Temple College
Director, Revenue and Student Accounting
Temple College, Temple, Texas, us, 76508
Salary:
$54,700.00 Annually
Location :
2600 South First Street Temple, TX
Job Type:
Full-Time (Staff)
Job Number:
00364
Division:
Administrative Services
Department:
Revenue and Student Accounting
Opening Date:
10/14/2024
Closing Date:
Continuous
FLSA:
Exempt
Salary Grade:
Professional
Work Schedule:
Monday-Thursday: 8:00 AM to 6:00 PM with an hour lunch breakFriday: 8:00 AM to 12:00 PMSummer Schedule:Monday-Thursday: 7:30 AM to 6:00 PM with a half-hour lunch breakThis is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.
Position Summary & Essential Duties
The following duties and responsibilities, Knowledge, Skills and Abilities (KSA's), and physical requirements are intended to describe the general nature and level of work being performed. The information listed below is not intended to be construed as a complete listing of all duties and responsibilities, KSA's, and physical requirements required of this position since changes to the position may occur at any time or additional requirements may be added over the course of time.SUMMARY:Under general supervision of the Associate Vice President, Finance & Human Resources, the incumbent will perform a variety of functions related to student billing including billing sponsors, Department of Veterans Affairs, ISDs and other entities, performing maintenance and rebilling of student accounts, processing allowances for athletes, transmitting financial aid data to the Department of Education, processing financial aid and payment refunds, and resolving various issues related to student accounts, as well as supervision of the Revenue and Student Accounting department staff.Qualifications (Required and Preferred)
Bachelor's degree plus two (2) years of directly related work experience or Associate's degree plus four (4) years of directly related work experience.PREFERRED:Experience with Colleague or Banner softwareSupervisory experienceCERTIFICATION OR LICENSES:NoneJob Duties and Responsibilities
The incumbent will:Receipt and process payments received by mail, in person, and electronically, including daily cash receipt submittals to Accounting officeReconcile, review and update student financial interface software (TouchNet) to remove holds, process payments and returned paymentsCreate and maintain payment plans, calendars, and users in TouchNetMonitor bank accounts for student billing-related activityReview and process refund list for eligible disbursements weeklyProcess Return of Funds requests from Department of Veteran AffairsVoid and reissue student refund checks as neededProcess and post financial aid transmittals to student accounts in cooperation with the Financial Aid officeProcess institutional loans and awards to students when requested by the Student Services, Circle of Support, or Foundation Office, including Special Support Emergency Loans, Leopard Loans and Student Success AwardsPost bookstore charges to student accounts and process pass-through disbursements to the bookstoreProcess daily posting of student account transactions, as well as full general ledger daily postings as neededProcess athlete meal allowances and room rent scholarships, including financial aid posting and check request issuanceRebill student accounts as needed to correct charges due to class schedule changes, change of residency, and application of various waivers and exemptionsEstablish billing registration tables to implement tuition and fee rate changesAssist Workforce and Continuing Education with processing sponsorships and receiving paymentsApply waivers and exemptions for First Responders to student accounts and prepare billing statements for local agenciesMonitor ArmyIgnitEd Portal for tuition assistance, submission of payment requests, and apply benefit information and payments within Colleague softwareProduce 1098-T forms annuallyMaintain SAM website eligibility for federal paymentsPrepare annual survey for Texas Tomorrow FundProvide input on refund and payment plan dates for website and calendarReview and processing of student bad debtCreate new accounts receivable codes as needed for course-specific feesPrepare allocation of funds to student organizations as requested by Director of Student LifeParticipate in ongoing training and updates for student payment interface and Colleague softwareServe as guidance and back-up support for Associate Director, Specialist and Cashiers as neededRespond to emails, phone calls and voicemails regarding student accountsPerform other job-related duties as assigned.SOCIAL CONSTRUCTS REQUIRED OF POSITION:Display empathy and positive regard for others in written, verbal and non-verbal communications.Work with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.Be friendly and collegial with co-workers, faculty, students, staff, and visitors to the campus.Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility.Dress appropriately for a workplace with frequent customer service interaction and community outreach.Meet all required standards of confidentiality. Keep work areas in a clean and orderly manner.As a Temple College Employee, actively engage in the Temple College mission of creating a culture of caring by providing excellent customer service to all internal and external customers and embracing the core values of Temple College: Excellence, Integrity, Community, and Respect.Knowledge Skills and Abilities & Physical Demands
KNOWLEDGE:
Knowledge of Ellucian Colleague student information systemKnowledge of higher education student billing processesDemonstrated knowledge of FERPA requirementsKnowledge of Department of Veterans Affairs regulations regarding higher education programsSKILLS:Strong interpersonal and communication skillsExcellent organization skillsABILITIES:The ability to work effectively with a wide range of constituencies in a diverse communityAbility to communicate effectively, both verbally and in writingAbility to analyze and explain student account billing transactions.PHYSICAL EFFORT:Light physical activity is required with occasional lifting of objects up to 15 pounds. Keyboarding and computer use. May require long periods of sitting or standing.WORKING CONDITIONS:Work is normally performed in an office setting. Duties will require travel in personal or school owned vehicles.WORK SCHEDULE:Monday-Thursday: 8:00 AM to 6:00 PM with an hour lunch breakFriday: 8:00 AM to 12:00 PMSummer Schedule:Monday-Thursday: 7:30 AM to 6:00 PM with a half-hour lunch breakThis is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.HOURS REQUIRED PER WEEK :40TRS/ORP:TRS or ORPSUPERVISORY DUTIES:Associate Director, Revenue and Student AccountingCashiers, Revenue and Student AccountingREPORTS TO:Associate Vice President, Finance and Human Resources
TEMPLE COLLEGE BENEFITS
To enhance the employment opportunity you may be seeking, Temple College offers a competitive array of benefit options to select from, some of which are fully paid for by the college. Listed below is a summary of benefits currently offered for full-time employees. Part-time employees are eligible for specific benefits on a pro-rated basis.
MEDICAL AND OPTIONAL INSURANCE COVERAGE BENEFIT OPTIONS
The Medical and optional insurance coverage benefit options listed below are offered through Temple College by the Employees Retirement System (ERS) of Texas. Please visit ERS at for further information.MEDICAL:Eligible full-time employees can choose from the following medical programs which begin the first day of the month following the 60th day of employment:
HealthSelect of Texas "Blue Cross Blue Shield" (PPO)Consumer Directed HealthSelect "Blue Cross Blue Shield (HSA)
Medical plans include prescription coverage. Employee medical coverage monthly premiums are fully paid for by the college and the college pays for one-half (1/2) of the cost of dependent care coverage monthly premiums.
OPTIONAL BENEFITS:Dental (PPO and HMO), Vision, Optional Term Life Insurance, Voluntary Accidental Death and Dismemberment, Dependent Term Life Insurance, Short-term and Long-term Disability, Texa$aver (457 plan), TexFlex-Health and Dependent Care Reimbursement.
Optional benefits are employee paid but are offered at very competitive rates.ANNUAL AND SICK LEAVE ACCRUALS
ANNUAL LEAVE ACCRUALS:
Regular, full-time twelve (12) month faculty and staff accrue Annual Leave as follows:
Years of Service
: 0 through 5
Accrual Rate (Maximum Accrual Hours per Month) = 8Accrual Rate (Maximum Accrual Hours per Year) = 96
Years of Service: 6 through 10
Accrual Rate (Maximum Accrual Hours per Month) =10Accrual Rate (Maximum Accrual Hours per Year) =120
Years of Service: 10 plus years
Accrual Rate (Maximum Accrual Hours per Month) =12Accrual Rate (Maximum Accrual Hours per Year) =144
Annual leave may be accrued up to a limit of 240 hours with special provisions allowing for annual accruals above that limit. Faculty with contracts less than 12 months do not accrue Annual Leave but are provided with 20 hours of personal time per fiscal year.SICK LEAVE ACCRUALS:Faculty and Administrative Staff: Accruals of 8 hours per month. Sick Leave may be accrued up to a limit of 1040 total hours. Faculty with contracts less than 12 months will receive accruals during the summer semester if they instruct during that time.
