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Career Personnel

Litigation Secretary

Career Personnel, Montgomery, Alabama, United States, 36136


Outstanding Law Firm is seeking a new member to join their team. Job Summary: The Litigation Secretary will be responsible for providing comprehensive administrative and clerical support to litigation attorneys and partners. This role demands a high level of organization, excellent communication skills, and the ability to manage multiple tasks simultaneously in a fast-paced environment. Responsibilities: Document Preparation:

Prepare, revise, and format legal documents, including pleadings, motions, briefs, and discovery materials, ensuring accuracy and compliance with court rules and deadlines. Case Management:

Maintain and organize case files, including electronic and paper records, ensuring that all documents are filed properly and accessible when needed. Court Filings:

Assist with electronic and manual court filings, ensuring all documents are filed on time and in accordance with local, state, and federal court requirements. Scheduling:

Coordinate and schedule meetings, depositions, hearings, and court appearances, managing the attorneys’ calendars effectively. Correspondence:

Draft, proofread, and manage correspondence, including emails, letters, and memos, ensuring professional and clear communication. Client Interaction:

Serve as a liaison between clients, courts, opposing counsel, and other parties, handling inquiries and relaying messages as needed. Billing:

Assist with billing processes, including time entry, invoice preparation, and expense tracking. Research:

Conduct basic legal research and gather information relevant to cases, under the guidance of attorneys. Office Management:

Perform general office duties, including answering phones, photocopying, scanning, and ordering supplies. Requirements: Education:

High school diploma or equivalent required; Associate’s or Bachelor’s degree in a related field preferred. Experience:

Minimum of 3-5 years of experience as a litigation secretary or in a similar role within a law firm. Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), legal document management systems, and electronic court filing systems.