The Shipyard
Office Manager
The Shipyard, San Diego, California, United States, 92189
The Shipyard is a leading, independent agency that builds performance-driven brands audiences can't help but love.
By applying modern mindsets to established models, we fuel brand and marketing decisions that are more courageous and more validated.
Our ability to align bold creativity with individual consumer motivations lets us do more than hope for brand love - we methodically engineer it throughout the consumer journey. That's how we activate the synergistic power of brand building and performance marketing.
Engineering Brand Love through the courageous ambitions of our people and our clients.
The agency has significant momentum and is on a roll with new business. Our team continues to expand across four cities (Columbus, Newport Beach, Sacramento, and San Diego) and we're still growing. Come join our team!
SUMMARY
We are looking for a smart, experienced, and motivated
Office Manager
to join our
San Diego
team.
The
Office Manager
is responsible for performing a variety of duties in managing the needs of the San Diego office and working on various initiatives. You will have the ability to work independently on projects and work collaboratively to handle a wide variety of activities and handle confidential matters within the office. This role is ideal for the person who loves to multitask, prefers an ever-changing, challenging, and developing environment, and is curious to learn about all the components of an advertising agency.
This is an in-office position and the candidate must live in
San Diego .
At The Shipyard, we know that it's your unique talents, backgrounds, and perspectives that make you who you are, just like our team, who come from various career paths and experiences. We believe we can't be truly diverse without bringing your most authentic self to the agency.
Studies show that people from marginalized communities may not always apply for positions if they don't meet every single requirement in a job posting. At The Shipyard, we encourage you to apply even if you don't meet all the requirements. We believe that your passion for what we stand for - our values and purpose - is just as important as meeting every checkbox.
ESSENTIAL DUTIES & RESPONSIBILITIES
Lead logistics and support for the San Diego office moveMain point of contact and liaison between Property Management and The ShipyardServe as the first point of contact for any office visitors - providing a red-carpet experience by greeting them, connecting them with the person they are meeting, providing parking logistics, offering a beverage, and giving them a tour of the space as neededManage the aesthetics, cleanliness, and order of the entire office space, including conference rooms, kitchen, and private officesAssist new hires with first week orientation (desk set up, coordination with IT on equipment, coordinating lunches, meet and greets, employee access, and parking management)Liaison between vendors (other than IT vendors), including but not limited to building contractors, janitorial services, construction contractors, and maintenance service providersOrder supplies and groceries for the break room/kitchen and office suppliesSupport department teams with room setup, catering, and meeting logistics for client/vendor meetingsGo-to person for general office needs, ordering supplies, etc.Support People & Culture team with coordination of office events, including but not limited to event planning and execution (agency all-hands meetings, holiday parties, summer company events, off-site meetings, external/client events)Support People & Culture team with sourcing candidates in roles throughout The Shipyard Collective (The Shipyard, Fahlgren Mortine, TURNER)Provide suggestions for office evolutions and enhancements in an effort to continually bring staff the best in office experience that motivates them to come inCoordinate twice weekly office lunches during mandatory in-office daysPackage shipping and receivingSupport the People & Culture team on office events and culture programs, including but not limited to event planning and execution (holiday parties, summer company events, off-site meetings, external/client events)Other administrative duties, as assigned by People & Culture team and Managing DirectorREQUIRED EXPERIENCE, SKILLS & CHARACTERISTICS
3+ years minimum relevant experience as an Office Manager (advertising agency experience is a plus)Experience working with Executives & C-SuitePossess the ability to handle confidential informationProficient in all Microsoft Office applicationsExcellent writing and communication skillsMust be a self-starter and able to work autonomouslyMust be proactive and able to look at the big picture of any situation that should ariseTechnology savvy - able to easily learn new applicationsWHAT YOU'LL GET
The overall target range of base compensation for this role is $65,000 - 75,000. Compensation offered will be determined by additional factors such as location and experience.Open PTO40 hours of paid sick time (annually)Flexible work hours and remote workPaid holidays + holiday closure between Christmas Eve and New Year's DayCompany-paid medical, dental, and vision insuranceLife insurance and disability benefits401k program with employer matching6 weeks paid parental leaveEmployee bonus referralsDog-friendly offices - not available for Newport BeachCompany-provided snacks and beverages (yes, beer/wine included)... and lots more!Requirements
Must be authorized to work in the U.S. without the need for visa sponsorship.