ADDITIONAL INFORMATION
HOLIDAYS: Recognized college holidays, in addition to Annual and Sick leave accruals, include Labor Day, Thanksgiving Break, Winter Break, Martin Luther King Day, Spring Break, Good Friday, Memorial Day and Independence Day.PAYROLL:
Employees are paid by direct deposit through the last working day of the month. Actual deposits are paid on the last working business day of the month. All benefit deductions are taken at that time.RETIREMENT:
Temple College is one of the few community colleges in the state of Texas to be permitted Federal Social Security deductions. Temple College is a Section 218 employer.All regular employees are mandated by the Texas State Legislature to enroll in either the Teacher Retirement System (TRS) or the Optional Retirement Program (ORP) however, ORP participation is based upon position. All faculty members are eligible to participate in either TRS or ORP. A list of ORP providers is available.
Please visit TRS at for further information.
Contribution:
Member:
Teacher Retirement System (TRS) = 8.0% of annual salaryEmployer:
Teacher Retirement System (TRS) = 7.75% of member's annual salary
Contribution:
Member:
Optional Retirement Program (ORP) = 6.65 % of annual salaryEmployer:
Optional Retirement Program (ORP) = 6.6% of annual salary
Tax Sheltered Annuities (TSAs) also known as Tax Deferred Annuities (TDAs) are available to all employees who are eligible to participate in the TRS/ORP retirement program and who wish to participate in this program. This participation is voluntary and contributions are made from the employee's salary. A list of providers is available.MISCELLANEOUS LEAVE:
Family and Medical Leave (FMLA), Jury Duty, Bereavement, Deteriorating weather, and Military training.WORKERS COMPENSATION:
If an employee is injured on the job, Temple College, through its Worker Compensation Program, pays all authorized hospital, nursing, and physician's fees. Additional benefits may be available.HOURS OF OPERATION:
Regular Schedule:
Monday - Thursday: 8:00 a.m. - 6:00 p.m.Friday: 8:00 a.m. - 12:00 p.m.
Summer Schedule:
Monday - Thursday: 7:30 a.m. - 6:00 p.m.
$54,700.00 Annually
Location :
2600 South First Street Temple, TX
Job Type:
Full-Time (Staff)
Job Number:
00364
Division:
Administrative Services
Department:
Revenue and Student Accounting
Opening Date:
10/14/2024
Closing Date:
Continuous
FLSA:
Exempt
Salary Grade:
Professional
Work Schedule:
Monday-Thursday: 8:00 AM to 6:00 PM with an hour lunch breakFriday: 8:00 AM to 12:00 PMSummer Schedule:Monday-Thursday: 7:30 AM to 6:00 PM with a half-hour lunch breakThis is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.
Position Summary & Essential Duties
The following duties and responsibilities, Knowledge, Skills and Abilities (KSA's), and physical requirements are intended to describe the general nature and level of work being performed. The information listed below is not intended to be construed as a complete listing of all duties and responsibilities, KSA's, and physical requirements required of this position since changes to the position may occur at any time or additional requirements may be added over the course of time.SUMMARY:Under general supervision of the Associate Vice President, Finance & Human Resources, the incumbent will perform a variety of functions related to student billing including billing sponsors, Department of Veterans Affairs, ISDs and other entities, performing maintenance and rebilling of student accounts, processing allowances for athletes, transmitting financial aid data to the Department of Education, processing financial aid and payment refunds, and resolving various issues related to student accounts, as well as supervision of the Revenue and Student Accounting department staff.Qualifications (Required and Preferred)
Bachelor's degree plus two (2) years of directly related work experience or Associate's degree plus four (4) years of directly related work experience.PREFERRED:Experience with Colleague or Banner softwareSupervisory experienceCERTIFICATION OR LICENSES:NoneJob Duties and Responsibilities
