Baltimore County
Legal Secretary - Police Department
Baltimore County, Towson, Maryland, United States, 21286
Salary:
$39,201.00 - $45,098.00 Annually
Location :
Towson, MD
Job Type:
MERIT
Job Number:
01.525 08-2023
Department:
POLICE
Opening Date:
07/27/2024
Closing Date:
Continuous
Pay Schedule I, Grade 21, Regular Schedule: 35 hours per week
A vacancy exists in the Police Department.
A list of eligible applicants will be established based on the examination as outlined below.Current and future vacancies occurring within the class may be filled from the list of eligible applicants.
All interested transfer and promotional candidates must apply at this time.
List all
promotions
and changes in job duties due to
reclassification
as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.
NOTE: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.
You MUST attach your transcript(s) or license(s) to your application.
Failure to submit proof of Licenses, Certifications and Educationwill result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.
Examples of Duties
Under general supervision, performs a full range of legal secretarial work including the processing of various legal documents.Produces reports, correspondence, bills, legal opinions, deeds, contracts, affidavits, pleadings, motions, depositions, demurrers, briefs, manuscripts, or other legal documents.Prepares, drafts and processes some legal documents, following the cases through court procedures or administrative settlements.Checks legal references and proofreads legal documents.Sets up and maintains files, and indexes office records and legal documents.Maintains accurate tickets of court trial assignments of the professional staff.Composes and routes correspondence.Operates office machinery such as fax machines, photocopiers, calculators, and typewriters.Uses automated office systems such as word processing equipment and/or computers.Takes and transcribes dictation in positions where such skills are required.Examples of Other Duties
May act as clerk in court.May prepare case histories for cases being brought into court.May train or coordinate the work of other secretarial or clerical personnel.May perform receptionist duties.Performs other related duties as required.(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)Qualifications
Possession of a high school diploma or an appropriate equivalent.
Plus
Two years' experience in legal secretarial, legal stenographic, or closely related work.
Or
Graduation from an accredited college or university with an A.A. degree in legal secretarial training.
(Additional qualifying experience may be substituted on a year-for-year basis for the required education.)
Proof of Licenses, Certifications and EducationApplicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application by the closing date of the job posting.
Proof of Degree EquivalencyApplicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. ().
Mail or deliver documents to:ATTN: Legal Secretary - Police Department/Jessica HallOffice of Human ResourcesBaltimore County Government308 Allegheny Ave.Towson, MD 21204You MUST attach your transcript(s) or license(s) to your application.
EXAMINATION PROCEDUREApplicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.Conditions of Employment
Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.
Physical and Environmental ConditionsThe work of this classification is essentially sedentary with occasional walking, standing, lifting, or other limited physical activity. The work also involves the sustained operation, on a production basis, of office devices such as typewriters, word processors, or data entry devices.
Medical Examination and Employment Background InvestigationApplicants selected for employment with Baltimore County must successfully complete a physical examination, drug screening and employment investigation, including, but not limited to criminal background, education certification and fingerprinting checks.
Employment Benefits for Full-Time, Merit or Classified Employees
Baltimore County General Government offers the following benefits to full-time,merit or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise.
Equal Opportunity EmployerBaltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.
Smoke free workplaceAll Baltimore County offices are smoke free.
Drug free workplaceBaltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.
Salary
Annual Salary review
- Step increases may be granted on anniversary date based on satisfactory job performanceGeneral Increases
- Cost of living increases and adjustments may be granted as legislated.Longevity Increases
- In accordance with the specific pay schedule, a full-time merit or classified employee may receive a longevity increase, equivalent to one step, upon completion of a certain number of years of classified service with the County.
Employee Assistance ProgramOur Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.
Health InsuranceHealth Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:
Medical, Prescription, Dental and Vision insurance.
Flexible Spending AccountsOpportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.
Life InsuranceEmployees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.
RetirementEmployees are required to participate in the Baltimore County Employees' Retirement System (ERS), with very limited exceptions.
