Tripoint Search
Administrative Coordinator
Tripoint Search, Reston, Virginia, United States, 22090
Location: Reston, VirginiaType: Direct HireJob #860Salary: $55,000POSITION: Administrative Coordinator
LOCATION:
Reston, VA
THE ORGANIZATION:
Elite Top Law Firm
COMPENSATION:
Competitive base salary up to $65K,commensurate with experience and Well Paid Overtime, Plus Bonus. All Medical, Dental Vision Coverage; Generous Paid Time Off; 401K w/match; Transit; All firm Amenities and additional benefits discussed in your welcome package during onboarding.
SUMMARY:
The Administrative Coordinator provides high-quality administrative and concierge support to the firm's clients, attorneys, and professional staff in the Reston office of a major law firm. Must have the confidence and technical skills to provide support in a fast-paced corporate environment.
KEY RESPONSIBILITIES:
Answer telephone calls; retrieve and forward messagesGreet and direct visitorsMaintain conference room scheduling calendarReconcile firm invoices, expenses, and check requestsEnter firm financial documents into the firm's internal system and coordinate with the accounting team for any discrepanciesUpdate telephone directories and employee contact information on multiple platformsLiaise with vendors and building management regarding deliveries and maintenance issuesCoordinate catering, conference rooms, and various meeting details needed for firm eventsMaintain building security by updating guest logs and parking vouchersProvide administrative support to the firm’s attorneys and their clients: time entry, calendaring, document management, and conference servicesInterface with visiting attorneys and clients by providing high-quality concierge services including travel arrangements, dining services, car services, courier, and document supportSchedule and coordinate meetings, write emails and correspondence, and create charts, graphs, etc. for various projectsScan, duplicate, and proofread documents as neededCommunicate effectively on busy, multiple telephone linesResponds to emails and routes messages to the appropriate personnelArrange logistical support for in-house and virtual meeting/events (conference rooms, scheduling, AV requests, and calendar invites)Sets up and maintains administrative files and recordsREQUIREMENTS:
High School Diploma or related experience1-2+ years of reception, administrative, or customer service experience in a fast-paced law firm or corporate environmentExcellent written and verbal communication skillsProfessional demeanor and appearance at all timesAbility to remain calm and diplomatic in fast-paced, stressful situationsMicrosoft Office proficiency (Outlook, Word, Excel)Experience with Adobe Acrobat, Internet, and IntranetStrong customer service skills
LOCATION:
Reston, VA
THE ORGANIZATION:
Elite Top Law Firm
COMPENSATION:
Competitive base salary up to $65K,commensurate with experience and Well Paid Overtime, Plus Bonus. All Medical, Dental Vision Coverage; Generous Paid Time Off; 401K w/match; Transit; All firm Amenities and additional benefits discussed in your welcome package during onboarding.
SUMMARY:
The Administrative Coordinator provides high-quality administrative and concierge support to the firm's clients, attorneys, and professional staff in the Reston office of a major law firm. Must have the confidence and technical skills to provide support in a fast-paced corporate environment.
KEY RESPONSIBILITIES:
Answer telephone calls; retrieve and forward messagesGreet and direct visitorsMaintain conference room scheduling calendarReconcile firm invoices, expenses, and check requestsEnter firm financial documents into the firm's internal system and coordinate with the accounting team for any discrepanciesUpdate telephone directories and employee contact information on multiple platformsLiaise with vendors and building management regarding deliveries and maintenance issuesCoordinate catering, conference rooms, and various meeting details needed for firm eventsMaintain building security by updating guest logs and parking vouchersProvide administrative support to the firm’s attorneys and their clients: time entry, calendaring, document management, and conference servicesInterface with visiting attorneys and clients by providing high-quality concierge services including travel arrangements, dining services, car services, courier, and document supportSchedule and coordinate meetings, write emails and correspondence, and create charts, graphs, etc. for various projectsScan, duplicate, and proofread documents as neededCommunicate effectively on busy, multiple telephone linesResponds to emails and routes messages to the appropriate personnelArrange logistical support for in-house and virtual meeting/events (conference rooms, scheduling, AV requests, and calendar invites)Sets up and maintains administrative files and recordsREQUIREMENTS:
High School Diploma or related experience1-2+ years of reception, administrative, or customer service experience in a fast-paced law firm or corporate environmentExcellent written and verbal communication skillsProfessional demeanor and appearance at all timesAbility to remain calm and diplomatic in fast-paced, stressful situationsMicrosoft Office proficiency (Outlook, Word, Excel)Experience with Adobe Acrobat, Internet, and IntranetStrong customer service skills