Magnolia ISD
Secretary - Technology Director
Magnolia ISD, Magnolia, Texas, us, 77353
Position Type:Clerical/Secretary
Date Posted:10/23/2024
Location:Technology
Closing Date:Open Until Filled
MAGNOLIA ISD
POSITION: Technology Secretary Exemption Status/Test: Non-Exempt/Computer
Location: Technology Department Reports to: Director of Technology
Calendar Days: 226 days Salary: Pay Grade 4
Primary Purpose:
Assist with the daily business operations of the Technology Department. See more details below.
Qualifications:
Education
• High School diploma or GED required, (Associate's degree or higher preferred)
• Three years Secretary experience required. A technology background in an education environment is strongly preferred.
Special Knowledge/Skills
• Must be able to demonstrate that they have a passion for customer service and the ability to inspire their team to make our vision a reality in a fast paced, stressful environment.
• Must work and lead by example with integrity.
• Must have the ability to understand the big picture, the strategic long-term objective of the district, and the strengths and weaknesses of the organization when working as a team to develop new and innovative ways to realize and achieve the district's vision.
• Must have the ability to effectively use all communication channels from and to all levels within the organization; encouraging the exchange of information while selecting the most appropriate communication style to best meet the needs of the situation or audience.
• Must be able to listen carefully and thoughtfully to others, including those with differing opinions allowing you to successfully solve problems while staying true to the district's vision.
• Must be able to draw on personal experiences and knowledge while considering a range of solutions before selecting the final, most appropriate one each and every time you are faced with a decision or problem.
• Must have strong written, verbal, and interpersonal communication skills.
• Ability to communicate with large and small groups.
• Ability to work independently and meet deadlines with little to no direction.
• Ability to focus on all levels of detail while managing technology department related projects and task.
• Must have strong problem solving skills with the ability to quickly and accurately troubleshoot job related issues of all types.
• Able to demonstrate the ability to work with confidential and time sensitive matters.
• Must have proficient typing, and file maintenance skills.
• Must have knowledge of correct English usage, grammar, spelling, and punctuation.
• Solid math skills required.
• Experience maintaining budgets required.
• Advanced knowledge of Excel spreadsheets is required.
• Broad knowledge of computer hardware and software applications including Microsoft Office
• Knowledge of local telephone company billing statements and cellular provider billing statements strongly preferred.
• Ability to proactively detect and resolve problems.
• Experience with purchasing practices in a K-12 environment including managing requisitions, E-Rate reporting, receiving and inventory control is strongly preferred.
• Must maintain a 95% or higher customer satisfaction rating within the district work order system.
• Must have reliable transportation to travel between facilities as occasionally needed (mileage reimbursement program).
• Must have the ability to meet the physical demands of this position which includes but not limited to long periods of standing, climbing, bending, kneeling, and squatting.
• Must have the ability to physically lift 30lbs of varying size occasionally throughout the day.
• Must demonstrate a willingness to continue growing your professional carrier.
• Will perform other duties as required.
General Job Description:
Assist with the daily business operations of the Technology Department. Prepare correspondence, memorandums, forms, requisitions and reports for the technology department. Compile pertinent data as needed when preparing various state and local reports. Maintain physical and computerized departmental files, inventories, and district technology purchasing price list. Receive incoming calls, take reliable messages, and route to appropriate staff. Prepare, process, and track all purchase orders, quotes and payment authorizations. Coordinate vendor repairs, services, and deliveries. Upload appropriate receipts into the E-Rate management system in a timely fashion. Perform precise bookkeeping tasks, including detailed arithmetic operations, to maintain department budget records. Monitor and process personnel time records including leave requests and reports, compile and submit to central office. Assist the Director of Technology in calendar coordination. Receive, sort and distribute mail and other documents to department staff. Comply with policies established by federal and state law, State Board of Education rules, and local board policy. Other responsibilities and duties as assigned.
The position can require sitting for long periods, but can also be physically demanding requiring the ability to bend, lift, crouch, kneel, reach and walk in order to perform the essential functions. The person who fills this position must be able to work independently, be intrinsically motivated, procedurally disciplined in the face of peer pressure, highly organized, and detail oriented while focusing on the needs of our customers. Position requires reliable transportation to travel between multiple district buildings as occasionally needed.
Experience:
• Three years Secretary experience required. A technology background in an education environment is strongly preferred.
