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Atkinson, Andelson, Loya, Ruud & Romo

Legal Secretary - Corporate/Transactional

Atkinson, Andelson, Loya, Ruud & Romo, Sausalito, California, us, 94966


Overall Purpose : Provides secretarial support to attorneys, paralegals and administrative management of the Firm. Maintains positive communications with clients, attorneys and staff. Observes confidentiality of client matters. Follows policies and procedures of the Firm.

Essential Job Duties :Knowledge and ability to file court documents in various State courts including but not limited to Los Angeles Superior Court and understands the litigation process from beginning to end, including OAH and PERBKnowledge and ability to file court documents using One Legal or other web based platformsKnowledge and ability to serve discovery documents using Case Anywhere and FileandserveXpressPrepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcriptionKnowledge and ability to calendar due dates for appearances and deadlines, i.e. complaints, responses, discovery, motions, appeals, conferences, etc., in a timely mannerOperates personal computer, transcription equipment to produce legal documents, correspondence, memoranda and e-mails, and other office machines such as photocopierProofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standardsReads, sorts and prints incoming mail, faxes and e-mails, as well as save to the document management system and distributes as appropriateSchedules appointments and meetings for attorneysManages and maintains calendar for deadlines; ensures important dates are recorded on the master calendarOther Duties :

Arranges for travel for attorneys including hotel, airline and transportationAssembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions, investigations or other engagementsAssists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentationsPreparation of attorney expense reports and check requestsCoordinate workshop and client training seminarsCoordinate attorney conference callsBack up for the telephones and filingPerforms all other duties as assignedQualifications/Requirements :

High School diploma, bachelor's degree is preferredPrior legal secretary experience in the areas of education, litigation, transactional, or bankruptcyAbility to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail.Must have knowledge of MS Office Suite which includes Word, Excel, PowerPointKnowledge of document management systems such as IManageAbility to type 70 wpmAbility to organize and prioritize workflow for multiple attorneysInterpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staffAbility to operate office equipment such as computer, transcription equipment, fax machine and advance functions on photocopiersKnowledge of how to do research on the internet to locate, directions for the attorneys, look up information regarding the school districts, how to obtain copies of agendas for board meetingsAbility to follow office procedure for opening files, obtaining new client matter numbers, and processing invoicesAbility to stay current with the local court rules for the state and different countiesAbility to use Adobe for redaction and edits in documents in response to PRA requests and discovery requests.Occasionally makes drop offs at Federal ExpressStellar attendance and punctuality

Salary: $70,000 - $92,000 Annually

On-site