Administrative Asst II Community Relations

Job/Position DescriptionAdministrative Asst IICome work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers {target=" blank"}The state of Texas offers many benefits {target=" blank"} to employees. HHSC is a qualifying organization for the Federal Public Service Loan Forgiveness Program {target=" blank"}, which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments. We also offer excellent health benefits {target=" blank"}, a lifetime monthly retirement annuity {target=" blank"}as well as 401(k) and 457 Programs {target=" blank"} under the Employees Retirement System of Texas. If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!The Administrative Assistant (AA) is responsible for organizing and supervising all of the administrative functions that facilitate the timeliness and accuracy of activities and deadlines and provides support to Community Relations/Volunteer Services staff as needed. The AA must have the necessary leadership skills to work effectively with management, staff, individuals, donors and Volunteer Services Council Board Members. Essential Job FunctionsAttends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.Maintains a harmonious working relationship with DSSLC staff, individuals, donors, Volunteer Services Council Board Members.Abides by the DSSLC policies.Answers phones, ensuring the correct person gets the call. Takes messages when needed.Keeps front lobby picked up.Receives and processes donations; tangible and monetary.Maintains eTapestry database, keeping records of all donation amounts, donor names, address, etc. Prepares reports.Prepares and tracks receipts and thank you cards.Maintains mailing lists for Christmas Cards, and facilitates the bulk mail process; as well as prepares the resident gift list.Facilitates volunteers on monthly workdays, keeping and providing supplies for the volunteers as needed.Coordinates and orders weekly resident birthday cakes.Coordinates and orders memorial flowers as needed.Prepares bank depositsPays bills on a timely basis for the Volunteer Services Council.Greets guests with dignity and respect, offering assistance as needed.Able to lift and carry 50 pounds if necessary, and able to get up and down many times a day.Maintains organized files.Able to drive a cargo van for donation pick-ups in t https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=616012 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.