Paid LeavePaid benefits listed below vary depending upon the Classification.
Sick LeaveVacation LeavePersonal LeaveHolidaysBereavement LeaveJury LeaveMilitary Leave
Baltimore County Employees Federal Credit UnionMembership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.
Direct DepositPayroll through direct deposit to the financial institution selected by employee is required.
Educational Assistance70 to 80 percent tuition reimbursement following successful completion of pre-approved courses related to position. Amount of reimbursement and fiscal year dollar limitations vary with bargaining group.
Deferred CompensationNationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.
DisclaimerThis is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.
01
The purpose of the supplemental questions listed below is to further evaluate your experience and education to determine your eligibility for this job classification. Answer each question accurately and thoroughly. To be considered for this position, the experience you indicate in your responses to the supplemental questions must also be described, in detail, on the
Work History/Experience
section of this application. Questions with text answers require you to include the name of the employer/organization and dates of the specific experience.
I have read and acknowledge the above instructions.
02
Failure to complete all fields of the "Work Experience/History" section of the application will result in your application not being considered.
A resume will not be considered
in determining your qualifications for this position. Applicants selected for an interview may provide a resume at that time.
I have read and acknowledge the above statement.
03
Are you currently a merit (full-time), non-merit (part-time), or temporary employee of the Baltimore County General Government?Employees of Baltimore County Public Schools, Baltimore County Public Library, Baltimore County's court systems or Baltimore County Community College and employees of temporary services used by the County are not considered employees of the Baltimore County General Government.
YesNo
04
Select the type of driver's license you currently hold. Be sure you have provided your driver's license number, class and state in the previous section of this application.
Commercial Driver's License equivalent to a Commercial, Class A Maryland Driver's License.Commercial Driver's License equivalent to a Commercial, Class B Maryland Driver's License.Commercial Driver's License equivalent to a Commercial Class C Maryland Driver's License with a Passenger Endorsement.Non-Commercial Driver's License equivalent to a Non-Commercial, Class C Maryland Driver's License.Provisional Non-Commercial Driver's License equivalent to a Provisional Non-Commercial, Class C Maryland Driver's License.Driver's License Learners Permit.I do not have a driver's license.
05
The position you are applying for requires proof of education and/or licenses beyond high school in order to qualify. You must submit this proof as instructed on the job posting. If you do not submit the transcript(s) or license(s) by the closing date, your application will not be considered further.
I have read and acknowledge the above instructions.
06
Select the option that best describes your level of education and experience in legal secretarial, legal stenographic, or closely related work.
High School or appropriate equivalent, plus two years' experience in legal secretarial or legal stenographic or closely related work.A.A. degree in legal secretarial training.Bachelor's degree.Master's degree.I do not meet the minimum requirements for this position.
07
Provide specific example(s) of the experience you cited in the previous question. Include the employer(s) and date(s) you performed these duties. Be certain that this experience is also described, in detail, on the Work History/Experience section of this application.If you chose "I do not meet the minimum requirements for this position" in the previous question, respond by entering N/A to this question.
08
Word Processing
Select the option that best describes your experience using Microsoft Word or other word processing software.
Create, format, modify, merge, track changes to and print text documents, outlines, tables, charts, labels, envelopes, forms and other documents.Create, format, modify and print letters and other text documents.Not applicable. No experience as described above.
09
Describe your level of proficiency taking and transcribing dictation. This information must be included in the "Work Experience" section of your application.
I do not have experience taking and transcribing dictation.I have taken a class or have had training in taking and transcribing dictation but have no experience using it in a work setting.I have some work experience taking and transcribing dictation but I am not proficient in doing so.I am proficient taking and transcribing dictation.
10
LEGAL TERMINOLOGY
Select the choice that best describes your experience working with legal terminology and documents.
I have regularly worked with legal terminololgy and documents for at least one (1) year in a full-time (minimally 30 hours/week) work environment.I have less than one (1) year experience working with legal terminology and documents.I do not have experience with legal terminology and documents.
