West Virginia Northern Community College
Administrative Assistant - Nursing Program
West Virginia Northern Community College, Wheeling, West Virginia, United States, 26003
Salary:
$15.00 - $21.02 Hourly
Location :
Wheeling, WV
Job Type:
Full-time Non-Classified
Job Number:
20230034
Department:
Academic Affairs
Division:
Allied Health
Opening Date:
09/13/2024
Job Description Summary
Provides administrative and secretarial support by performing a variety of complex clerical and administrative duties for the Nursing Program.
Internal Job InformationStaff, Non-ClassifiedNon-ExemptFull-Time, 37.5 hours per week$15/hr hour (minimum starting pay)Pay Grade 3OASIS Job Code# 353112Official Job Title: Administrative Assistant Non-ExemptResponsibilities and Duties include but are not limited to
Maintains the Allied Health Student Application process following established proceduresPrepares correspondence and documents for eligible Nursing candidates (confirmation letter, health records, background check, drug screening, CPR, orientation)Reviews and maintains required files for student confidential health and academic recordsCoordinates Nursing student orientation, registration, CPR certification, and uniform purchasesCoordinates and supports special events including Student honors ceremonies, health fairs and activitiesProvides basic Nursing Program information to studentsMaintains scanning system for storage of Nursing Student and Program recordsAnswers incoming calls, provides information, takes messages, screens requests onAssists faculty, staff, students and visitors with inquiries.Develops and maintains organized up-to-date filing systems, using hard and soft systems as appropriate.Schedules and maintains appointments and meetings.Maintains required faculty documentation and schedule of due dates.Assists faculty to make sure students are informed of changes in class schedules, including faculty absence including sending email notification for posting of classrooms to the appropriate parties.Assists program director to coordinate advisory committee meetings, maintain current membership lists, and distribute materials.Assists program director in collection of data and preparation of reports.Performs other related duties and responsibilities consistent with the job description by performing duties as assigned.Qualifications and Requirements
Education Level
Field of Study
Req
Pref Bachelor's degreeOffice Administration or a field directly related to the area of assignmentXAssociate's Degree, Vocational / Technical degree with relevant and equivalent work experience and/or training may be considered.Experience
Experience Details
Req
Pref 1 year +Administrative Office SupportX 1 year +Customer Service in an office/client setting X1 year +Higher Educational Experience XKnowledge, Skills and Abilities; Additional Information
Proficient in English written and verbal communication skillsDemonstrated customer service skillsEffective interpersonal skillsArticulate and responsive to colleaguesAbility to simultaneously handle multiple prioritiesExcellent organizational skillsFriendly and service-orientedDemonstrated time management and priority setting skills
Full benefit package which may include but is not limited to retirement with employer matching, health insurance, paid vacation and sick leave, holiday pay and life insurance.
$15.00 - $21.02 Hourly
Location :
Wheeling, WV
Job Type:
Full-time Non-Classified
Job Number:
20230034
Department:
Academic Affairs
Division:
Allied Health
Opening Date:
09/13/2024
Job Description Summary
Provides administrative and secretarial support by performing a variety of complex clerical and administrative duties for the Nursing Program.
Internal Job InformationStaff, Non-ClassifiedNon-ExemptFull-Time, 37.5 hours per week$15/hr hour (minimum starting pay)Pay Grade 3OASIS Job Code# 353112Official Job Title: Administrative Assistant Non-ExemptResponsibilities and Duties include but are not limited to
Maintains the Allied Health Student Application process following established proceduresPrepares correspondence and documents for eligible Nursing candidates (confirmation letter, health records, background check, drug screening, CPR, orientation)Reviews and maintains required files for student confidential health and academic recordsCoordinates Nursing student orientation, registration, CPR certification, and uniform purchasesCoordinates and supports special events including Student honors ceremonies, health fairs and activitiesProvides basic Nursing Program information to studentsMaintains scanning system for storage of Nursing Student and Program recordsAnswers incoming calls, provides information, takes messages, screens requests onAssists faculty, staff, students and visitors with inquiries.Develops and maintains organized up-to-date filing systems, using hard and soft systems as appropriate.Schedules and maintains appointments and meetings.Maintains required faculty documentation and schedule of due dates.Assists faculty to make sure students are informed of changes in class schedules, including faculty absence including sending email notification for posting of classrooms to the appropriate parties.Assists program director to coordinate advisory committee meetings, maintain current membership lists, and distribute materials.Assists program director in collection of data and preparation of reports.Performs other related duties and responsibilities consistent with the job description by performing duties as assigned.Qualifications and Requirements
Education Level
Field of Study
Req
Pref Bachelor's degreeOffice Administration or a field directly related to the area of assignmentXAssociate's Degree, Vocational / Technical degree with relevant and equivalent work experience and/or training may be considered.Experience
Experience Details
Req
Pref 1 year +Administrative Office SupportX 1 year +Customer Service in an office/client setting X1 year +Higher Educational Experience XKnowledge, Skills and Abilities; Additional Information
Proficient in English written and verbal communication skillsDemonstrated customer service skillsEffective interpersonal skillsArticulate and responsive to colleaguesAbility to simultaneously handle multiple prioritiesExcellent organizational skillsFriendly and service-orientedDemonstrated time management and priority setting skills
Full benefit package which may include but is not limited to retirement with employer matching, health insurance, paid vacation and sick leave, holiday pay and life insurance.