GARVER LLC
Office Support Administrator II
GARVER LLC, Atlanta, Georgia, United States, 30383
The
Office Support Administrator II
applies specific knowledge and principles and practices at an above basic level and uses standard techniques, procedures, and criteria to perform tasks as part of a broader assignment. Work assigned to Office Support Administrators may range from very routine and procedural duties, such as providing receptionist, phone, and typing services, to more advanced duties such as assisting with conferences, meetings, local and office events, arranging travel, maintaining schedules and calendars for others, completing forms, and assisting with project documentation and/or other special assignments. This is an on-site/in office position.Key Responsibilities:Greets incoming guests/vendors and answers phones during normal business hoursPackage pickup/deliverySorts and distributes incoming mail, prepares outgoing mail and packagesOrders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.)Advanced typing, copying, printing, bindingScans/sends documents to clients, sub-consultants, and other Garver officesScans documents to electronic filesAbove basic data entry in Vision (unit logs and expenses)Services office vehicles as needed, maintains vehicle logAssists with office vehicle tag renewalsPlans, coordinates, facilitates, executes, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.)Assists with travel arrangementsEnsures cleanliness of all office areas (outside of janitorial services)Communication with and coordination of office cleaning service and repairAssists with agendas, meeting minutes and may attend meetingsMay code, route, and track invoicesPerforms other clerical or administrative duties as neededGenerates documents such as letters, memosGenerates above basic spreadsheets and presentationsActive participant in inner-office activities (IE Garver Gives)Cultivates strong partnerships with ROA and other office leadershipThe ability to bend and lift 20 to 30lbs requiredOther duties as assignedEducation/Professional Experience:College level courses or professional certifications ( preferred )Three+ (3) years of related experienceCommunication Skills:Possesses above basic oral and written communication skills.Interacts with staff, clients, sub-contractors, and the public in general.Customer ServiceTechnical Skills:Microsoft Teams ( preferred )Basic Office Equipment (phones, copier, scanner)Advanced Office Equipment (binding equipment, large format scanner and plotter)Data entry, General Computer and Data EntryGrow With UsGarver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.Founded in 1919, Garver is an employee-owned multidisciplined engineering, planning, and environmental services firm with more than 1,200 employees across the United States. Offering a wide range of services focused on aviation, buildings, construction, enterprise solutions, federal, survey, transportation, water, and wastewater, Garver sits in the top 100 of the Engineering News-Record's prestigious Top 500 Design Firms list and is consistently recognized as a best firm to work for. Learn more at GarverUSA.com.Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.
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Office Support Administrator II
applies specific knowledge and principles and practices at an above basic level and uses standard techniques, procedures, and criteria to perform tasks as part of a broader assignment. Work assigned to Office Support Administrators may range from very routine and procedural duties, such as providing receptionist, phone, and typing services, to more advanced duties such as assisting with conferences, meetings, local and office events, arranging travel, maintaining schedules and calendars for others, completing forms, and assisting with project documentation and/or other special assignments. This is an on-site/in office position.Key Responsibilities:Greets incoming guests/vendors and answers phones during normal business hoursPackage pickup/deliverySorts and distributes incoming mail, prepares outgoing mail and packagesOrders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.)Advanced typing, copying, printing, bindingScans/sends documents to clients, sub-consultants, and other Garver officesScans documents to electronic filesAbove basic data entry in Vision (unit logs and expenses)Services office vehicles as needed, maintains vehicle logAssists with office vehicle tag renewalsPlans, coordinates, facilitates, executes, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.)Assists with travel arrangementsEnsures cleanliness of all office areas (outside of janitorial services)Communication with and coordination of office cleaning service and repairAssists with agendas, meeting minutes and may attend meetingsMay code, route, and track invoicesPerforms other clerical or administrative duties as neededGenerates documents such as letters, memosGenerates above basic spreadsheets and presentationsActive participant in inner-office activities (IE Garver Gives)Cultivates strong partnerships with ROA and other office leadershipThe ability to bend and lift 20 to 30lbs requiredOther duties as assignedEducation/Professional Experience:College level courses or professional certifications ( preferred )Three+ (3) years of related experienceCommunication Skills:Possesses above basic oral and written communication skills.Interacts with staff, clients, sub-contractors, and the public in general.Customer ServiceTechnical Skills:Microsoft Teams ( preferred )Basic Office Equipment (phones, copier, scanner)Advanced Office Equipment (binding equipment, large format scanner and plotter)Data entry, General Computer and Data EntryGrow With UsGarver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.Founded in 1919, Garver is an employee-owned multidisciplined engineering, planning, and environmental services firm with more than 1,200 employees across the United States. Offering a wide range of services focused on aviation, buildings, construction, enterprise solutions, federal, survey, transportation, water, and wastewater, Garver sits in the top 100 of the Engineering News-Record's prestigious Top 500 Design Firms list and is consistently recognized as a best firm to work for. Learn more at GarverUSA.com.Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.
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