By applying modern mindsets to established models, we fuel brand and marketing decisions that are more courageous and more validated.
Our ability to align bold creativity with individual consumer motivations lets us do more than hope for brand love - we methodically engineer it throughout the consumer journey. That's how we activate the synergistic power of brand building and performance marketing.
Engineering Brand Love through the courageous ambitions of our people and our clients.
The agency has significant momentum and is on a roll with new business. Our team continues to expand across four cities (Columbus, Newport Beach, Sacramento, and San Diego) and we're still growing. Come join our team!
SUMMARY
We are looking for a smart, experienced, and motivated
Office Manager
to join our
San Diego
team.
The
Office Manager
is responsible for performing a variety of duties in managing the needs of the San Diego office and working on various initiatives. You will have the ability to work independently on projects and work collaboratively to handle a wide variety of activities and handle confidential matters within the office. This role is ideal for the person who loves to multitask, prefers an ever-changing, challenging, and developing environment, and is curious to learn about all the components of an advertising agency.
This is an in-office position and the candidate must live in
San Diego .
At The Shipyard, we know that it's your unique talents, backgrounds, and perspectives that make you who you are, just like our team, who come from various career paths and experiences. We believe we can't be truly diverse without bringing your most authentic self to the agency.
Studies show that people from marginalized communities may not always apply for positions if they don't meet every single requirement in a job posting. At The Shipyard, we encourage you to apply even if you don't meet all the requirements. We believe that your passion for what we stand for - our values and purpose - is just as important as meeting every checkbox.
ESSENTIAL DUTIES & RESPONSIBILITIES
Lead logistics and support for the San Diego office moveMain point of contact and liaison between Property Management and The ShipyardServe as the first point of contact for any office visitors - providing a red-carpet experience by greeting them, connecting them with the person they are meeting, providing parking logistics, offering a beverage, and giving them a tour of the space as neededManage the aesthetics, cleanliness, and order of the entire office space, including conference rooms, kitchen, and private officesAssist new hires with first week orientation (desk set up, coordination with IT on equipment, coordinating lunches, meet and greets, employee access, and parking management)Liaison between vendors (other than IT vendors), including but not limited to building contractors, janitorial services, construction contractors, and maintenance service providersOrder supplies and groceries for the break room/kitchen and office suppliesSupport department teams with room setup, catering, and meeting logistics for client/vendor meetingsGo-to person for general office needs, ordering supplies, etc.Support People & Culture team with coordination of office events, including but not limited to event planning and execution (agency all-hands meetings, holiday parties, summer company events, off-site meetings, external/client events)Support People & Culture team with sourcing candidates in roles throughout The Shipyard Collective (The Shipyard, Fahlgren Mortine, TURNER)Provide suggestions for office evolutions and enhancements in an effort to continually bring staff the best in office experience that motivates them to come inCoordinate twice weekly office lunches during mandatory in-office daysPackage shipping and receivingSupport the People & Culture team on office events and culture programs, including but not limited to event planning and execution (holiday parties, summer company events, off-site meetings, external/client events)Other administrative duties, as assigned by People & Culture team and Managing DirectorREQUIRED EXPERIENCE, SKILLS & CHARACTERISTICS
3+ years minimum relevant experience as an Office Manager (advertising agency experience is a plus)Experience working with Executives & C-SuitePossess the ability to handle confidential informationProficient in all Microsoft Office applicationsExcellent writing and communication skillsMust be a self-starter and able to work autonomouslyMust be proactive and able to look at the big picture of any situation that should ariseTechnology savvy - able to easily learn new applicationsWHAT YOU'LL GET
The overall target range of base compensation for this role is $65,000 - 75,000. Compensation offered will be determined by additional factors such as location and experience.Open PTO40 hours of paid sick time (annually)Flexible work hours and remote workPaid holidays + holiday closure between Christmas Eve and New Year's DayCompany-paid medical, dental, and vision insuranceLife insurance and disability benefits401k program with employer matching6 weeks paid parental leaveEmployee bonus referralsDog-friendly offices - not available for Newport BeachCompany-provided snacks and beverages (yes, beer/wine included)... and lots more!Requirements
Must be authorized to work in the U.S. without the need for visa sponsorship.