California Academy of Sciences
Manager, Operational Accounting
California Academy of Sciences, San Francisco, California, United States, 94199
About the Opportunity: Reporting to the Controller, the Operational Accounting Manager is responsible for the management of the Academy's Accounts Payable, Procurement, Accounts Receivable, Payroll, and Corporate Credit Card administration functions, ensuring that all transactions are compliant with U.S. GAAP and internal policies. The Operational Accounting Manager will work with internal and external partners to understand business issues and requirements to assess and design effective short and long term process improvements and solutions.
Organizational Culture:Join a team dedicated to the Academy's mission, vision and values! Currently, the Academy has a new strategic plan including three initiatives - Hope for Reefs, Thriving California, and Islands 2030 - that leverage biodiversity science, environmental learning, and collaborative engagement to regenerate fragile ecosystems around the world. Learn more at https://www.calacademy.org/about-us/major-initiatives.
We are committed to ensuring diversity, equity, accessibility, and inclusion are intrinsic to Academy culture and operations, from recruitment and retention to science and advocacy.
We hope you are inspired by what we do and are excited to contribute to our mission. The mission of the California Academy of Sciences is to regenerate the natural world through science, learning, and collaboration. The Academy is looking for candidates who do great work, and we know they may come from a number of different backgrounds and experiences. We encourage you to apply even if you do not believe you meet every one of the qualifications for the position.
This position is based in San Francisco, California. Staff are currently expected to work from the Academy offices at least 2-3 times per week, which may fluctuate based on business needs. Please do not apply if you are not able to work onsite. Candidates are required to have up-to-date COVID-19 vaccination as a condition of employment, absent qualifying exemptions in accordance with applicable laws. Individuals receiving a conditional offer of employment from the California Academy of Sciences will be provided the full text of the vaccination policy. The California Academy of Sciences is committed to providing a safe and healthy workplace, to protect its employees, volunteers and guests.
About the Business & Finance Division:The Business & Finance Division believes that providing valuable insight to our Academy partners enables them to achieve the Academy's mission. To do this, we support our colleagues and each other so that we can accomplish the Academy's mission together, we anticipate and respond quickly to the needs of our partners, we strive to build trust with our partners that fosters collaborative relationships, and we deliver timely and accurate information to our partners so that they can make better decisions.
Key ResponsibilitiesManage the operational aspects of accounts payable, procurement, accounts receivable, payroll, corporate credit card administration, and cash handling, with the ability to complete a first level review of all major deliverables as neededDevelop accounting procedures for new processes and prepare procedures/guidelines for other departments to ensure compliance with company policies and US GAAP; communicate updated processes to appropriate users and business partnersIdentify and implement process improvements and strive to follow best practices to enhance the quality, efficiency, and effectiveness of individual and team work productsOversee internal controls within the assigned areas of responsibility; identify gaps in controls and remediate control deficiencies within a timely mannerOversee the payroll function, including supervising the work involved in complex calculations and the preparation and transmission of bi-weekly payroll for 600+ employees, including union, temporary, fixed term and on-call staffMaintain and optimize the payroll platform to meet the Academy's specific needs, reviewing and implementing system updates and best practicesMaintain compliance with all existing and changes to tax laws and labor regulationsDevelop reporting to measure success through KPI's and provide the leadership team with regular visibility through weekly, monthly, or quarterly reportsReview journal entries, account reconciliations, and ad hoc analyses/projects prepared by members of the team, ensuring that all documentation is audit readyAssign and review period-end financial results and variance analysis as compared to budget, prior year, year-end, and prior quarterReview schedules and reports in support of the annual and interim financial statement audit, other audits as needed, and annual tax Form 990; all schedules prepared must be adequately documentedDevelop budget and periodic forecasts for assigned line items on the Accounting Department expense budgetProvide oversight and review over all key year-end deliverables within the assigned areas of responsibility, including Form 1099 reporting and W-2 issuanceWork on special projects as neededPerform other job-related duties as assignedDirectly supervise accounting staff on the operational accounting teamAssign and review work prepared by the junior member(s) of the teamProvide timely and appropriate feedback to encourage the professional development of direct reports/junior members of the teamQualifications:
A successful candidate will have the following: Experience and/or Education:
A Certified Public Accountant (CPA) license (Preferred)Bachelor's Degree in Accounting, Business, or Finance-related fieldMinimum 8+ years in a public accounting firm and/or public company/corporate accounting environmentMinimum 4+ years in a supervisory roleStrong understanding of U.S. GAAPPractical experience with general ledger and payroll systemsSkills and Abilities:
Proven ability to effectively lead a teamExcellent written and oral communication skills, including the ability to interact and build relationships with internal and external stakeholders at a wide range of levelsGoogle Workspace and Microsoft Excel skills (maintaining complex spreadsheets and employing advanced formulas)Detail-oriented, strong organization and problem-solving skills with the ability to track multiple tasks and issues at once while meeting deadlinesDemonstrated ability to work both autonomously and collaboratively to drive operational effectivenessA process-improvement mindset with the ability to challenge the status quo and identify process improvementsPhysical Environment: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily.
Reasonable accommodations will be made to enable individuals with disabilities to meet the job's essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, use a computer, and communicate on the phone, in person, and online meetings/calls. Must be able to perform repetitive motions 90% of the time.
Compensation and Benefits:The salary range for this position is $120,000 - $135,000. Actual compensation will be commensurate with experience, skills/knowledge set, and internal equity. We believe in fair and equitable compensation practices and are committed to providing competitive salaries within the industry and market standards. The Academy offers a total compensation package that emphasizes both base salary and comprehensive benefits based on the hours per week worked. Further details regarding compensation and benefits will be discussed during the interview process.
Please scroll down to "Other details" for this position's hiring range.
Schedule : Full-Time, 40 hours per week. Although this position is exempt from overtime pay, there are periods when additional hours and/or weekend work will be expected to fulfill business needs.
APPLICATION DEADLINE:
Review of applications will begin on
October 14, 2024
and will continue until the position is filled.
APPLICATION PROCESS:Please upload your resume and complete the brief online application
The California Academy of Sciences will give full consideration for employment to all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance(SF Police Code, Article 49).
We are committed to ensuring that all employees and applicants shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to, recruitment, hiring, placements, transfers, promotions, compensation, benefits, terminations, training, and social and recreational programs, will be on the basis of qualifications of the individual for the positions being filled. The Academy does not discriminate against qualified applicants or employees with respect to any terms or conditions of employment on account of any characteristic protected by state or federal law or local ordinance. Read our full Equal Opportunity Statement here
Other details
Pay Type SalaryEmployment Indicator Regular FTMin Hiring Rate $120,000.00Max Hiring Rate $135,000.00
Apply Now
Organizational Culture:Join a team dedicated to the Academy's mission, vision and values! Currently, the Academy has a new strategic plan including three initiatives - Hope for Reefs, Thriving California, and Islands 2030 - that leverage biodiversity science, environmental learning, and collaborative engagement to regenerate fragile ecosystems around the world. Learn more at https://www.calacademy.org/about-us/major-initiatives.
We are committed to ensuring diversity, equity, accessibility, and inclusion are intrinsic to Academy culture and operations, from recruitment and retention to science and advocacy.
We hope you are inspired by what we do and are excited to contribute to our mission. The mission of the California Academy of Sciences is to regenerate the natural world through science, learning, and collaboration. The Academy is looking for candidates who do great work, and we know they may come from a number of different backgrounds and experiences. We encourage you to apply even if you do not believe you meet every one of the qualifications for the position.
This position is based in San Francisco, California. Staff are currently expected to work from the Academy offices at least 2-3 times per week, which may fluctuate based on business needs. Please do not apply if you are not able to work onsite. Candidates are required to have up-to-date COVID-19 vaccination as a condition of employment, absent qualifying exemptions in accordance with applicable laws. Individuals receiving a conditional offer of employment from the California Academy of Sciences will be provided the full text of the vaccination policy. The California Academy of Sciences is committed to providing a safe and healthy workplace, to protect its employees, volunteers and guests.
About the Business & Finance Division:The Business & Finance Division believes that providing valuable insight to our Academy partners enables them to achieve the Academy's mission. To do this, we support our colleagues and each other so that we can accomplish the Academy's mission together, we anticipate and respond quickly to the needs of our partners, we strive to build trust with our partners that fosters collaborative relationships, and we deliver timely and accurate information to our partners so that they can make better decisions.
