Transylvania County Library
Administrative Assistant to Superintendent- Office Support Professional
Transylvania County Library, Brevard, North Carolina, United States, 28712
Position Type:Secretarial/Clerical/Secretary - 12-Months
Date Posted:10/28/2024
Location:Morris Education Center
Date Available:02/03/2025
Closing Date:Open until filled
Transylvania County Schools is seeking an an Administrative Assistant for the Office the Superintendent. The position is available February 3, 2025. The position is a full time, 40 hours per week, 12 month, full benefit position.The Administrative Assistant is responsible for performing a wide variety of administrative duties in support of the Superintendent's office. Responsible for a broad range of high-volume, complex communications, records, and correspondence. This position requires excellent interpersonal skills, a high degree of resourcefulness, good judgment, and prioritization. Within the person's assigned authority, the employee is expected to analyze and solve problems independently or consult with a higher authority on matters that have the potential for wide-reaching impact in the district. Work involves receiving and transcribing confidential correspondence, screening and independently handling a variety of inquiries by telephone and in person, and maintaining a variety of records and files. The Administrative Assistant is responsible for explaining program policies and procedures, and for disseminating information to the general public about the operation of the school system. The goal of this employee should be to ensure the smooth, efficient, and lawful operation of the Superintendent of the School's office.
KNOWLEDGE, SKILLS, AND ABILITIESConsiderable knowledge of the operations and activities of the departmentThorough knowledge of board policies and proceduresThorough knowledge of and ability to use correct grammar, vocabulary, spelling, and punctuationThorough knowledge of modern office practices and proceduresGeneral knowledge of bookkeepingConsiderable knowledge of common word processing, spreadsheet, electronic mail, and file maintenance programsAbility to generate correspondence, spreadsheets, and reports independentlyAbility to interact and deal with the public and employees in a professionalAbility to perform basic bookkeeping tasksAbility to sort and distribute documentsAbility to maintain confidential information and use discretion and good judgmentAbility to maintain complete and accurate records and to develop standard reports from those recordsAbility to learn, interpret, and explain policies, regulations, and programsAbility to multi-task in a fast-paced environmentAbility to establish and maintain effective working relationships as necessitated by work assignmentsAbility to perform under stress and assist others in stressful and/or emergenciesESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist the Superintendent in general administrative operationsGuide research activities and generally oversee all research projectsCompile operational statistics and gather such other data as the Superintendent may requireSupply information requested via questionnaires or otherwise to school systems, teachers, colleges, etc.Update and maintain the Superintendent's copy of the school district policy manualAccumulate and disseminate information about new developments in education about the programs and activities of the school districtServe on staff committees as directed by the SuperintendentAssume scheduling, coordinating, budget development, and other clerical functions as assigned by the SuperintendentAttend meetings as assigned by the SuperintendentPrepare and review reports as assigned by the SuperintendentReport regularly to the Superintendent regarding any developments or problems within the district that require the attention or action of the SuperintendentObtain, gather, and organize pertinent data as needed and transpose it to a usable formatMaintain a regular filing system, as well as a set of locked confidential files, and process incoming correspondence as instructedReceive, process, date stamp, and distribute all incoming mail for the Superintendent's OfficePlace and receive telephone calls; transcribe and deliver messagesAssist incoming callers and visitors by responding to questions, inquiries, and requests for information and servicesPrepare and process purchase orders for all supplies, goods, and materials for the Superintendent's OfficeCompile and maintain a listing of all internal and external contracts issued for the Orange County School SystemReceive, process, and maintain all incoming employment applicationsMaintain a schedule of appointments for the Superintendent and plan for conferences, interviews, and meetingsGuide research activities and generally oversee all research projectsPerform other related duties as assigned by the Superintendent
Please direct questions regarding the position by email to Dr. Brian Weaver, Assistant Superintendent, at bweaver@tcsnc.org. Interested candidates must submit an online employment application. Application closing date: Open until filled.
Date Posted:10/28/2024
Location:Morris Education Center
Date Available:02/03/2025
Closing Date:Open until filled
Transylvania County Schools is seeking an an Administrative Assistant for the Office the Superintendent. The position is available February 3, 2025. The position is a full time, 40 hours per week, 12 month, full benefit position.The Administrative Assistant is responsible for performing a wide variety of administrative duties in support of the Superintendent's office. Responsible for a broad range of high-volume, complex communications, records, and correspondence. This position requires excellent interpersonal skills, a high degree of resourcefulness, good judgment, and prioritization. Within the person's assigned authority, the employee is expected to analyze and solve problems independently or consult with a higher authority on matters that have the potential for wide-reaching impact in the district. Work involves receiving and transcribing confidential correspondence, screening and independently handling a variety of inquiries by telephone and in person, and maintaining a variety of records and files. The Administrative Assistant is responsible for explaining program policies and procedures, and for disseminating information to the general public about the operation of the school system. The goal of this employee should be to ensure the smooth, efficient, and lawful operation of the Superintendent of the School's office.
KNOWLEDGE, SKILLS, AND ABILITIESConsiderable knowledge of the operations and activities of the departmentThorough knowledge of board policies and proceduresThorough knowledge of and ability to use correct grammar, vocabulary, spelling, and punctuationThorough knowledge of modern office practices and proceduresGeneral knowledge of bookkeepingConsiderable knowledge of common word processing, spreadsheet, electronic mail, and file maintenance programsAbility to generate correspondence, spreadsheets, and reports independentlyAbility to interact and deal with the public and employees in a professionalAbility to perform basic bookkeeping tasksAbility to sort and distribute documentsAbility to maintain confidential information and use discretion and good judgmentAbility to maintain complete and accurate records and to develop standard reports from those recordsAbility to learn, interpret, and explain policies, regulations, and programsAbility to multi-task in a fast-paced environmentAbility to establish and maintain effective working relationships as necessitated by work assignmentsAbility to perform under stress and assist others in stressful and/or emergenciesESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist the Superintendent in general administrative operationsGuide research activities and generally oversee all research projectsCompile operational statistics and gather such other data as the Superintendent may requireSupply information requested via questionnaires or otherwise to school systems, teachers, colleges, etc.Update and maintain the Superintendent's copy of the school district policy manualAccumulate and disseminate information about new developments in education about the programs and activities of the school districtServe on staff committees as directed by the SuperintendentAssume scheduling, coordinating, budget development, and other clerical functions as assigned by the SuperintendentAttend meetings as assigned by the SuperintendentPrepare and review reports as assigned by the SuperintendentReport regularly to the Superintendent regarding any developments or problems within the district that require the attention or action of the SuperintendentObtain, gather, and organize pertinent data as needed and transpose it to a usable formatMaintain a regular filing system, as well as a set of locked confidential files, and process incoming correspondence as instructedReceive, process, date stamp, and distribute all incoming mail for the Superintendent's OfficePlace and receive telephone calls; transcribe and deliver messagesAssist incoming callers and visitors by responding to questions, inquiries, and requests for information and servicesPrepare and process purchase orders for all supplies, goods, and materials for the Superintendent's OfficeCompile and maintain a listing of all internal and external contracts issued for the Orange County School SystemReceive, process, and maintain all incoming employment applicationsMaintain a schedule of appointments for the Superintendent and plan for conferences, interviews, and meetingsGuide research activities and generally oversee all research projectsPerform other related duties as assigned by the Superintendent
Please direct questions regarding the position by email to Dr. Brian Weaver, Assistant Superintendent, at bweaver@tcsnc.org. Interested candidates must submit an online employment application. Application closing date: Open until filled.