Allen Lund Company, Inc.
Administrative Assistant - Part Time
Allen Lund Company, Inc., Spring Lake, Michigan, United States, 49456
Our Story
With $1,000 in his pocket, Allen Lund made the brave decision to start his own transportation brokerage company. It was 1976, when Allen Lund Company formally opened the first office in Los Angeles. Now, we have 38 offices and continue to grow!
We are always looking for exceptional people to join our fast paced, challenging, team-oriented work environment. Our culture fosters personal growth and commitment both in and out of the office. Our diverse workforce is key in delivering outstanding customer service and our commitment to our industry are main components of our unmatched reputation. We hold true the value of hiring, developing and retaining the best employees in the industry. Our management provides an open and innovative environment that promotes professional and personal growth. This is why one half of our employees have been with ALC for over 10 years!
Why we're Awesome!!
Inclusive company cultureTraining and DevelopmentCompetitive CompensationUnparalleled Benefits & Wellness (we mean really good)!401k with a generous matchCareer Growth OpportunitiesTransfer OpportunitiesShare in Company ownershipEmployee Recognition programWe are looking for an Administrative Assistant to join our team! The Administrative Assistant's primary responsibility in a branch office is to support and assist the office in the execution of its daily accounting operations. Major responsibilities of this position include high volume transactions of customer and carrier invoices, invoice resolution, handling in and outbound calls, problem-solving, and building relationships internally and externally. The ideal candidate will be self-motivated, continuously seeking ways to improve his/her performance as well as the department. If this is you, or you like a challenge- let's talk.
You will
Answer phones and distribute calls to the appropriate brokerManage high volume and be able to overcome language barriersOffer excellent customer serviceOpen and sort mail. Match invoices to files. Update customer systems as requiredFile Settlement Review bills of lading for proper documentationMake sure quantities loaded and delivered match, and that there is no damage to cargo listedCommunicate with brokers regarding any discrepancies found on bill of lading (i.e. shortages, damages) prior to settlementContact carriers to obtain delinquent proof of deliveries Issue Comcheks and quick pays Balance files, complete file settlement and forward paperwork to corporate accounting for paymentProcess carrier and third-party invoices Work with carriers and factoring companies to resolve carrier A/P issuesMonitor uninvoiced files and track missing carrier invoices Maintain filing system for settled filesHandle all calls regarding accounts receivableVerify and input invoicing information for shippersRun receivables reports weekly and check for invoicing errors, adjustments and overdue freight invoices. Start collections process as directed Work with broker(s) to resolve any problems or disputesEnsure proper documentation is sent to Carrier Resources Contact insurance companies for proper certificates of insuranceCheck references hold the company standard following the company principles of Customer, Company, OfficeSkills and Experience
Team player attitude, within the department, as well as collaborating with other Allen Lund employees across the companyStrong multitasking skillsMotivated and self-driven to expand knowledge of Accounts Payable processes, Allen Lund, and the transportation industryReceptive to new ideas and opportunitiesComfortable working with new technology software, competent in Microsoft Office products (Word, Excel, Outlook) and internet navigation
Join us in making a difference! Allen Lund Company is an equal opportunity employer, dedicated to diversity.
With $1,000 in his pocket, Allen Lund made the brave decision to start his own transportation brokerage company. It was 1976, when Allen Lund Company formally opened the first office in Los Angeles. Now, we have 38 offices and continue to grow!
We are always looking for exceptional people to join our fast paced, challenging, team-oriented work environment. Our culture fosters personal growth and commitment both in and out of the office. Our diverse workforce is key in delivering outstanding customer service and our commitment to our industry are main components of our unmatched reputation. We hold true the value of hiring, developing and retaining the best employees in the industry. Our management provides an open and innovative environment that promotes professional and personal growth. This is why one half of our employees have been with ALC for over 10 years!
Why we're Awesome!!
Inclusive company cultureTraining and DevelopmentCompetitive CompensationUnparalleled Benefits & Wellness (we mean really good)!401k with a generous matchCareer Growth OpportunitiesTransfer OpportunitiesShare in Company ownershipEmployee Recognition programWe are looking for an Administrative Assistant to join our team! The Administrative Assistant's primary responsibility in a branch office is to support and assist the office in the execution of its daily accounting operations. Major responsibilities of this position include high volume transactions of customer and carrier invoices, invoice resolution, handling in and outbound calls, problem-solving, and building relationships internally and externally. The ideal candidate will be self-motivated, continuously seeking ways to improve his/her performance as well as the department. If this is you, or you like a challenge- let's talk.
You will
Answer phones and distribute calls to the appropriate brokerManage high volume and be able to overcome language barriersOffer excellent customer serviceOpen and sort mail. Match invoices to files. Update customer systems as requiredFile Settlement Review bills of lading for proper documentationMake sure quantities loaded and delivered match, and that there is no damage to cargo listedCommunicate with brokers regarding any discrepancies found on bill of lading (i.e. shortages, damages) prior to settlementContact carriers to obtain delinquent proof of deliveries Issue Comcheks and quick pays Balance files, complete file settlement and forward paperwork to corporate accounting for paymentProcess carrier and third-party invoices Work with carriers and factoring companies to resolve carrier A/P issuesMonitor uninvoiced files and track missing carrier invoices Maintain filing system for settled filesHandle all calls regarding accounts receivableVerify and input invoicing information for shippersRun receivables reports weekly and check for invoicing errors, adjustments and overdue freight invoices. Start collections process as directed Work with broker(s) to resolve any problems or disputesEnsure proper documentation is sent to Carrier Resources Contact insurance companies for proper certificates of insuranceCheck references hold the company standard following the company principles of Customer, Company, OfficeSkills and Experience
Team player attitude, within the department, as well as collaborating with other Allen Lund employees across the companyStrong multitasking skillsMotivated and self-driven to expand knowledge of Accounts Payable processes, Allen Lund, and the transportation industryReceptive to new ideas and opportunitiesComfortable working with new technology software, competent in Microsoft Office products (Word, Excel, Outlook) and internet navigation
Join us in making a difference! Allen Lund Company is an equal opportunity employer, dedicated to diversity.