Washington University in St. Louis
Administrative Assistant IV - Vice Deans Law School
Washington University in St. Louis, St Louis, Missouri, United States,
Scheduled Hours37.5
Position SummaryThe Law School Vice Dean Administrative Assistant IV is responsible for managing and providing high-level administrative support in an efficient, effective and responsive manner to the Vice Deans and the Office of the Dean. This position will provide project and administrative support for up to three (3) Law administrators.
Job Description
Primary Duties & Responsibilities:
Provides administrative support, including complex calendar scheduling, appointments, travel and engagements.Regularly handles confidential or sensitive information; drafts and finalizes letters, email messages and other communications.Provides program/project support for research, administrative and/or academic activities.Coordinates and provides oversight for complex projects.Documents created require little additional review.Organize, file and maintain large volumes of digital material various sources. Proofreading prepared materials for correct grammar, spelling, punctuation, format, syntax, and content and preparing reports, communications, presentations, letters, memos, and emails for the Vice Deans and Director of Dean's Office Operations.May schedule courses, classrooms and laboratories; answers general questions, provides solutions and referrals for questions and problems; serves as liaison to and assists faculty; coordinates faculty recruitment efforts, faculty reviews, faculty records, etc.Guides production, formatting and quality of publications, presentations and related materials.May coordinate submission of research proposals/grants; compiles, monitors, reviews and analyzes grant spending.Manages or coordinates departmental activities, e.g. personnel and payroll records, purchasing functions, etc.Plans and coordinates meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event.Approves financial documents such as check requests, journals, purchase orders, travel documents, etc.Ensures inquiries are addressed and resolved.Executes and/or assists with special projects as defined by the Director of Dean Office Operations.Performs other duties as assigned.The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:High school diploma or equivalent high school certification.
Certifications:No specific certification is required for this position.
Work Experience:Administrative Office (5 Years)
Skills:Not Applicable
Driver's License:A driver's license is not required for this position.
More About This Job
Preferred Qualifications
Experience with Planner and Forms.Preferred Qualifications
Education:Bachelor's degree
Certifications:No additional certification beyond what is stated in the Required Qualifications section.
Work Experience:Customer Service (5 Years)
Skills:Adobe Creative Cloud, Enterprise Data Management, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Teams, Microsoft Windows, Microsoft Word, Web Applications, Web-Based Information Systems
GradeG09-H
Salary Range$23.37 - $36.19 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Position SummaryThe Law School Vice Dean Administrative Assistant IV is responsible for managing and providing high-level administrative support in an efficient, effective and responsive manner to the Vice Deans and the Office of the Dean. This position will provide project and administrative support for up to three (3) Law administrators.
Job Description
Primary Duties & Responsibilities:
Provides administrative support, including complex calendar scheduling, appointments, travel and engagements.Regularly handles confidential or sensitive information; drafts and finalizes letters, email messages and other communications.Provides program/project support for research, administrative and/or academic activities.Coordinates and provides oversight for complex projects.Documents created require little additional review.Organize, file and maintain large volumes of digital material various sources. Proofreading prepared materials for correct grammar, spelling, punctuation, format, syntax, and content and preparing reports, communications, presentations, letters, memos, and emails for the Vice Deans and Director of Dean's Office Operations.May schedule courses, classrooms and laboratories; answers general questions, provides solutions and referrals for questions and problems; serves as liaison to and assists faculty; coordinates faculty recruitment efforts, faculty reviews, faculty records, etc.Guides production, formatting and quality of publications, presentations and related materials.May coordinate submission of research proposals/grants; compiles, monitors, reviews and analyzes grant spending.Manages or coordinates departmental activities, e.g. personnel and payroll records, purchasing functions, etc.Plans and coordinates meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event.Approves financial documents such as check requests, journals, purchase orders, travel documents, etc.Ensures inquiries are addressed and resolved.Executes and/or assists with special projects as defined by the Director of Dean Office Operations.Performs other duties as assigned.The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:High school diploma or equivalent high school certification.
Certifications:No specific certification is required for this position.
Work Experience:Administrative Office (5 Years)
Skills:Not Applicable
Driver's License:A driver's license is not required for this position.
More About This Job
Preferred Qualifications
Experience with Planner and Forms.Preferred Qualifications
Education:Bachelor's degree
Certifications:No additional certification beyond what is stated in the Required Qualifications section.
Work Experience:Customer Service (5 Years)
Skills:Adobe Creative Cloud, Enterprise Data Management, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Teams, Microsoft Windows, Microsoft Word, Web Applications, Web-Based Information Systems
GradeG09-H
Salary Range$23.37 - $36.19 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.