• Some experience substitutions may be made with military experience on a case-by-case basis depending on your occupational specialty.
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Date Posted:10/23/2024
Location:Technology
Closing Date:Open Until Filled
MAGNOLIA ISD
POSITION: Technology Secretary Exemption Status/Test: Non-Exempt/Computer
Location: Technology Department Reports to: Director of Technology
Calendar Days: 226 days Salary: Pay Grade 4
Primary Purpose:
Assist with the daily business operations of the Technology Department. See more details below.
Qualifications:
Education
• High School diploma or GED required, (Associate's degree or higher preferred)
• Three years Secretary experience required. A technology background in an education environment is strongly preferred.
Special Knowledge/Skills
• Must be able to demonstrate that they have a passion for customer service and the ability to inspire their team to make our vision a reality in a fast paced, stressful environment.
• Must work and lead by example with integrity.
• Must have the ability to understand the big picture, the strategic long-term objective of the district, and the strengths and weaknesses of the organization when working as a team to develop new and innovative ways to realize and achieve the district's vision.
• Must have the ability to effectively use all communication channels from and to all levels within the organization; encouraging the exchange of information while selecting the most appropriate communication style to best meet the needs of the situation or audience.
• Must be able to listen carefully and thoughtfully to others, including those with differing opinions allowing you to successfully solve problems while staying true to the district's vision.
• Must be able to draw on personal experiences and knowledge while considering a range of solutions before selecting the final, most appropriate one each and every time you are faced with a decision or problem.
• Must have strong written, verbal, and interpersonal communication skills.
• Ability to communicate with large and small groups.
• Ability to work independently and meet deadlines with little to no direction.
• Ability to focus on all levels of detail while managing technology department related projects and task.
• Must have strong problem solving skills with the ability to quickly and accurately troubleshoot job related issues of all types.
• Able to demonstrate the ability to work with confidential and time sensitive matters.
• Must have proficient typing, and file maintenance skills.
• Must have knowledge of correct English usage, grammar, spelling, and punctuation.
• Solid math skills required.
• Experience maintaining budgets required.
• Advanced knowledge of Excel spreadsheets is required.
• Broad knowledge of computer hardware and software applications including Microsoft Office
• Knowledge of local telephone company billing statements and cellular provider billing statements strongly preferred.
• Ability to proactively detect and resolve problems.
• Experience with purchasing practices in a K-12 environment including managing requisitions, E-Rate reporting, receiving and inventory control is strongly preferred.
• Must maintain a 95% or higher customer satisfaction rating within the district work order system.
• Must have reliable transportation to travel between facilities as occasionally needed (mileage reimbursement program).
• Must have the ability to meet the physical demands of this position which includes but not limited to long periods of standing, climbing, bending, kneeling, and squatting.
• Must have the ability to physically lift 30lbs of varying size occasionally throughout the day.
• Must demonstrate a willingness to continue growing your professional carrier.
• Will perform other duties as required.
General Job Description:
Assist with the daily business operations of the Technology Department. Prepare correspondence, memorandums, forms, requisitions and reports for the technology department. Compile pertinent data as needed when preparing various state and local reports. Maintain physical and computerized departmental files, inventories, and district technology purchasing price list. Receive incoming calls, take reliable messages, and route to appropriate staff. Prepare, process, and track all purchase orders, quotes and payment authorizations. Coordinate vendor repairs, services, and deliveries. Upload appropriate receipts into the E-Rate management system in a timely fashion. Perform precise bookkeeping tasks, including detailed arithmetic operations, to maintain department budget records. Monitor and process personnel time records including leave requests and reports, compile and submit to central office. Assist the Director of Technology in calendar coordination. Receive, sort and distribute mail and other documents to department staff. Comply with policies established by federal and state law, State Board of Education rules, and local board policy. Other responsibilities and duties as assigned.
The position can require sitting for long periods, but can also be physically demanding requiring the ability to bend, lift, crouch, kneel, reach and walk in order to perform the essential functions. The person who fills this position must be able to work independently, be intrinsically motivated, procedurally disciplined in the face of peer pressure, highly organized, and detail oriented while focusing on the needs of our customers. Position requires reliable transportation to travel between multiple district buildings as occasionally needed.
Experience:
• Three years Secretary experience required. A technology background in an education environment is strongly preferred.
• Some experience substitutions may be made with military experience on a case-by-case basis depending on your occupational specialty.
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.