Golden Gate Bridge, Highway & Transportation District
Senior Engineering Contracts Assistant
Golden Gate Bridge, Highway & Transportation District, San Francisco, California, United States, 94199
Position SummaryUnder general direction of the Director of Engineering Contracts, performs technical work related to preparation of contract documents, requests for proposals and formal bids, and administration of professional services agreements and construction contracts. May act as a liaison between District staff and professional consulting engineering firms or construction contractors. May serve as a contract administrative assistant to project engineers on design and construction projects. Maintains detailed and accurate records of contract compensation invoices, progress payments, status and schedules. Communicates with other District departments regarding engineering contracts. Performs related work as required.Applicants must apply online and submit the following documents at the time of application:1. GGBHTD Online Employment Application
2. Resume (Scan and attach as PDF to your online application)
3.
Applicants who do not possess the required bachelor's degree stated below should attach a written statement supporting qualifying experience (Scan and attach as PDF to your online application)
Application Review Dates:1st Review Date:
October 25
, 2024 (Friday)2nd Review Date:
November 8
, 2024 (Friday)Essential Responsibilities
Assists in preparation of requests for proposals and formal bids, professional services agreements, and construction contract documentsAssists with the preparation of contract amendments and contract change ordersPerforms invoice reviews and confirms invoices comply with contract requirementsReviews contractors' certified payrolls for compliance with contract requirements; performs labor and Small Business Enterprise / Disadvantaged Business Enterprise (SBE/DBE) compliance duties, such as, but not limited to, verifying certified payrolls with inspection daily diaries, performing contractor and sub-contractor employee interviews, verifying on-site postings of Federal and State required notices, keeping current records of Federal and State Wage Determination changesAssists with the review of extra work bills from contractorsAssists with maintaining Engineering Department budgeting and accounting recordsTypes correspondence, reports, forms and specialized documents related to the engineering contractsResearches information on the Internet and in the electronic and hard copy files for government rules, regulations and codes, historical information and certified documentsComposes contract correspondenceAssists with compiling Daily Diaries, matching them to their respective Extra Work Bills and entering the information onto a spreadsheetPrepares spreadsheets and reports for project status, summary of submitted invoices, requests for anticipated budget increases, etc.Establishes and maintains effective working relationships with District employees, customers, vendors and all others contacted during the course of work using principles of excellent customer servicePerforms additional related duties as assignedRegular and reliable performance and attendance is required
Minimum QualificationsEducation and/or Experience:A combination of college level training and position related experience equivalent to:A Bachelor of Science degree in Business Accounting or Construction Management. Additional public works contract administration experience may be substituted for education and training on a year-for-year basisFive years office contract and administration duties with an engineering or construction related company; experience in verifying invoices in varied forms; working experience in technical and legal document editingFive years of recent administrative experience requiring the use of initiative and independent judgmentDemonstrated proficiency in using advanced word processing and basic spreadsheet functionsPhysical Requirement:Mobility to work in a typical office setting. Vision to read printed materials and a computer screen. Hearing and speech to communicate in person and over the telephone. Routine use of computer, telephone and other office equipment. Ability to travel to District facilities.Required Knowledge, Skills and AbilitiesWorking knowledge of:Engineering office and construction contract administration principles, practices, and terminologyOffice practices and procedures, including record keeping, report preparation, filing methods, and the operation of common office equipmentApplicable federal, state and District laws, codes, regulations and policies related to public works contractsAbility to:Maintain confidentiality and appropriately protect information and documentsWork effectively as a team memberMaintain records, compile reports and make accurate mathematical calculationsPrepare and maintain detailed and accurate records and reportsEstablish and maintain effective working relationships with District and contractors' staff, consulting engineersStay organized, to set priorities and to meet critical deadlinesUse initiative and exercise sound judgment within established guidelinesRapidly learn the policies and procedures related to the work, including District standard conditions and special provisions for construction contractsUse personal/network computers and current softwareFollow the safety and health rules and safe working practices applicable to the job
2. Resume (Scan and attach as PDF to your online application)
3.
Applicants who do not possess the required bachelor's degree stated below should attach a written statement supporting qualifying experience (Scan and attach as PDF to your online application)
Application Review Dates:1st Review Date:
October 25
, 2024 (Friday)2nd Review Date:
November 8
, 2024 (Friday)Essential Responsibilities
Assists in preparation of requests for proposals and formal bids, professional services agreements, and construction contract documentsAssists with the preparation of contract amendments and contract change ordersPerforms invoice reviews and confirms invoices comply with contract requirementsReviews contractors' certified payrolls for compliance with contract requirements; performs labor and Small Business Enterprise / Disadvantaged Business Enterprise (SBE/DBE) compliance duties, such as, but not limited to, verifying certified payrolls with inspection daily diaries, performing contractor and sub-contractor employee interviews, verifying on-site postings of Federal and State required notices, keeping current records of Federal and State Wage Determination changesAssists with the review of extra work bills from contractorsAssists with maintaining Engineering Department budgeting and accounting recordsTypes correspondence, reports, forms and specialized documents related to the engineering contractsResearches information on the Internet and in the electronic and hard copy files for government rules, regulations and codes, historical information and certified documentsComposes contract correspondenceAssists with compiling Daily Diaries, matching them to their respective Extra Work Bills and entering the information onto a spreadsheetPrepares spreadsheets and reports for project status, summary of submitted invoices, requests for anticipated budget increases, etc.Establishes and maintains effective working relationships with District employees, customers, vendors and all others contacted during the course of work using principles of excellent customer servicePerforms additional related duties as assignedRegular and reliable performance and attendance is required
Minimum QualificationsEducation and/or Experience:A combination of college level training and position related experience equivalent to:A Bachelor of Science degree in Business Accounting or Construction Management. Additional public works contract administration experience may be substituted for education and training on a year-for-year basisFive years office contract and administration duties with an engineering or construction related company; experience in verifying invoices in varied forms; working experience in technical and legal document editingFive years of recent administrative experience requiring the use of initiative and independent judgmentDemonstrated proficiency in using advanced word processing and basic spreadsheet functionsPhysical Requirement:Mobility to work in a typical office setting. Vision to read printed materials and a computer screen. Hearing and speech to communicate in person and over the telephone. Routine use of computer, telephone and other office equipment. Ability to travel to District facilities.Required Knowledge, Skills and AbilitiesWorking knowledge of:Engineering office and construction contract administration principles, practices, and terminologyOffice practices and procedures, including record keeping, report preparation, filing methods, and the operation of common office equipmentApplicable federal, state and District laws, codes, regulations and policies related to public works contractsAbility to:Maintain confidentiality and appropriately protect information and documentsWork effectively as a team memberMaintain records, compile reports and make accurate mathematical calculationsPrepare and maintain detailed and accurate records and reportsEstablish and maintain effective working relationships with District and contractors' staff, consulting engineersStay organized, to set priorities and to meet critical deadlinesUse initiative and exercise sound judgment within established guidelinesRapidly learn the policies and procedures related to the work, including District standard conditions and special provisions for construction contractsUse personal/network computers and current softwareFollow the safety and health rules and safe working practices applicable to the job