IvyTech
Senior Administrative Assistant to the Vice Chancellor of Development
IvyTech, Indianapolis, Indiana, us, 46262
Who We Are:
We are a diverse open-access college that fuels Indiana's economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed. We are "higher education at the speed of life!"
Our Values: • Empathy: We stand with our students, partners, and communities. • Integrity: We treat all with dignity and respect. • Accountability: We deliver on our commitments. • Agility: We innovate, iterate, and transform. • Connectivity: We connect with partners to strengthen communities and ensure student success for all.
The Position: The Senior Administrative Assistant to the Vice Chancellor of Development will provide administrative support to the Development and Sponsored Programs teams including administrative and web-based support for gift processing, gift acknowledgment, stewardship, event planning and other responsibilities assigned by the Vice Chancellor of Development.
Key Responsibilities:
MAJOR RESPONSIBILITIES
The Senior Administrative Assistant to the Vice Chancellor of Development must be a team player that possesses outstanding customer service, planning, organizational, and computer skills. Must be able to prioritize and successfully manage several projects while communicating regularly with the Vice Chancellor of
Development. The candidate must thrive in a fast-paced environment and work efficiently with varying direction. The candidate must demonstrate strong interpersonal skills and be comfortable engaging donors and prospects with poise and self-confidence.
General Administrative Activities:
Processes and manages all accounts payable transactions for the Development office. Processes Emergency Student Aid requests in WorkDay. Assists with new fund or scholarship requests. Records any donor contact information changes in Salesforce. Assists in the management of the administration, implementation, and measurement of core donor stewardship efforts to provide a creative, consistent, donor-centric experience for donors at all levels. Assists with implementation of annual fund activities and other donor communications. Reviews all donor gifts on a daily basis and inform the Systems Office of the gifts that can be receipted. Reviews the Ivy Tech Foundation shared drive and identifies all gifts directed to Ivy Tech Indianapolis. Makes extensive use of technological resources including all desktop office programs, donor database, email and other technologies as required, including data entry, donor relations activities, and mailings and mail lists. Performs other duties as assigned. Stewardship and Communication:
Communicates with the Systems Office on all gift processes and documentation needed for efficient donor relations. Assists with donor recognition process to ensure timely, accurate, and appropriate gratitude for donors' generosity. Assists with the coordination and administration of scholarship processes including budget, fund maintenance and reporting/stewardship. Assists with the assessment and development of messaging, letters, or templates, including personalized major donor thank you letters and videos. Assists in creating and utilizing online forms, event registrations and video stewardship platforms. Through use of existing templates, assists with scheduling of newsletters, emails, e-solicitations, etc. to send to a given population. Event Planning and Management:
Schedules and coordinates meetings and conferences - may include location, catering, travel and lodging as necessary. Supports the planning and implementation of alumni engagement program events and activities, communications, volunteer opportunities and campus/community partnerships. Assists with coordination of fundraising events, as needed. Assists with coordination of Circle of Ivy annual event. The above is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.
Education:
MINIMUM QUALIFICATIONS
Bachelor's degree in related field (or Associate degree combined with years of experience) plus 1-3 years' related work experience Must understand fundraising/development work and the role it plays for an organization. Experience working with Salesforce or other fundraising databases. Excellent oral and written communication skills, strong organizational skills, and an ability to prioritize and handle multiple tasks. Ability to work well in a diverse environment and maintain confidentiality. PREFERRED QUALIFICATIONS
Experience with Salesforce and Salesforce Marketing Cloud. Experience working with external constituents and/or working in a non-profit setting.
Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.
Starting Salary Range:
$45,000 - $50,000/annually (based on experience)
Classification:
E-1 (exempt)
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.
Our Values: • Empathy: We stand with our students, partners, and communities. • Integrity: We treat all with dignity and respect. • Accountability: We deliver on our commitments. • Agility: We innovate, iterate, and transform. • Connectivity: We connect with partners to strengthen communities and ensure student success for all.
The Position: The Senior Administrative Assistant to the Vice Chancellor of Development will provide administrative support to the Development and Sponsored Programs teams including administrative and web-based support for gift processing, gift acknowledgment, stewardship, event planning and other responsibilities assigned by the Vice Chancellor of Development.
Key Responsibilities:
MAJOR RESPONSIBILITIES
The Senior Administrative Assistant to the Vice Chancellor of Development must be a team player that possesses outstanding customer service, planning, organizational, and computer skills. Must be able to prioritize and successfully manage several projects while communicating regularly with the Vice Chancellor of
Development. The candidate must thrive in a fast-paced environment and work efficiently with varying direction. The candidate must demonstrate strong interpersonal skills and be comfortable engaging donors and prospects with poise and self-confidence.
General Administrative Activities:
Processes and manages all accounts payable transactions for the Development office. Processes Emergency Student Aid requests in WorkDay. Assists with new fund or scholarship requests. Records any donor contact information changes in Salesforce. Assists in the management of the administration, implementation, and measurement of core donor stewardship efforts to provide a creative, consistent, donor-centric experience for donors at all levels. Assists with implementation of annual fund activities and other donor communications. Reviews all donor gifts on a daily basis and inform the Systems Office of the gifts that can be receipted. Reviews the Ivy Tech Foundation shared drive and identifies all gifts directed to Ivy Tech Indianapolis. Makes extensive use of technological resources including all desktop office programs, donor database, email and other technologies as required, including data entry, donor relations activities, and mailings and mail lists. Performs other duties as assigned. Stewardship and Communication:
Communicates with the Systems Office on all gift processes and documentation needed for efficient donor relations. Assists with donor recognition process to ensure timely, accurate, and appropriate gratitude for donors' generosity. Assists with the coordination and administration of scholarship processes including budget, fund maintenance and reporting/stewardship. Assists with the assessment and development of messaging, letters, or templates, including personalized major donor thank you letters and videos. Assists in creating and utilizing online forms, event registrations and video stewardship platforms. Through use of existing templates, assists with scheduling of newsletters, emails, e-solicitations, etc. to send to a given population. Event Planning and Management:
Schedules and coordinates meetings and conferences - may include location, catering, travel and lodging as necessary. Supports the planning and implementation of alumni engagement program events and activities, communications, volunteer opportunities and campus/community partnerships. Assists with coordination of fundraising events, as needed. Assists with coordination of Circle of Ivy annual event. The above is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.
Education:
MINIMUM QUALIFICATIONS
Bachelor's degree in related field (or Associate degree combined with years of experience) plus 1-3 years' related work experience Must understand fundraising/development work and the role it plays for an organization. Experience working with Salesforce or other fundraising databases. Excellent oral and written communication skills, strong organizational skills, and an ability to prioritize and handle multiple tasks. Ability to work well in a diverse environment and maintain confidentiality. PREFERRED QUALIFICATIONS
Experience with Salesforce and Salesforce Marketing Cloud. Experience working with external constituents and/or working in a non-profit setting.
Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.
Starting Salary Range:
$45,000 - $50,000/annually (based on experience)
Classification:
E-1 (exempt)
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.