Secretary (OA)

Summary Explore a new career with the BLM - where our people are our most precious resource. This position is located in National Operations Center (NOC), Office of the Director in Lakewood, CO. Information about Lakewood and the surrounding area can be found here. We expect to fill one vacancy at this time; however, additional positions may be filled from this announcement if they become available. Responsibilities Serves as the principal office manager for the Director’s office, ensuring that the practices and procedures used by secretaries in subordinate offices are consistent with those of the Director. Develops, implements, and recommends changes to administrative procedures and methods to be used by secretaries in subordinate offices throughout the organization. Prepares and conducts periodic training sessions for all secretaries and/or administrative support personnel in subordinate offices. Responds to inquiries and administrative problems brought to the Director’s office by members of the staff and officials of the Washington Office, State and federal government offices. Maintains control over the Director’s and Associate Director’s appointments, calls, and schedules. Serves as liaison between the Director, subordinate staff offices, and numerous other organizations by keeping them informed of the Director’s policies and views on current issues. Plans numerous and changeable travel itineraries and commits travel arrangements for the Director and Associate Director. Monitors and maintains official files for the Office of the Director. Requirements Conditions of Employment Qualifications Selective Placement Factors: This position requires a special qualification that has been determined to be essential to perform the duties and will be used as a screen out element. Those who do not provide evidence they possess the following selective factor(s) will be rated not qualified: Type a minimum of 40 words a minute (based on a 5-minute sample with 3 or less errors). In order to be rated as qualified for this position, we must be able to determine that you meet the qualification requirements - please be sure to include this information in your resume. No assumptions will be made about your experience. For GS-08: You must possess one (1) full year of specialized experience at or equivalent to the GS-07 level that is equivalent in difficulty and complexity. Specialized experience is defined as implementing office operations by following secretarial procedures and policies identified by supervisor; serving as clerical liaison between supervisor and staff; scheduling and/or arranging meetings or conferences; performing the following administrative functions: completing travel arrangements, reviewing and drafting correspondence, screening visitors and telephone calls, scheduling meetings, and utilizing various office automation software. For GS-09: You must possess one (1) full year of specialized experience at or equivalent to the GS-08 level that is equivalent in difficulty and complexity. Specialized experience is defined as managing office operations by developing and implementing secretarial procedures and policies; serving as lead clerical liaison between supervisor and staff; scheduling and/or arranging meetings or conferences; performing the following administrative functions: completing travel arrangements, preparing travel orders, reviewing and drafting correspondence, overseeing the work of Division clerical staff, screening visitors and telephone calls, scheduling meetings, and utilizing various office automation software. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Applicants must meet both eligibility and qualification requirements for the position of interest by the closing date of the announcement. Federal employees in the competitive service are also subject to the Time-In-Grade requirement in accordance with 5 CFR 300.604. If you are a current Federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must have completed a minimum of 52 weeks at the next lower grade level. Education Additional Information Career Transition Assistance Plan (CTAP)/lnteragency Career Transition Assistance Program (ICTAP): These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well qualified for the position with a score of 85 or above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information: CTAP or ICTAP Males born after 12/31/59 must be registered for Selective Service DOI uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit: www.dhs.gov/e-verify Certain incentives (such as Recruitment, Relocation or Student Loan Repayment) may be authorized to eligible selectees. If eligible and qualified, you may be offered a recruitment or relocation incentive. The decision to offer an incentive will be made on a case-by-case basis and is neither promised nor guaranteed. For information visit: Recruitment Incentive or Relocation Incentive or Student Loan Repayment. Travel and relocation expenses will not be paid by the Department of the Interior. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee. The official worksite for the selectee is the duty station identified in this vacancy announcement. The selectee will typically report to this duty location on a regular and recurring weekly basis. The selectee may be allowed to telework with supervisor approval. This position is considered a career ladder opportunity, with a full performance level of GS-09. If selected at a lower grade level, you may be non-competitively promoted to the next grade level at the discretion of your supervisor and is contingent upon meeting regulatory and legal requirements for promotion, satisfactory performance, and the availability of higher-level work. Promotion is not guaranteed, and no promise of promotion is implied. Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus/Offices within the Department of the Interior (DOI) who have vacancies within the same occupational series, grade, full performance level and in the same geographic location(s), including within the same metro/commuting area. Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration.