MUSC Health & Medical University of SC
UNIV - Administrative Coordinator I - COM DO: Research and Space Planning
MUSC Health & Medical University of SC, Charleston, South Carolina, United States, 29408
Job Description SummaryPerforms administrative and fiscal duties for the COM Dean's Office Research and Space Planning areas which provide overall College space management. Establishes and maintains positive relationships as liaison between the College of Medicine and the other colleges and departments and centers (35) within the College, as well as individual faculty and staff, and outside vendors and others as appropriate. Informs Director of potential and actual problems and issues.
EntityMedical University of South Carolina (MUSC - Univ)
Worker TypeEmployee
Worker Sub-TypeClassified
Cost CenterCC000962 COM DO ADMIN General Administration CC
Pay Rate TypeHourly
Pay GradeUniversity-05
Pay Range38,985.00 - 55,559.50 - 72,134.000
Scheduled Weekly Hours40
Work Shift
Job Description
30%: performs administrative and fiscal duties for the COM Dean's Office Research and Space Planning areas which provide overall College space management.
30%: submits and tracks work orders and purchase orders utilizing various University applications including Marketplace, AIM, UMS, and the University Financial Systems. Monitors work or payment requests to ensure timely processing and work completion. Informs Finance team of potential and actual problems and issues.
20%: works with the COM Dean's Office Research and Space Planning to help surplus old equipment and work with different departments to optimize space utilization.
5% Works with the COM Dean's Office Research and Space Planning to facilitate construction projects or for better space utilization. Creates and maintains project documentation. Provides hands on assistance when necessary. Informs Director of potential and actual problems and issues.
5% Develops and maintains FAQs for distribution to COM requestors including FAQ information regarding typical facilities issues, as well as State contract vendors as appropriate.
5% Establishes and maintains primary point of contact lists for all research buildings for distribution of building engineers at the beginning of each annual year.
5% Other duties as assigned.
Preferred Training and Experience
Prefer a bachelor's degree and experience in business administration, public administration, or administrative services is required.
Knowledge Skills and Abilities
Eligible applicant should also demonstrate the following:Proficiency with Microsoft Office 2010 including advanced Excel skills.
Excellent organizational and multi-tasking skills and ability to see projects through completion.
Ability to communicate effectively and professionally both in writing and orally, including proofreading and editing materials for dissemination.Ability to gather, organize and present oral and written information in a clear, concise, and accurate manner.
Additional Job Description
Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
EntityMedical University of South Carolina (MUSC - Univ)
Worker TypeEmployee
Worker Sub-TypeClassified
Cost CenterCC000962 COM DO ADMIN General Administration CC
Pay Rate TypeHourly
Pay GradeUniversity-05
Pay Range38,985.00 - 55,559.50 - 72,134.000
Scheduled Weekly Hours40
Work Shift
Job Description
30%: performs administrative and fiscal duties for the COM Dean's Office Research and Space Planning areas which provide overall College space management.
30%: submits and tracks work orders and purchase orders utilizing various University applications including Marketplace, AIM, UMS, and the University Financial Systems. Monitors work or payment requests to ensure timely processing and work completion. Informs Finance team of potential and actual problems and issues.
20%: works with the COM Dean's Office Research and Space Planning to help surplus old equipment and work with different departments to optimize space utilization.
5% Works with the COM Dean's Office Research and Space Planning to facilitate construction projects or for better space utilization. Creates and maintains project documentation. Provides hands on assistance when necessary. Informs Director of potential and actual problems and issues.
5% Develops and maintains FAQs for distribution to COM requestors including FAQ information regarding typical facilities issues, as well as State contract vendors as appropriate.
5% Establishes and maintains primary point of contact lists for all research buildings for distribution of building engineers at the beginning of each annual year.
5% Other duties as assigned.
Preferred Training and Experience
Prefer a bachelor's degree and experience in business administration, public administration, or administrative services is required.
Knowledge Skills and Abilities
Eligible applicant should also demonstrate the following:Proficiency with Microsoft Office 2010 including advanced Excel skills.
Excellent organizational and multi-tasking skills and ability to see projects through completion.
Ability to communicate effectively and professionally both in writing and orally, including proofreading and editing materials for dissemination.Ability to gather, organize and present oral and written information in a clear, concise, and accurate manner.
Additional Job Description
Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees