WILLIAM MARSH RICE UNIVERSITY
Temporary Administrative Assistant
WILLIAM MARSH RICE UNIVERSITY, Houston, Texas, United States, 77246
About Rice:
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News and World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community, and Excellence.
Special Instructions to Applicants:
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
Position Summary
The Temporary Administrative Assistant for the Office of the Dean of Undergraduates division will provide critical support by managing administrative tasks, maintaining records, and ensuring smooth daily operations. Reporting directly to the Assistant Dean, the temporary Assistant may also be assigned to different departments of the division to cover administrative duties during extended staff leaves and absences. Key responsibilities include assisting with scheduling, managing departmental correspondence, preparing expense reports, and handling logistics for events and projects as needed. The assistant is responsible for maintaining accurate files, processing documents, and coordinating with various departments to ensure timely task completion. Additionally, the role involves monitoring budgets, preparing reports, and supporting special projects as needed. Strong communication and organizational skills are essential for success in this role.
Workplace Requirements
This temporary position will be hybrid in schedule ranging from 20 to 30 hours a week and the position will last up to six months from date of hire.
This is a non-exempt, non-benefits eligible temporary position.
Hiring Range: $19.50 - $21.50 an hour based on experience and qualifications.
Minimum Requirements
High School Diploma or equivalent2 years experience in an administrative office setting
In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
Skills
Proficient computer skills and demonstrated experience with office software and email applicationsDemonstrated success in follow-through and completing routine tasksAdvanced organizational skills and attention to detailAdvanced verbal and written communication skillsExcellent customer service and interpersonal skillsAbility to prioritize and multi-task
Essential Function
Coordinates two or more administrative and / or business functions including, but not limited to: budget / finance, human resources, facilities management, communication and / or outreach Typical duties include the following, and may vary from position to position:Generates routine communications; coordinates production (formatting, copying, etc.) and distribution of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displaysPlans and schedules calendar(s), resolves calendaring conflicts, and arranges travelProcesses and monitors financial transactions, includ ng resolution of discrepanciesSchedules, organizes, and operates conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendorsMaintains office supplies and equipment; obtains vendor quotes, as neededCoordinates office movesServes as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); reports any incidents or potential safety problems to appropriate representativesMaintains and updates approved web contentPerforms other duties as assigned
Rice University HR | Benefits
https://knowledgecafe.rice.edu/benefits
Rice Mission and Values
Mission and Values | Rice University
Rice University is an Equal Opportunity Employer with commitment to diversity at all levels and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.
Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News and World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community, and Excellence.
Special Instructions to Applicants:
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
Position Summary
The Temporary Administrative Assistant for the Office of the Dean of Undergraduates division will provide critical support by managing administrative tasks, maintaining records, and ensuring smooth daily operations. Reporting directly to the Assistant Dean, the temporary Assistant may also be assigned to different departments of the division to cover administrative duties during extended staff leaves and absences. Key responsibilities include assisting with scheduling, managing departmental correspondence, preparing expense reports, and handling logistics for events and projects as needed. The assistant is responsible for maintaining accurate files, processing documents, and coordinating with various departments to ensure timely task completion. Additionally, the role involves monitoring budgets, preparing reports, and supporting special projects as needed. Strong communication and organizational skills are essential for success in this role.
Workplace Requirements
This temporary position will be hybrid in schedule ranging from 20 to 30 hours a week and the position will last up to six months from date of hire.
This is a non-exempt, non-benefits eligible temporary position.
Hiring Range: $19.50 - $21.50 an hour based on experience and qualifications.
Minimum Requirements
High School Diploma or equivalent2 years experience in an administrative office setting
In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
Skills
Proficient computer skills and demonstrated experience with office software and email applicationsDemonstrated success in follow-through and completing routine tasksAdvanced organizational skills and attention to detailAdvanced verbal and written communication skillsExcellent customer service and interpersonal skillsAbility to prioritize and multi-task
Essential Function
Coordinates two or more administrative and / or business functions including, but not limited to: budget / finance, human resources, facilities management, communication and / or outreach Typical duties include the following, and may vary from position to position:Generates routine communications; coordinates production (formatting, copying, etc.) and distribution of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displaysPlans and schedules calendar(s), resolves calendaring conflicts, and arranges travelProcesses and monitors financial transactions, includ ng resolution of discrepanciesSchedules, organizes, and operates conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendorsMaintains office supplies and equipment; obtains vendor quotes, as neededCoordinates office movesServes as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); reports any incidents or potential safety problems to appropriate representativesMaintains and updates approved web contentPerforms other duties as assigned
Rice University HR | Benefits
https://knowledgecafe.rice.edu/benefits
Rice Mission and Values
Mission and Values | Rice University
Rice University is an Equal Opportunity Employer with commitment to diversity at all levels and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.
Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity