Lake Havasu Unified School District #1
Administrative Assistant, Elementary School
Lake Havasu Unified School District #1, Lake Havasu City, Arizona, us, 86405
Position Type:Office/Administrative Assistant, Elementary
Date Posted:10/22/2024
Location:Oro Grande Classical Academy
Closing Date:POSITION HAS BEEN FILLED
Position Title:
Administrative Assistant Elementary School
Location:
Elementary SchoolReports To:
Principal
Supervises:
NoneClassification:
Support
Status:
Full-timeFLSA Status:
Non-Exempt
Benefit Eligible:
YesWork Year:
261 days / 10 months
Salary:
See lhusd.org website
Education and Experience RequirementsHigh school diploma or equivalent
Certificates and Licensure RequirementsIVP fingerprint clearance card through AZ Department of Public Safety
SummaryUnder direction, the Principal's Administrative Assistant shall perform varied clerical and secretarial activities in the elementary school. This person shall be responsible for public relations and communication services for the Principal. This position requires a pleasant and positive personality and must be able to work cooperatively with staff and public. This person must be able to maintain a calm and efficient manner when circumstances surrounding the position may be disturbing. The Principal's Administrative Assistant must be discrete, loyal, and efficient, and must be able to maintain in the strictest confidence information and business that is shared with that position.
Qualifications
Must complete clerical testingRelate well with children, staff, and publicCommunicate effectively orally and in writingKnowledge of office practices and proceduresAppropriate business correspondenceComputer literacyBasic skills in accounting and reporting proceduresTyping skillsWork effectively without direct supervisionBasic transcription skills are highly desirable, but not necessaryGood health, physical stamina, fitness and vitalityPersonal qualities associated with good human and interpersonal relationsResponsibilities and Requirements
Conduct the office routine of that facility under the direction of the PrincipalFunction as primary receptionistUse appropriate professional mannerisms as telephone receptionistUse appropriate professional mannerisms when receiving visitors to the schoolMake appointments and handle all correspondence for the Building PrincipalAssist with scheduling parent conferences for the Principal and staffDistribute mail and other communicationsUnder the supervision of the Principal, provide effective control of all school keysAssist, when requested, in the publication, distribution, and notification to all parents and staff members, all bulletins and newslettersShall have primary responsibility for student registrations and withdrawals, record and report their absences and absences of staff according to District policyActivate computer attendance program, assign and maintain register I.D. numbers, student I.D. numbers, and teacher I.D. numbers, input school calendar and students' demographic informationRecord daily attendanceFilingOperate routine office equipmentInitiate telephone contact with parents or guardians on each absence for each childCollect an excuse for each absence for each childMaintain contact with students in regard to unexplained absencesMaintain records of students arriving late to schoolMaintain records of students signing to leave school early with parental consentPrepare and submit, on every Friday, the school's student count to the district officePrepare and submit the 20-Day (monthly) Register Reports to district officePrepare and submit on magnetic tape to the district office the 40-Day Report, 100-Day Report and Year End Enrollment Report for the Department of EducationIdentify and maintain the PHLOTE chart for students having a primary home language other than EnglishPrepare and submit the Arizona Language Census and Program Report to the district office for the Department of EducationPrepare and submit the Drop Out Report to the district office for the Department of EducationIdentify and appropriately report students' information that varies from the norm [i.e. self-contained students/classroom (gifted, special education), tuition-in students, CEC-A students' CEC-B students, privately paid tuition, foreign exchange students, homebound students, chronic health conditions, pre-school disabled studentsEffect routine maintenance and minor repairs on office equipmentAssist in the orientation of all substitutes for that schoolMaintain all necessary bookkeeping for the school and a current accounting of that school's activity accountsPrepare reports and inventories as required by the building principalPrepare budgets and purchase orders at the direction of the building principalResponsible for performing those duties which protect the health and safety of students and employeesHealth office assistant duties including first aid and CPR as needed by sitePerform other duties when assigned by the building principalPhysical Demands and Work Environment
Physical EffortRepetitive motion and eye strain through extensive utilization of computer hardware and softwareMay require lifting materials and supplies weighing up to 25 pounds
Other Information
Must be able to pass a fingerprint clearance and background checkThis job requires clerical testing
EEOCLake Havasu Unified School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetic information, veteran status, or any other characteristic protected by federal, state or local laws.