11
Provide specific example(s) of the experience you cited in the previous question. Include the employer(s) and date(s) you performed these duties. If you do not have this experience, respond by entering N/A to this question.
12
Do you have experience working with subpoenas?
YesNo
13
Provide specific example(s) of the experience you cited in the previous question. Include the employer(s) and date(s) you performed these duties. If you chose "No" in the previous question, respond by entering N/A to this question.
14
Do you have legal secretarial experience in a public sector setting?
YesNo
15
Provide specific example(s) of the experience you cited in the previous question. Include the employer(s) and date(s) you performed these duties. If you chose "No" in the previous question, respond by entering N/A to this question.
16
Do you have experience establishing, organizing or documenting zoning legal deadlines and maintaining a zoning and development public hearing case docket?
YesNo
17
Provide specific example(s) of the experience you cited in the previous question. Include the employer(s) and date(s) you performed these duties. If you chose "No" in the previous question, respond by entering N/A to this question.
18
The work of this classification is essentially sedentary with occasional walking, standing, lifting, or other limited physical activity. The work also involves the sustained operation, on a production basis, of office devices such as typewriters, word processors, or data entry devices. Are you willing and able to accept this condition of employment?
YesNo
19
Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.
I have read and acknowledge the above statement.
20
Applicants selected for employment with Baltimore County must successfully complete a physical examination, drug screening and employment investigation, including, but not limited to criminal background, education certification and fingerprinting checks.
Yes, I am willing to accept these conditions of employment.No, I am not willing to accept these conditions of employment and therefore I understand I will not be considered for this position with Baltimore County Government.
21
I understand I am responsible for maintaining the accuracy of my contact information, including my street address, my e-mail address, and my contact telephone numbers. My failure to maintain accurate contact information may result in my not receiving information regarding this job announcement and/or may result in my not being further considered for this employment opportunity. To update this information visit www.governmentjobs.com, click on the "career seekers" link, and follow the prompts.
Yes
Required Question
$39,201.00 - $45,098.00 Annually
Location :
Towson, MD
Job Type:
MERIT
Job Number:
01.525 08-2023
Department:
POLICE
Opening Date:
07/27/2024
Closing Date:
Continuous
Pay Schedule I, Grade 21, Regular Schedule: 35 hours per week
A vacancy exists in the Police Department.
A list of eligible applicants will be established based on the examination as outlined below.Current and future vacancies occurring within the class may be filled from the list of eligible applicants.
All interested transfer and promotional candidates must apply at this time.
List all
promotions
and changes in job duties due to
reclassification
as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.
NOTE: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.
You MUST attach your transcript(s) or license(s) to your application.
Failure to submit proof of Licenses, Certifications and Educationwill result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.
Examples of Duties
Under general supervision, performs a full range of legal secretarial work including the processing of various legal documents.Produces reports, correspondence, bills, legal opinions, deeds, contracts, affidavits, pleadings, motions, depositions, demurrers, briefs, manuscripts, or other legal documents.Prepares, drafts and processes some legal documents, following the cases through court procedures or administrative settlements.Checks legal references and proofreads legal documents.Sets up and maintains files, and indexes office records and legal documents.Maintains accurate tickets of court trial assignments of the professional staff.Composes and routes correspondence.Operates office machinery such as fax machines, photocopiers, calculators, and typewriters.Uses automated office systems such as word processing equipment and/or computers.Takes and transcribes dictation in positions where such skills are required.Examples of Other Duties
May act as clerk in court.May prepare case histories for cases being brought into court.May train or coordinate the work of other secretarial or clerical personnel.May perform receptionist duties.Performs other related duties as required.(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)Qualifications
Possession of a high school diploma or an appropriate equivalent.
Plus
Two years' experience in legal secretarial, legal stenographic, or closely related work.
Or
Graduation from an accredited college or university with an A.A. degree in legal secretarial training.