Key ResponsibilitiesManage the operational aspects of accounts payable, procurement, accounts receivable, payroll, corporate credit card administration, and cash handling, with the ability to complete a first level review of all major deliverables as neededDevelop accounting procedures for new processes and prepare procedures/guidelines for other departments to ensure compliance with company policies and US GAAP; communicate updated processes to appropriate users and business partnersIdentify and implement process improvements and strive to follow best practices to enhance the quality, efficiency, and effectiveness of individual and team work productsOversee internal controls within the assigned areas of responsibility; identify gaps in controls and remediate control deficiencies within a timely mannerOversee the payroll function, including supervising the work involved in complex calculations and the preparation and transmission of bi-weekly payroll for 600+ employees, including union, temporary, fixed term and on-call staffMaintain and optimize the payroll platform to meet the Academy's specific needs, reviewing and implementing system updates and best practicesMaintain compliance with all existing and changes to tax laws and labor regulationsDevelop reporting to measure success through KPI's and provide the leadership team with regular visibility through weekly, monthly, or quarterly reportsReview journal entries, account reconciliations, and ad hoc analyses/projects prepared by members of the team, ensuring that all documentation is audit readyAssign and review period-end financial results and variance analysis as compared to budget, prior year, year-end, and prior quarterReview schedules and reports in support of the annual and interim financial statement audit, other audits as needed, and annual tax Form 990; all schedules prepared must be adequately documentedDevelop budget and periodic forecasts for assigned line items on the Accounting Department expense budgetProvide oversight and review over all key year-end deliverables within the assigned areas of responsibility, including Form 1099 reporting and W-2 issuanceWork on special projects as neededPerform other job-related duties as assignedDirectly supervise accounting staff on the operational accounting teamAssign and review work prepared by the junior member(s) of the teamProvide timely and appropriate feedback to encourage the professional development of direct reports/junior members of the teamQualifications:
A successful candidate will have the following: Experience and/or Education:
A Certified Public Accountant (CPA) license (Preferred)Bachelor's Degree in Accounting, Business, or Finance-related fieldMinimum 8+ years in a public accounting firm and/or public company/corporate accounting environmentMinimum 4+ years in a supervisory roleStrong understanding of U.S. GAAPPractical experience with general ledger and payroll systemsSkills and Abilities:
Proven ability to effectively lead a teamExcellent written and oral communication skills, including the ability to interact and build relationships with internal and external stakeholders at a wide range of levelsGoogle Workspace and Microsoft Excel skills (maintaining complex spreadsheets and employing advanced formulas)Detail-oriented, strong organization and problem-solving skills with the ability to track multiple tasks and issues at once while meeting deadlinesDemonstrated ability to work both autonomously and collaboratively to drive operational effectivenessA process-improvement mindset with the ability to challenge the status quo and identify process improvementsPhysical Environment: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily.
Reasonable accommodations will be made to enable individuals with disabilities to meet the job's essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, use a computer, and communicate on the phone, in person, and online meetings/calls. Must be able to perform repetitive motions 90% of the time.
Compensation and Benefits:The salary range for this position is $120,000 - $135,000. Actual compensation will be commensurate with experience, skills/knowledge set, and internal equity. We believe in fair and equitable compensation practices and are committed to providing competitive salaries within the industry and market standards. The Academy offers a total compensation package that emphasizes both base salary and comprehensive benefits based on the hours per week worked. Further details regarding compensation and benefits will be discussed during the interview process.
Please scroll down to "Other details" for this position's hiring range.
Schedule : Full-Time, 40 hours per week. Although this position is exempt from overtime pay, there are periods when additional hours and/or weekend work will be expected to fulfill business needs.
APPLICATION DEADLINE:
Review of applications will begin on
October 14, 2024
and will continue until the position is filled.
APPLICATION PROCESS:Please upload your resume and complete the brief online application
The California Academy of Sciences will give full consideration for employment to all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance(SF Police Code, Article 49).
We are committed to ensuring that all employees and applicants shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to, recruitment, hiring, placements, transfers, promotions, compensation, benefits, terminations, training, and social and recreational programs, will be on the basis of qualifications of the individual for the positions being filled. The Academy does not discriminate against qualified applicants or employees with respect to any terms or conditions of employment on account of any characteristic protected by state or federal law or local ordinance. Read our full Equal Opportunity Statement here
Other details
Pay Type SalaryEmployment Indicator Regular FTMin Hiring Rate $120,000.00Max Hiring Rate $135,000.00
Apply Now