Owasso Public Schools
Administrative Assistant - Attendance
Owasso Public Schools, Owasso, Oklahoma, United States, 74055
Position Type:Support Staff - Campus/Administrative Assistant - 10 Month
Date Posted:10/22/2024
Location:OHS East
Date Available:01/06/2025
JOB TITLE: Administrative Assistant - Attendance
DEPARTMENT: Owasso High School
REPORTS TO: Principal
FLSA STATUS: Non-exempt
SALARY SCHEDULE: Full-time / 190 days
APPROVED BY: Human Resources
APPROVED DATE: 10/22/2024
SUMMARY: Keeps an accurate count of students enrolled at all times by maintaining State mandated student attendance records and reports.
ESSENTIAL FUNCTIONS: these statements are intended to describe the responsibilities assigned to this position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.Takes attendance each hour throughout the dayEstablishes, maintains, and processes recordsKeeps daily student enrollment countKeeps accounting of new student enrollment, withdrawals, and no show listAssists with new student enrollmentProcesses student withdrawalsConfirm student absence with parentRequests and sends student cumulative and confidential recordsRuns quarterly reports and sends to the Office of the SuperintendentAssists the principal with accreditation reportsVerifies and collates all intra and inter school transfer informationPerforms first aid and assists with dispensing with medication when the nurse is unavailableGreets and assists any visitor, student, or teacher in a polite and efficient mannerPolitely answers the telephone and takes appropriate messagesReceives and announces after school instructions, and writes bus passes for studentsAssists in scheduling parent/teacher conferencesCompiles Reports including Quarterly Reporting and Accreditation report.Assembles packets for the beginning of the year enrollmentResponsible for requesting records on new students and mailing out records on withdrawn studentsSorts incoming mail and distributes to appropriate teachers and staffResponsible for sending all 5th grade confidential records to the 6th Grade Center at the end of the yearDevelops cooperative and functional relationships with district staff and the public; maintains consistent and punctual attendance; insures job responsibilities are met competently and within established deadlinesAssists with special projectsAll other duties as assigned by the administrator
SUPERVISORY RESPONSIBILITIES:
None
QUALIFICATION: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:High School Diploma or equivalentOne (1) year of experience in closely related field preferred
KNOWLEDGE/SKILLS/ABILITIES: Computer literate. Ability to follow all district policies and procedures. Ability to work independently, displaying initiative and enthusiasm for the tasks being done. Demonstrating strong communication skills, orally and in writing, with faculty, staff, team members, and administrators. Ability to work without supervision, and work as a team player. Ability to document records accurately. Ability to manage confidential information in a manner that respects students, families, and employees. Ability to listen effectively.
LANGUAGE SKILLS: Ability to read and interpret general written instructions in English language. Ability to effectively communicate with supervisor, school personnel, and co-workers.
MATHEMATICAL SKILLS: Ability to perform basic math functions such as addition and subtraction.
REASONING ABILITY: Ability to apply common sense understanding to carry out written and oral instructions. Ability to define problems, collect data, establish facts, and draw valid conclusions.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to sit for long periods of time, stand, and walk.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Typical office environments. The noise level in the work environment is usually quiet.
Date Posted:10/22/2024
Location:OHS East
Date Available:01/06/2025
JOB TITLE: Administrative Assistant - Attendance
DEPARTMENT: Owasso High School
REPORTS TO: Principal
FLSA STATUS: Non-exempt
SALARY SCHEDULE: Full-time / 190 days
APPROVED BY: Human Resources
APPROVED DATE: 10/22/2024
SUMMARY: Keeps an accurate count of students enrolled at all times by maintaining State mandated student attendance records and reports.
ESSENTIAL FUNCTIONS: these statements are intended to describe the responsibilities assigned to this position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.Takes attendance each hour throughout the dayEstablishes, maintains, and processes recordsKeeps daily student enrollment countKeeps accounting of new student enrollment, withdrawals, and no show listAssists with new student enrollmentProcesses student withdrawalsConfirm student absence with parentRequests and sends student cumulative and confidential recordsRuns quarterly reports and sends to the Office of the SuperintendentAssists the principal with accreditation reportsVerifies and collates all intra and inter school transfer informationPerforms first aid and assists with dispensing with medication when the nurse is unavailableGreets and assists any visitor, student, or teacher in a polite and efficient mannerPolitely answers the telephone and takes appropriate messagesReceives and announces after school instructions, and writes bus passes for studentsAssists in scheduling parent/teacher conferencesCompiles Reports including Quarterly Reporting and Accreditation report.Assembles packets for the beginning of the year enrollmentResponsible for requesting records on new students and mailing out records on withdrawn studentsSorts incoming mail and distributes to appropriate teachers and staffResponsible for sending all 5th grade confidential records to the 6th Grade Center at the end of the yearDevelops cooperative and functional relationships with district staff and the public; maintains consistent and punctual attendance; insures job responsibilities are met competently and within established deadlinesAssists with special projectsAll other duties as assigned by the administrator
SUPERVISORY RESPONSIBILITIES:
None
QUALIFICATION: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:High School Diploma or equivalentOne (1) year of experience in closely related field preferred
KNOWLEDGE/SKILLS/ABILITIES: Computer literate. Ability to follow all district policies and procedures. Ability to work independently, displaying initiative and enthusiasm for the tasks being done. Demonstrating strong communication skills, orally and in writing, with faculty, staff, team members, and administrators. Ability to work without supervision, and work as a team player. Ability to document records accurately. Ability to manage confidential information in a manner that respects students, families, and employees. Ability to listen effectively.
LANGUAGE SKILLS: Ability to read and interpret general written instructions in English language. Ability to effectively communicate with supervisor, school personnel, and co-workers.
MATHEMATICAL SKILLS: Ability to perform basic math functions such as addition and subtraction.
REASONING ABILITY: Ability to apply common sense understanding to carry out written and oral instructions. Ability to define problems, collect data, establish facts, and draw valid conclusions.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to sit for long periods of time, stand, and walk.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Typical office environments. The noise level in the work environment is usually quiet.