(Additional qualifying experience may be substituted on a year-for-year basis for the required education.)
Proof of Licenses, Certifications and EducationApplicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application by the closing date of the job posting.
Proof of Degree EquivalencyApplicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. ().
Mail or deliver documents to:ATTN: Legal Secretary - Police Department/Jessica HallOffice of Human ResourcesBaltimore County Government308 Allegheny Ave.Towson, MD 21204You MUST attach your transcript(s) or license(s) to your application.
EXAMINATION PROCEDUREApplicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.Conditions of Employment
Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.
Physical and Environmental ConditionsThe work of this classification is essentially sedentary with occasional walking, standing, lifting, or other limited physical activity. The work also involves the sustained operation, on a production basis, of office devices such as typewriters, word processors, or data entry devices.
Medical Examination and Employment Background InvestigationApplicants selected for employment with Baltimore County must successfully complete a physical examination, drug screening and employment investigation, including, but not limited to criminal background, education certification and fingerprinting checks.
Employment Benefits for Full-Time, Merit or Classified Employees
Baltimore County General Government offers the following benefits to full-time,merit or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise.
Equal Opportunity EmployerBaltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.
Smoke free workplaceAll Baltimore County offices are smoke free.
Drug free workplaceBaltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.
Salary
Annual Salary review
- Step increases may be granted on anniversary date based on satisfactory job performanceGeneral Increases
- Cost of living increases and adjustments may be granted as legislated.Longevity Increases
- In accordance with the specific pay schedule, a full-time merit or classified employee may receive a longevity increase, equivalent to one step, upon completion of a certain number of years of classified service with the County.
Employee Assistance ProgramOur Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.
Health InsuranceHealth Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:
Medical, Prescription, Dental and Vision insurance.
Flexible Spending AccountsOpportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.
Life InsuranceEmployees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.
RetirementEmployees are required to participate in the Baltimore County Employees' Retirement System (ERS), with very limited exceptions.
Paid LeavePaid benefits listed below vary depending upon the Classification.
Sick LeaveVacation LeavePersonal LeaveHolidaysBereavement LeaveJury LeaveMilitary Leave
Baltimore County Employees Federal Credit UnionMembership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.
Direct DepositPayroll through direct deposit to the financial institution selected by employee is required.
Educational Assistance70 to 80 percent tuition reimbursement following successful completion of pre-approved courses related to position. Amount of reimbursement and fiscal year dollar limitations vary with bargaining group.
Deferred CompensationNationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.
DisclaimerThis is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.
01
The purpose of the supplemental questions listed below is to further evaluate your experience and education to determine your eligibility for this job classification. Answer each question accurately and thoroughly. To be considered for this position, the experience you indicate in your responses to the supplemental questions must also be described, in detail, on the
Work History/Experience
section of this application. Questions with text answers require you to include the name of the employer/organization and dates of the specific experience.
I have read and acknowledge the above instructions.
02
Failure to complete all fields of the "Work Experience/History" section of the application will result in your application not being considered.
A resume will not be considered
in determining your qualifications for this position. Applicants selected for an interview may provide a resume at that time.
I have read and acknowledge the above statement.
03
Are you currently a merit (full-time), non-merit (part-time), or temporary employee of the Baltimore County General Government?Employees of Baltimore County Public Schools, Baltimore County Public Library, Baltimore County's court systems or Baltimore County Community College and employees of temporary services used by the County are not considered employees of the Baltimore County General Government.
YesNo
04
Select the type of driver's license you currently hold. Be sure you have provided your driver's license number, class and state in the previous section of this application.
Commercial Driver's License equivalent to a Commercial, Class A Maryland Driver's License.Commercial Driver's License equivalent to a Commercial, Class B Maryland Driver's License.Commercial Driver's License equivalent to a Commercial Class C Maryland Driver's License with a Passenger Endorsement.Non-Commercial Driver's License equivalent to a Non-Commercial, Class C Maryland Driver's License.Provisional Non-Commercial Driver's License equivalent to a Provisional Non-Commercial, Class C Maryland Driver's License.Driver's License Learners Permit.I do not have a driver's license.
