**Accept and adjust to changes and the unfamiliarInnovationImagining and devising new and better ways of doing things**Fix what is broken; find solutions and fixes with resources at handFinds new approaches to performing familiar tasksCreate and invent new ideas; envision the unexpected, unexplored, untried**ListeningComprehend and verbal instructions and orally presented informationRecalls or retrieves key points in a conversationListen actively by rephrasing others' input cogently and accurately**Valuing DiversityShows acceptance of individual differencesWelcomes input and inclusion of others who may be different from oneselfShows understanding and empathy for the challenges of groups seeking inclusion or dealing with perceived discrimination**Lead, Advanced or Senior Level Positions
Education and Experience Guidelines
-
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training
:Equivalent to the completion of high school.
Experience
:One (1) year of responsible clerical experience.
Desired Education/Experience:Experience involving public contact and use of computer and office applications.Physical Demands and Working Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment
:
Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.
Physical
:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision
:
See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.
Hearing
:
Hear in the normal audio range with or without correction.Employment Requirements
The person selected for hire will be required to complete the following pre-employment requirements:
Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)Tuberculosis (TB) risk assessmentOther pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).
Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's
This position is not eligible for full-time benefits.
01
Please select the work location preference below (Please note, that the selection below may not be guaranteed):
Crafton Hills CollegeSan Bernardino Valley CollegeDistrict Office
02
Do you possess at least a high school diploma or the equivalent?
YesNo
03
Do you have one (1) year of responsible clerical experience?
YesNo
04
Select the career website you used to find this employment opportunity:
Sbccd.eduIndeed.comHigherEdJobs.comEdJoin.orgCCCregistry.orgOther
05
I hereby understand and declare that the statements on this supplemental questionnaire are true and complete to the best of my knowledge. As applicable, I hereby authorize the District and/or designees to contact the references listed to verify the information I have supplied. I hereby release from liability all persons and organizations furnishing such information. I understand that the District reserves the right to validate information received on the supplemental questionnaire and that I will be subject to disqualification and/or termination if any statement in this supplemental questionnaire is found to be untrue or determined to be misleading.
YesNo
Required Question
$21.50 Hourly
Location :
Various Locations - San Bernardino County, CA
Job Type:
Substitute
Job Number:
007242024
Department:
Various Departments
Opening Date:
07/01/2023
Closing Date:
Continuous
Work Days/Year:
Varies
Job Description
San Bernardino Community College District accepts applications for part-time, hourly substitute positions for our two college campuses (San Bernardino Valley College and Crafton Hills College) on a continuous basis. However, this does not imply the department is actively recruiting for this position. If there is an interest and/or need within the specific department, applicants who meet the minimum requirements will be contacted by respective department managers. Applications submitted will remain active for up to one (1) year.
This posting is to establish a pool of qualified applicants positions as Substitute Administrative Clerk.
SUMMARY DESCRIPTIONPerforms a variety of office support, and clerical duties of a general nature in support of the assigned area.
SUPERVISION RECEIVED AND EXERCISEDReceives general direction from appropriate supervisor; checks with supervisor regarding non-routine assignments. May provide technical and functional direction to assigned student workers.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.Serves as receptionist for assigned area; answers phones; provides material and information in response to requests for information related to assigned area of responsibility; conveys telephone messages; refers callers to appropriate staff for further assistance as needed.Assists in preparing program materials; receives, sorts, and delivers materials. Verifies and reviews materials, applications, records, files, and reports for completeness.Types, word processes, and proofreads a variety of documents and forms, including general correspondence, agendas, reports, and memoranda from rough draft, recordings, or verbal instruction; disseminates information as appropriate.Creates and maintains accurate and current files and records for assigned areas; monitors various logs, accounts, and files for current and accurate information; verifies accuracy of information, researching discrepancies and recording information; organizes and maintains filing systems.Receives, sorts, and distributes incoming and outgoing correspondence within area of responsibility.Presents Provides program information to students, and faculty, staff, and the public; assists in preparing program materials; receives, sorts, and delivers materials.Maintains office supplies and inventories; orders, receives, and maintains office supplies and equipment; may provide data for requisitions, purchase orders, and work order forms.Maintains calendar of activities, meetings, and various events for assigned area staff; schedules appointments; reserves facilities for specific uses.Assists supervisor with scheduling and preparing for a variety of meetings; prepares and distributes agendas; transcribes minutes as assigned; disseminates information as appropriate.Enters, updates, corrects, and extracts information; maintains and generates reports as needed.Performs other duties related to the primary job duties.
Qualifications
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
CORE COMPETENCIES:Analyzing and Interpreting DataApply sorting, coding and categorizing rulesAnalyze dataRead reportsDraw meaning and conclusions from quantitative and/or qualitative dataCustomer FocusAttending to the needs and expectations of customerSeeks information about the immediate and longer term needs of the customerAnticipates what the customer may want or expect in a product or serviceWorks across organizational boundaries to meet customer needs **Reading ComprehensionUnderstanding and using written informationKnows the meaning of printed words; comprehend the literal meaning of textMake interpretations, applications, deductions, inferences, extrapolations from written information **Professional and Technical ExpertiseApplying technical subject matter to the job **Knows the rudimentary concepts of performing the essential technical operationsCritical Thinking
Analytically and logically evaluates information to resolve problemsFollow guide, SOP or other step by step procedures for locating the source of a problem and fixing itMay detect ambiguous, incomplete, or conflicting information or instructions**Attention to DetailFocusing on the details of work contentShows care and thoroughness in adhering to process and procedures that assure qualityApplies knowledge and skill in recognizing and evaluating details of work**Applies skilled final touches on productsUsing TechnologyWorking with electronic hardware and software applicationsUsing basic features and functions of software and hardwareExperiments and finds novel uses for standard features and functions **Adds, improves, modifies, or develops features and functionality**Team Work/Involving OthersCollaborating with others to achieve shared goalsEngages others for suggestions and ideasWritingCommunicating effectively in writingUsing correct writing mechanics including spelling, vocabulary, grammar, syntax, punctuation, capitalization, sentence structureLogically orders and structures ideas and progression of thoughtAdaptabilityResponding positively to change and modifying behavior as the situation requires**Accept and adjust to changes and the unfamiliarInnovationImagining and devising new and better ways of doing things**Fix what is broken; find solutions and fixes with resources at handFinds new approaches to performing familiar tasksCreate and invent new ideas; envision the unexpected, unexplored, untried**ListeningComprehend and verbal instructions and orally presented informationRecalls or retrieves key points in a conversationListen actively by rephrasing others' input cogently and accurately**Valuing DiversityShows acceptance of individual differencesWelcomes input and inclusion of others who may be different from oneselfShows understanding and empathy for the challenges of groups seeking inclusion or dealing with perceived discrimination**Lead, Advanced or Senior Level Positions
Education and Experience Guidelines
-
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training
:Equivalent to the completion of high school.
Experience
:One (1) year of responsible clerical experience.
Desired Education/Experience:Experience involving public contact and use of computer and office applications.Physical Demands and Working Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment
:
Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.
Physical
:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision
:
See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.
Hearing
:
Hear in the normal audio range with or without correction.Employment Requirements
The person selected for hire will be required to complete the following pre-employment requirements:
Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)Tuberculosis (TB) risk assessmentOther pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).
Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's
This position is not eligible for full-time benefits.
01
Please select the work location preference below (Please note, that the selection below may not be guaranteed):
Crafton Hills CollegeSan Bernardino Valley CollegeDistrict Office
02
Do you possess at least a high school diploma or the equivalent?
YesNo
03
Do you have one (1) year of responsible clerical experience?
YesNo
04
Select the career website you used to find this employment opportunity:
Sbccd.eduIndeed.comHigherEdJobs.comEdJoin.orgCCCregistry.orgOther
05
I hereby understand and declare that the statements on this supplemental questionnaire are true and complete to the best of my knowledge. As applicable, I hereby authorize the District and/or designees to contact the references listed to verify the information I have supplied. I hereby release from liability all persons and organizations furnishing such information. I understand that the District reserves the right to validate information received on the supplemental questionnaire and that I will be subject to disqualification and/or termination if any statement in this supplemental questionnaire is found to be untrue or determined to be misleading.
YesNo
Required Question