Legrand AV, Inc.
Staff Accountant - Accounts Payable
Legrand AV, Inc., Eden Prairie, Minnesota, United States, 55344
Thank you for your interest in becoming part of the team at Legrand!
GENERAL PURPOSE
The Staff Accountant will play a key role in supporting the accounting department by providing financial data, preparing reports, and assisting with the accounts payable (AP) process. This position will work closely with a 3rd party accounts payable team to ensure the accurate and timely processing of vendor invoices. A strong background in accounts payable is essential, as the Staff Accountant will serve as a liaison between the company and external AP service providers.
DUTIES AND ACCOUNTABILITIES
Accounts Payable Management:
Collaborate with the 3rd party accounts payable team to ensure that all vendor invoices are processed efficiently and accurately within the agreed timelines.
Monitor the status of open payables, following up on outstanding invoices, and resolving discrepancies in collaboration with the AP team and vendors.
Support the reconciliation of vendor statements and resolve any variances between vendor records and company ledgers.
Maintain organized and up-to-date accounts payable records, ensuring compliance with internal controls and regulatory requirements.
Collaborate with the purchasing and procurement teams to streamline the procure-to-pay process, ensuring that purchase orders, invoices, and payments are properly aligned.
General Accounting Support:
Participate in month-end and year-end closing processes by preparing journal entries and accruals, ensuring that all transactions are accurately recorded.
Preparation of balance sheet reconciliations, including prepaid expenses, accrued liabilities, and other accounts as needed.
Support the finance team with ad hoc projects and tasks, including the preparation of budgets, forecasts, and financial analysis.
Prepare reports on AP aging, payment status, and vendor activity, providing insights to management on trends and potential issues.
Assist in the development of financial reports and schedules for internal and external stakeholders, ensuring compliance with GAAP and company accounting policies.
Provide back-up support for other accounting functions as needed.
Compliance and Process Improvement:
Actively participate in the review and enhancement of accounts payable processes, identifying opportunities for increased efficiency, automation, and control.
Ensure compliance with company policies and procedures, as well as with local, state, and federal regulations related to accounts payable and financial reporting.
Provide support for internal and external audits, including the preparation of documentation and responding to auditor inquiries related to accounts payable transactions.
Assist in the development and documentation of standard operating procedures (SOPs) for the AP process, ensuring that they are kept up-to-date and adhered to by the team.
JOB REQUIREMENTS Essential Knowledge, Skills and Abilities Required: Demonstrated ability to develop process improvement related to accounts payable automation and optimization.
Proficiency in accounting software (e.g., SAP) and Microsoft Excel.
Strong understanding of general internal controls related to accounts payable and general accounting.
Excellent organizational skills with a strong attention to detail and accuracy.
Ability to communicate effectively with vendors, internal teams, and external service providers.
Strong problem-solving skills and the ability to work independently and collaboratively in a fast-paced environment.
Possess high degree of professionalism.
Must be able to work in fast-paced and growing environment.
Motivated, self-starter who desires success.
Demonstrated ability to be customer focused and responsive to questions and needs in a deadline driven environment.
Detail-oriented and have excellent follow-through skills.
Minimum Education and Experience Required: Associate's degree in accounting, finance or related field.
Minimum of 2 years of experience in accounting, with a strong emphasis on accounts payable processes.
Preferred Qualifications: Bachelor's degree in accounting, finance or related field.
Minimum of 3 years of experience in accounting, working with a third party accounts payable team or outsourcing providers.
WORKING CONDITIONS/PHYSICAL DEMANDS While performing this job's duties, the employee is regularly required (for most of the working day) to sit and make coordinated finger movements for data entry on a keyboard.
Occasional long-distance or air travel as needed - not to exceed 10%.