The incumbent will:Receipt and process payments received by mail, in person, and electronically, including daily cash receipt submittals to Accounting officeReconcile, review and update student financial interface software (TouchNet) to remove holds, process payments and returned paymentsCreate and maintain payment plans, calendars, and users in TouchNetMonitor bank accounts for student billing-related activityReview and process refund list for eligible disbursements weeklyProcess Return of Funds requests from Department of Veteran AffairsVoid and reissue student refund checks as neededProcess and post financial aid transmittals to student accounts in cooperation with the Financial Aid officeProcess institutional loans and awards to students when requested by the Student Services, Circle of Support, or Foundation Office, including Special Support Emergency Loans, Leopard Loans and Student Success AwardsPost bookstore charges to student accounts and process pass-through disbursements to the bookstoreProcess daily posting of student account transactions, as well as full general ledger daily postings as neededProcess athlete meal allowances and room rent scholarships, including financial aid posting and check request issuanceRebill student accounts as needed to correct charges due to class schedule changes, change of residency, and application of various waivers and exemptionsEstablish billing registration tables to implement tuition and fee rate changesAssist Workforce and Continuing Education with processing sponsorships and receiving paymentsApply waivers and exemptions for First Responders to student accounts and prepare billing statements for local agenciesMonitor ArmyIgnitEd Portal for tuition assistance, submission of payment requests, and apply benefit information and payments within Colleague softwareProduce 1098-T forms annuallyMaintain SAM website eligibility for federal paymentsPrepare annual survey for Texas Tomorrow FundProvide input on refund and payment plan dates for website and calendarReview and processing of student bad debtCreate new accounts receivable codes as needed for course-specific feesPrepare allocation of funds to student organizations as requested by Director of Student LifeParticipate in ongoing training and updates for student payment interface and Colleague softwareServe as guidance and back-up support for Associate Director, Specialist and Cashiers as neededRespond to emails, phone calls and voicemails regarding student accountsPerform other job-related duties as assigned.SOCIAL CONSTRUCTS REQUIRED OF POSITION:Display empathy and positive regard for others in written, verbal and non-verbal communications.Work with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.Be friendly and collegial with co-workers, faculty, students, staff, and visitors to the campus.Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility.Dress appropriately for a workplace with frequent customer service interaction and community outreach.Meet all required standards of confidentiality. Keep work areas in a clean and orderly manner.As a Temple College Employee, actively engage in the Temple College mission of creating a culture of caring by providing excellent customer service to all internal and external customers and embracing the core values of Temple College: Excellence, Integrity, Community, and Respect.Knowledge Skills and Abilities & Physical Demands
KNOWLEDGE:
Knowledge of Ellucian Colleague student information systemKnowledge of higher education student billing processesDemonstrated knowledge of FERPA requirementsKnowledge of Department of Veterans Affairs regulations regarding higher education programsSKILLS:Strong interpersonal and communication skillsExcellent organization skillsABILITIES:The ability to work effectively with a wide range of constituencies in a diverse communityAbility to communicate effectively, both verbally and in writingAbility to analyze and explain student account billing transactions.PHYSICAL EFFORT:Light physical activity is required with occasional lifting of objects up to 15 pounds. Keyboarding and computer use. May require long periods of sitting or standing.WORKING CONDITIONS:Work is normally performed in an office setting. Duties will require travel in personal or school owned vehicles.WORK SCHEDULE:Monday-Thursday: 8:00 AM to 6:00 PM with an hour lunch breakFriday: 8:00 AM to 12:00 PMSummer Schedule:Monday-Thursday: 7:30 AM to 6:00 PM with a half-hour lunch breakThis is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.HOURS REQUIRED PER WEEK :40TRS/ORP:TRS or ORPSUPERVISORY DUTIES:Associate Director, Revenue and Student AccountingCashiers, Revenue and Student AccountingREPORTS TO:Associate Vice President, Finance and Human Resources
TEMPLE COLLEGE BENEFITS
To enhance the employment opportunity you may be seeking, Temple College offers a competitive array of benefit options to select from, some of which are fully paid for by the college. Listed below is a summary of benefits currently offered for full-time employees. Part-time employees are eligible for specific benefits on a pro-rated basis.