This job description is intended to accurately reflect the position activities and requirements. Administrators and supervisors reserve the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.
Date Posted:10/22/2024
Location:Oro Grande Classical Academy
Closing Date:POSITION HAS BEEN FILLED
Position Title:
Administrative Assistant Elementary School
Location:
Elementary SchoolReports To:
Principal
Supervises:
NoneClassification:
Support
Status:
Full-timeFLSA Status:
Non-Exempt
Benefit Eligible:
YesWork Year:
261 days / 10 months
Salary:
See lhusd.org website
Education and Experience RequirementsHigh school diploma or equivalent
Certificates and Licensure RequirementsIVP fingerprint clearance card through AZ Department of Public Safety
SummaryUnder direction, the Principal's Administrative Assistant shall perform varied clerical and secretarial activities in the elementary school. This person shall be responsible for public relations and communication services for the Principal. This position requires a pleasant and positive personality and must be able to work cooperatively with staff and public. This person must be able to maintain a calm and efficient manner when circumstances surrounding the position may be disturbing. The Principal's Administrative Assistant must be discrete, loyal, and efficient, and must be able to maintain in the strictest confidence information and business that is shared with that position.
Qualifications
Must complete clerical testingRelate well with children, staff, and publicCommunicate effectively orally and in writingKnowledge of office practices and proceduresAppropriate business correspondenceComputer literacyBasic skills in accounting and reporting proceduresTyping skillsWork effectively without direct supervisionBasic transcription skills are highly desirable, but not necessaryGood health, physical stamina, fitness and vitalityPersonal qualities associated with good human and interpersonal relationsResponsibilities and Requirements
Conduct the office routine of that facility under the direction of the PrincipalFunction as primary receptionistUse appropriate professional mannerisms as telephone receptionistUse appropriate professional mannerisms when receiving visitors to the schoolMake appointments and handle all correspondence for the Building PrincipalAssist with scheduling parent conferences for the Principal and staffDistribute mail and other communicationsUnder the supervision of the Principal, provide effective control of all school keysAssist, when requested, in the publication, distribution, and notification to all parents and staff members, all bulletins and newslettersShall have primary responsibility for student registrations and withdrawals, record and report their absences and absences of staff according to District policyActivate computer attendance program, assign and maintain register I.D. numbers, student I.D. numbers, and teacher I.D. numbers, input school calendar and students' demographic informationRecord daily attendanceFilingOperate routine office equipmentInitiate telephone contact with parents or guardians on each absence for each childCollect an excuse for each absence for each childMaintain contact with students in regard to unexplained absencesMaintain records of students arriving late to schoolMaintain records of students signing to leave school early with parental consentPrepare and submit, on every Friday, the school's student count to the district officePrepare and submit the 20-Day (monthly) Register Reports to district officePrepare and submit on magnetic tape to the district office the 40-Day Report, 100-Day Report and Year End Enrollment Report for the Department of EducationIdentify and maintain the PHLOTE chart for students having a primary home language other than EnglishPrepare and submit the Arizona Language Census and Program Report to the district office for the Department of EducationPrepare and submit the Drop Out Report to the district office for the Department of EducationIdentify and appropriately report students' information that varies from the norm [i.e. self-contained students/classroom (gifted, special education), tuition-in students, CEC-A students' CEC-B students, privately paid tuition, foreign exchange students, homebound students, chronic health conditions, pre-school disabled studentsEffect routine maintenance and minor repairs on office equipmentAssist in the orientation of all substitutes for that schoolMaintain all necessary bookkeeping for the school and a current accounting of that school's activity accountsPrepare reports and inventories as required by the building principalPrepare budgets and purchase orders at the direction of the building principalResponsible for performing those duties which protect the health and safety of students and employeesHealth office assistant duties including first aid and CPR as needed by sitePerform other duties when assigned by the building principalPhysical Demands and Work Environment
Physical EffortRepetitive motion and eye strain through extensive utilization of computer hardware and softwareMay require lifting materials and supplies weighing up to 25 pounds
Other Information
Must be able to pass a fingerprint clearance and background checkThis job requires clerical testing
EEOCLake Havasu Unified School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetic information, veteran status, or any other characteristic protected by federal, state or local laws.
This job description is intended to accurately reflect the position activities and requirements. Administrators and supervisors reserve the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.