General office environment
Note: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Legrand is proud to be an Equal Opportunity Employer. You will be considered for this position based upon your experience and education, without regard to race, color, religion, age, sex, national origin, sexual orientation, ancestry; marital, disabled or veteran status. We are committed to creating and maintaining a workforce environment that is free from any form of discrimination or harassment. If you'd like to work in a fun, creative, business-casual environment that offers a comprehensive benefit package, we encourage you to apply! Legrand is an equal employment opportunity employer. For California residents, please see the link for the Privacy Notice for Candidates. California law requires that we provide you this notice about the collection and use of your personal Information.
Collaborate with the 3rd party accounts payable team to ensure that all vendor invoices are processed efficiently and accurately within the agreed timelines.
Monitor the status of open payables, following up on outstanding invoices, and resolving discrepancies in collaboration with the AP team and vendors.
Support the reconciliation of vendor statements and resolve any variances between vendor records and company ledgers.
Maintain organized and up-to-date accounts payable records, ensuring compliance with internal controls and regulatory requirements.
Collaborate with the purchasing and procurement teams to streamline the procure-to-pay process, ensuring that purchase orders, invoices, and payments are properly aligned.
General Accounting Support:
Participate in month-end and year-end closing processes by preparing journal entries and accruals, ensuring that all transactions are accurately recorded.
Preparation of balance sheet reconciliations, including prepaid expenses, accrued liabilities, and other accounts as needed.
Support the finance team with ad hoc projects and tasks, including the preparation of budgets, forecasts, and financial analysis.
Prepare reports on AP aging, payment status, and vendor activity, providing insights to management on trends and potential issues.
Assist in the development of financial reports and schedules for internal and external stakeholders, ensuring compliance with GAAP and company accounting policies.
Provide back-up support for other accounting functions as needed.
Compliance and Process Improvement:
Actively participate in the review and enhancement of accounts payable processes, identifying opportunities for increased efficiency, automation, and control.
Ensure compliance with company policies and procedures, as well as with local, state, and federal regulations related to accounts payable and financial reporting.
Provide support for internal and external audits, including the preparation of documentation and responding to auditor inquiries related to accounts payable transactions.
Assist in the development and documentation of standard operating procedures (SOPs) for the AP process, ensuring that they are kept up-to-date and adhered to by the team.
JOB REQUIREMENTS Essential Knowledge, Skills and Abilities Required: Demonstrated ability to develop process improvement related to accounts payable automation and optimization.
Proficiency in accounting software (e.g., SAP) and Microsoft Excel.
Strong understanding of general internal controls related to accounts payable and general accounting.
Excellent organizational skills with a strong attention to detail and accuracy.
Ability to communicate effectively with vendors, internal teams, and external service providers.
Strong problem-solving skills and the ability to work independently and collaboratively in a fast-paced environment.
Possess high degree of professionalism.
Must be able to work in fast-paced and growing environment.
Motivated, self-starter who desires success.
Demonstrated ability to be customer focused and responsive to questions and needs in a deadline driven environment.
Detail-oriented and have excellent follow-through skills.
Minimum Education and Experience Required: Associate's degree in accounting, finance or related field.
Minimum of 2 years of experience in accounting, with a strong emphasis on accounts payable processes.
Preferred Qualifications: Bachelor's degree in accounting, finance or related field.
Minimum of 3 years of experience in accounting, working with a third party accounts payable team or outsourcing providers.
WORKING CONDITIONS/PHYSICAL DEMANDS While performing this job's duties, the employee is regularly required (for most of the working day) to sit and make coordinated finger movements for data entry on a keyboard.
Occasional long-distance or air travel as needed - not to exceed 10%.
General office environment
Note: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Legrand is proud to be an Equal Opportunity Employer. You will be considered for this position based upon your experience and education, without regard to race, color, religion, age, sex, national origin, sexual orientation, ancestry; marital, disabled or veteran status. We are committed to creating and maintaining a workforce environment that is free from any form of discrimination or harassment. If you'd like to work in a fun, creative, business-casual environment that offers a comprehensive benefit package, we encourage you to apply! Legrand is an equal employment opportunity employer. For California residents, please see the link for the Privacy Notice for Candidates. California law requires that we provide you this notice about the collection and use of your personal Information.