MEDICAL AND OPTIONAL INSURANCE COVERAGE BENEFIT OPTIONS
The Medical and optional insurance coverage benefit options listed below are offered through Temple College by the Employees Retirement System (ERS) of Texas. Please visit ERS at for further information.MEDICAL:Eligible full-time employees can choose from the following medical programs which begin the first day of the month following the 60th day of employment:
HealthSelect of Texas "Blue Cross Blue Shield" (PPO)Consumer Directed HealthSelect "Blue Cross Blue Shield (HSA)
Medical plans include prescription coverage. Employee medical coverage monthly premiums are fully paid for by the college and the college pays for one-half (1/2) of the cost of dependent care coverage monthly premiums.
OPTIONAL BENEFITS:Dental (PPO and HMO), Vision, Optional Term Life Insurance, Voluntary Accidental Death and Dismemberment, Dependent Term Life Insurance, Short-term and Long-term Disability, Texa$aver (457 plan), TexFlex-Health and Dependent Care Reimbursement.
Optional benefits are employee paid but are offered at very competitive rates.ANNUAL AND SICK LEAVE ACCRUALS
ANNUAL LEAVE ACCRUALS:
Regular, full-time twelve (12) month faculty and staff accrue Annual Leave as follows:
Years of Service
: 0 through 5
Accrual Rate (Maximum Accrual Hours per Month) = 8Accrual Rate (Maximum Accrual Hours per Year) = 96
Years of Service: 6 through 10
Accrual Rate (Maximum Accrual Hours per Month) =10Accrual Rate (Maximum Accrual Hours per Year) =120
Years of Service: 10 plus years
Accrual Rate (Maximum Accrual Hours per Month) =12Accrual Rate (Maximum Accrual Hours per Year) =144
Annual leave may be accrued up to a limit of 240 hours with special provisions allowing for annual accruals above that limit. Faculty with contracts less than 12 months do not accrue Annual Leave but are provided with 20 hours of personal time per fiscal year.SICK LEAVE ACCRUALS:Faculty and Administrative Staff: Accruals of 8 hours per month. Sick Leave may be accrued up to a limit of 1040 total hours. Faculty with contracts less than 12 months will receive accruals during the summer semester if they instruct during that time.
ADDITIONAL INFORMATION
HOLIDAYS: Recognized college holidays, in addition to Annual and Sick leave accruals, include Labor Day, Thanksgiving Break, Winter Break, Martin Luther King Day, Spring Break, Good Friday, Memorial Day and Independence Day.PAYROLL:
Employees are paid by direct deposit through the last working day of the month. Actual deposits are paid on the last working business day of the month. All benefit deductions are taken at that time.RETIREMENT:
Temple College is one of the few community colleges in the state of Texas to be permitted Federal Social Security deductions. Temple College is a Section 218 employer.All regular employees are mandated by the Texas State Legislature to enroll in either the Teacher Retirement System (TRS) or the Optional Retirement Program (ORP) however, ORP participation is based upon position. All faculty members are eligible to participate in either TRS or ORP. A list of ORP providers is available.
Please visit TRS at for further information.
Contribution:
Member:
Teacher Retirement System (TRS) = 8.0% of annual salaryEmployer:
Teacher Retirement System (TRS) = 7.75% of member's annual salary
Contribution:
Member:
Optional Retirement Program (ORP) = 6.65 % of annual salaryEmployer:
Optional Retirement Program (ORP) = 6.6% of annual salary
Tax Sheltered Annuities (TSAs) also known as Tax Deferred Annuities (TDAs) are available to all employees who are eligible to participate in the TRS/ORP retirement program and who wish to participate in this program. This participation is voluntary and contributions are made from the employee's salary. A list of providers is available.MISCELLANEOUS LEAVE:
Family and Medical Leave (FMLA), Jury Duty, Bereavement, Deteriorating weather, and Military training.WORKERS COMPENSATION:
If an employee is injured on the job, Temple College, through its Worker Compensation Program, pays all authorized hospital, nursing, and physician's fees. Additional benefits may be available.HOURS OF OPERATION:
Regular Schedule:
Monday - Thursday: 8:00 a.m. - 6:00 p.m.Friday: 8:00 a.m. - 12:00 p.m.
Summer Schedule:
Monday - Thursday: 7:30 a.m. - 6:00 p.m.