C4 Technical Services
Office Admin - Baltimore, MD (100% onsite)
C4 Technical Services, Chicago, Illinois, United States, 60290
Office Admin100 International Drive Suite 1400 Baltimore Maryland 21202
Assist Location Services Manager (LSM) with mailing, printing and binding financial reports, management letters, and proposalsProcessing incoming and outgoing mail-including scanning, filing and replying--UPS and Magic Messenger package shipping and tracking, mailing paper confirmationsAssist with building tenant and lobby security team relations when required (Fire Drills, Send Word Now, etc.)Coordinate routine and emergency maintenance of the office including carpets, conference rooms, security system, air conditioning, lighting, plant service, furniture repairs, appliances, office equipment, CO2 tanks, AED units. Submit invoices for these services to LSMAssist with purchasing and maintaining inventory of office supplies, food, and equipment by monitoring inventory and requesting orders before depletion, restocking printer paperAssist with parking access, validation, and building security badge activation and labellingMaintain fluid front desk operations through routing calls when necessary, submitting and tracking catering orders, submitting building requests for visitors and service maintenance, setting up and taking down conference room tables, making coffee and popcorn daily, and daily restocking kitchen and break areasCoordinate RSM New Hire Onboarding process with LSMProvide support for Volunteer Day, ENG Programming, CDI events with LSMOther duties as assignedSummary:
This position is responsible for ensuring that the employees at this facility are working in a safe and well-maintained office environment, by managing the front desk and relationships with the building landlord and outside vendors. This position ensures the office equipment and supplies--including furniture, phones, security cards and supplies--are organized and maintained.
EDUCATION
High School DiplomaTECHNICAL SKILLS
Knowledge in Microsoft Word, Excel, OutlookStrong written and verbal communication skillsSPECIAL REQUIREMENTS SPECIFIC TO JOB
Some knowledge of security system software Facility Commander and Secure PerfectEXPERIENCE
2+ years' experience of Facilities related experience2+ years' Administrative Assistant experience
#DICEcclausen@c4techservices.com
Assist Location Services Manager (LSM) with mailing, printing and binding financial reports, management letters, and proposalsProcessing incoming and outgoing mail-including scanning, filing and replying--UPS and Magic Messenger package shipping and tracking, mailing paper confirmationsAssist with building tenant and lobby security team relations when required (Fire Drills, Send Word Now, etc.)Coordinate routine and emergency maintenance of the office including carpets, conference rooms, security system, air conditioning, lighting, plant service, furniture repairs, appliances, office equipment, CO2 tanks, AED units. Submit invoices for these services to LSMAssist with purchasing and maintaining inventory of office supplies, food, and equipment by monitoring inventory and requesting orders before depletion, restocking printer paperAssist with parking access, validation, and building security badge activation and labellingMaintain fluid front desk operations through routing calls when necessary, submitting and tracking catering orders, submitting building requests for visitors and service maintenance, setting up and taking down conference room tables, making coffee and popcorn daily, and daily restocking kitchen and break areasCoordinate RSM New Hire Onboarding process with LSMProvide support for Volunteer Day, ENG Programming, CDI events with LSMOther duties as assignedSummary:
This position is responsible for ensuring that the employees at this facility are working in a safe and well-maintained office environment, by managing the front desk and relationships with the building landlord and outside vendors. This position ensures the office equipment and supplies--including furniture, phones, security cards and supplies--are organized and maintained.
EDUCATION
High School DiplomaTECHNICAL SKILLS
Knowledge in Microsoft Word, Excel, OutlookStrong written and verbal communication skillsSPECIAL REQUIREMENTS SPECIFIC TO JOB
Some knowledge of security system software Facility Commander and Secure PerfectEXPERIENCE
2+ years' experience of Facilities related experience2+ years' Administrative Assistant experience
#DICEcclausen@c4techservices.com