University of New Haven
Administrative Assistant - School of Health Sciences
University of New Haven, West Haven, Connecticut, us, 06516
Who we are:
The University of New Haven, founded on the Yale campus in 1920, is a private, coeducational university that has been recognized by The Princeton Review and U.S. News & World Report for academic excellence. Located between New York City and Boston in the shoreline city of West Haven, the University is a diverse and vibrant community of nearly 10,000 students from across the globe. Within its five colleges, students immerse themselves in a transformative, career-focused education across the liberal arts and sciences, fine arts, business, engineering, public safety and public service. More than 100 academic programs are offered, all grounded in a long-standing commitment to collaborative, interdisciplinary, project-based learning.
You will:
POSITION SUMMARY:
Provides administrative support to the School of Health Sciences Dean's office including the Department of Population Health and Leadership, Rehabilitation Sciences & Wellness, & Allied Health
SUPERVISION RECEIVED:
SHS Director of Operations
SUPERVISION EXERCISED:
Potential supervision of graduate assistants and undergraduate student assistants.
CORE DUTIES:Interacts with students, faculty, staff, and the public in a professional manner for the SHS Dean's Office; via phone, email or in person, providing appropriate guidance, advice, and information, and/or routing individuals for further assistance as necessary.Coordinates & schedules events, meetings, and workshops.Assists in workflow of faculty load and compensation documents.Assists in adjunct contracts, managing advisor/advisee roles and supporting the Associate Dean.Assists in workflow for curriculum change documents.Assists in managing vendor and PSA contracts, articulations, and other MOUs pertinent to academic affairs.Assists in the coordination of recruiting activities for academic deans and directors as faculty searches arise.Assists in P-card reconciliations, budget requisitions, paying invoices and other operating budget oversight.Manages office documents including archives, website, paper and electronic files.Maintains inventory and orders supplies, subscriptions and other operating materials for the SHS Dean's Office.Reviews and answers routine correspondence when requested.Assists the Office of the SHS Dean on special projects as needed.Assists in workflow oversight for academic programs as assigned.You need:
Bachelor's degree preferred but not required. In lieu of degree, at least 5 years of administrative assistant experience.Minimum 3 years' experience supporting senior level leadership or team.Excellent computer skills, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), as well as Zoom.Strong verbal and written communication skills, including editing, and proofreading skillsExcellent time management, detail orientation, and organizational skillsDemonstrated ability to plan and prioritize in a complex and dynamic environment, and to solve problems within the context of the priorities and goals of the department.Ability to work under pressure of heavy workload during peak timesCustomer service orientation and interpersonal skills that display a positive demeanor.Ability to deal with confidential information and issues with integrity and trustworthiness.What's In It for You:
Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant ProgramCommitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunitiesEmployee Discounts on products, services and educational opportunitiesWork/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year's); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable
*The University of New Haven is not a qualifying E-Verify employer and its use of E-Verify is limited to specific government projects. For that reason, candidates with STEP OPT authorization cannot be considered for employment.
The University of New Haven, founded on the Yale campus in 1920, is a private, coeducational university that has been recognized by The Princeton Review and U.S. News & World Report for academic excellence. Located between New York City and Boston in the shoreline city of West Haven, the University is a diverse and vibrant community of nearly 10,000 students from across the globe. Within its five colleges, students immerse themselves in a transformative, career-focused education across the liberal arts and sciences, fine arts, business, engineering, public safety and public service. More than 100 academic programs are offered, all grounded in a long-standing commitment to collaborative, interdisciplinary, project-based learning.
You will:
POSITION SUMMARY:
Provides administrative support to the School of Health Sciences Dean's office including the Department of Population Health and Leadership, Rehabilitation Sciences & Wellness, & Allied Health
SUPERVISION RECEIVED:
SHS Director of Operations
SUPERVISION EXERCISED:
Potential supervision of graduate assistants and undergraduate student assistants.
CORE DUTIES:Interacts with students, faculty, staff, and the public in a professional manner for the SHS Dean's Office; via phone, email or in person, providing appropriate guidance, advice, and information, and/or routing individuals for further assistance as necessary.Coordinates & schedules events, meetings, and workshops.Assists in workflow of faculty load and compensation documents.Assists in adjunct contracts, managing advisor/advisee roles and supporting the Associate Dean.Assists in workflow for curriculum change documents.Assists in managing vendor and PSA contracts, articulations, and other MOUs pertinent to academic affairs.Assists in the coordination of recruiting activities for academic deans and directors as faculty searches arise.Assists in P-card reconciliations, budget requisitions, paying invoices and other operating budget oversight.Manages office documents including archives, website, paper and electronic files.Maintains inventory and orders supplies, subscriptions and other operating materials for the SHS Dean's Office.Reviews and answers routine correspondence when requested.Assists the Office of the SHS Dean on special projects as needed.Assists in workflow oversight for academic programs as assigned.You need:
Bachelor's degree preferred but not required. In lieu of degree, at least 5 years of administrative assistant experience.Minimum 3 years' experience supporting senior level leadership or team.Excellent computer skills, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), as well as Zoom.Strong verbal and written communication skills, including editing, and proofreading skillsExcellent time management, detail orientation, and organizational skillsDemonstrated ability to plan and prioritize in a complex and dynamic environment, and to solve problems within the context of the priorities and goals of the department.Ability to work under pressure of heavy workload during peak timesCustomer service orientation and interpersonal skills that display a positive demeanor.Ability to deal with confidential information and issues with integrity and trustworthiness.What's In It for You:
Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant ProgramCommitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunitiesEmployee Discounts on products, services and educational opportunitiesWork/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year's); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable
*The University of New Haven is not a qualifying E-Verify employer and its use of E-Verify is limited to specific government projects. For that reason, candidates with STEP OPT authorization cannot be considered for employment.