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County of Chester

PT Administrative Assistant

County of Chester, United, Pennsylvania, us, 15689


Salary:

$17.61 Hourly

Location :

Government Services Center - Westtown, PA

Job Type:

Part Time

Job Number:

02080

Department:

Coroner

Division:

Coroner

Opening Date:

10/22/2024

Closing Date:

Continuous

Weekly Hours:

20

Shift:

Varies

Summary

The SSS III provides entry-level administrative support and clerical duties. This position requires basic organization, computer and typing skills. Duties include:• Provide clerical support (typing, electronic and paper filing, copying, processing paperwork, etc.).• Perform receptionist duties (answer phone calls, greet visitors, maintain Coroner's schedule).• Sort and distribute incoming mail.• Maintain and order office supplies and related materials.• Maintain databases, logs, and spreadsheets.• Archive case files.• Will frequently work with payments and checks from customers.• Will work as a team member in the office setting, communicating actions to staff.• May have to work independently with no supervision.• Must be deadline- and budget-conscious.• Ability to prioritize and organize work.Other duties or special projects as assigned by the Coroner or Chief Deputy Coroner

Requirements include intermediate Microsoft Word, Excel, and Outlook skills.Confidentiality is critical to this position.Essential Duties

Provide clerical support (typing, electronic and paper filing, copying, processing paperwork, etc.).

Perform receptionist duties (answer phone calls, greet visitors, maintain Coroner's schedule).

Sort and distribute incoming mail.

Maintain and order office supplies and related materials.

Maintain databases, logs and spreadsheets.

Archive case files.

Perform other duties, tasks and special projects, as required.Qualifications/Preferred Skills, Knowledge & Experience

Qualifications / Requirements:

High School Diploma or General Education Degree (GED).

Six months to one year of general office experience (typing, clerical, filing, copying, etc.).

Receptionist duties (answering phone, greeting visitors and maintaining Coroner's schedule).

Will frequently work with payments and checks from customers.

Will work as a team member in the office setting, communicating actions to staff.

May have to work independently with no supervision.

Must be deadline- and budget-conscious.

Ability to prioritize and organize work.

Strong interpersonal skills.

Ability to maintain confidential information and handle confidential matters.

Basic spelling, grammar and math skills.

General computer knowledge.

Good verbal and written communication skills.

Ability to interface with all levels of County management.

Basic typing / word processing skills (minimum of 40 wpm).

Ability to use office machines (fax, copier, calculator, etc.).Preferred Skills, Knowledge & Experience:

One to two years of general office experience and skills.

Strong customer service skills.

Strong time management skills.

Ability to multi-task.

Ability to deal with all types of people and personalities.

Familiar with County policies and procedures.Additional Information

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have:

Intermediate Microsoft Word skills

Intermediate Microsoft Excel skills

Basic knowledge of Microsoft Access.

Basic Microsoft Outlook skills (Email and Calendar)

Basic Internet skills (for research purposes).

01

What is your highest level of education?

No formal EducationHigh School Diploma or GEDAssociates DegreeBachelors DegreeMasters DegreeDoctorate or higher (includes Juris Doctorate and Medical Doctorate)

02

Is your typing speed greater than 40 Words per Minute? (WPM)

YesNo

03

Are you proficient in Microsoft Excel, Word, Outlook, and data entry?

YesNo

04

How many years of general office experience do you have? (general office skills involve: typing, filing, organizational and computer skills)

Noneless than 11+2+3+4+5+6+7+8+9+

Required Question