05
The position you are applying for requires proof of education and/or licenses beyond high school in order to qualify. You must submit this proof as instructed on the job posting. If you do not submit the transcript(s) or license(s) by the closing date, your application will not be considered further.
I have read and acknowledge the above instructions.
06
Select the option that best describes your level of education and experience in legal secretarial, legal stenographic, or closely related work.
High School or appropriate equivalent, plus two years' experience in legal secretarial or legal stenographic or closely related work.A.A. degree in legal secretarial training.Bachelor's degree.Master's degree.I do not meet the minimum requirements for this position.
07
Provide specific example(s) of the experience you cited in the previous question. Include the employer(s) and date(s) you performed these duties. Be certain that this experience is also described, in detail, on the Work History/Experience section of this application.If you chose "I do not meet the minimum requirements for this position" in the previous question, respond by entering N/A to this question.
08
Word Processing
Select the option that best describes your experience using Microsoft Word or other word processing software.
Create, format, modify, merge, track changes to and print text documents, outlines, tables, charts, labels, envelopes, forms and other documents.Create, format, modify and print letters and other text documents.Not applicable. No experience as described above.
09
Describe your level of proficiency taking and transcribing dictation. This information must be included in the "Work Experience" section of your application.
I do not have experience taking and transcribing dictation.I have taken a class or have had training in taking and transcribing dictation but have no experience using it in a work setting.I have some work experience taking and transcribing dictation but I am not proficient in doing so.I am proficient taking and transcribing dictation.
10
LEGAL TERMINOLOGY
Select the choice that best describes your experience working with legal terminology and documents.
I have regularly worked with legal terminololgy and documents for at least one (1) year in a full-time (minimally 30 hours/week) work environment.I have less than one (1) year experience working with legal terminology and documents.I do not have experience with legal terminology and documents.
11
Provide specific example(s) of the experience you cited in the previous question. Include the employer(s) and date(s) you performed these duties. If you do not have this experience, respond by entering N/A to this question.
12
Do you have experience working with subpoenas?
YesNo
13
Provide specific example(s) of the experience you cited in the previous question. Include the employer(s) and date(s) you performed these duties. If you chose "No" in the previous question, respond by entering N/A to this question.
14
Do you have legal secretarial experience in a public sector setting?
YesNo
15
Provide specific example(s) of the experience you cited in the previous question. Include the employer(s) and date(s) you performed these duties. If you chose "No" in the previous question, respond by entering N/A to this question.
16
Do you have experience establishing, organizing or documenting zoning legal deadlines and maintaining a zoning and development public hearing case docket?
YesNo
17
Provide specific example(s) of the experience you cited in the previous question. Include the employer(s) and date(s) you performed these duties. If you chose "No" in the previous question, respond by entering N/A to this question.
18
The work of this classification is essentially sedentary with occasional walking, standing, lifting, or other limited physical activity. The work also involves the sustained operation, on a production basis, of office devices such as typewriters, word processors, or data entry devices. Are you willing and able to accept this condition of employment?
YesNo
19
Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.
I have read and acknowledge the above statement.
20
Applicants selected for employment with Baltimore County must successfully complete a physical examination, drug screening and employment investigation, including, but not limited to criminal background, education certification and fingerprinting checks.
Yes, I am willing to accept these conditions of employment.No, I am not willing to accept these conditions of employment and therefore I understand I will not be considered for this position with Baltimore County Government.
21
I understand I am responsible for maintaining the accuracy of my contact information, including my street address, my e-mail address, and my contact telephone numbers. My failure to maintain accurate contact information may result in my not receiving information regarding this job announcement and/or may result in my not being further considered for this employment opportunity. To update this information visit www.governmentjobs.com, click on the "career seekers" link, and follow the prompts.
Yes
Required Question