Saginaw Area Consortium
Administrative Assistant - Class III High School
Saginaw Area Consortium, Saginaw, Michigan, United States, 48607
Position Type:Secretarial/Clerical/Secretary - 12-Months
Date Posted:10/17/2024
Location:Saginaw Middle School
Date Available:Immediate Opening
Closing Date:Until Filled
District:Saginaw Public Schools - website
GENERAL SUMMARY:
Saginaw Public Schools Class III Middle School Administative Assistanta are responsible for providing secretarial and clerical support to the assistant principal, ensuring the smooth and efficient operation of the building, providing maximum positive impact on the education of students and work environment of staff.
DISTRICT-WIDE PERFORMANCE STANDARDS:
The School District of the City of Saginaw, in partnership with parents, students, businesses and the community, are committed to and responsible for ensuring the highest level of academic achievement and career planning for all students, the highest performing organizational structure at all levels, and a safe and effective learning environment for all students.
KNOWLEDGE, SKILLS AND ABILITIES:Knowledge of grammar, spelling and business correspondenceKnowledge in the use of general business office equipmentKnowledge of the software used to generate and maintain correspondence, reports and other documentsSkilled typist - 45 wpmAbility to deal effectively and courteously with all employee groupsAbility to compile data and reportsAbility to work with figuresAbility to work in a multi-cultural, urban setting and develop a rapport with students, staff, parents and the school communityPhysical Demands - While performing the duties of this job, the employee must be able to lift 30 lbs. and sit or stand for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.DUTIES AND RESPONSIBILITIES:
Create an atmosphere in the office that is welcoming and that values our students, parents, district employees and the communityProvide outstanding customer service to students, parents, staff and the communityTranscribe and maintain confidential information, correspondence, records and reportsMaintain and update student health and safety recordsPrepare requisitions, such as those for warehouse, special purchases and the activity fundMaintain lunch status of all familiesDistribute and collect physical cards for students involved in athletic activitiesMaintain eligibility list for each sportMaintain physical/insurance records of student athletesCollect and deposit insurance moneyPrepare suspension letters and schedule hearings as necessaryDeposit in-school sales into the appropriate activity fundCheck-in and distribute supplies, equipment and booksKeep all inventories currentSchedule parent conferences, fall and springRegister students and keep office records up to dateComplete and maintain work/repair orders, accident reports and field trip requestsAnswer incoming calls and direct or forward callers to the appropriate partySort and distribute mailFile papersPrepare the bi-weekly payroll for building staffPerform other duties as assignedEDUCATION AND/OR EXPERIENCE:
High school education or equivalentPrevious secretarial experience in a school or general office environment preferred
SPECIAL REQUIREMENTS:
None
WORKING CONDITIONS:
School environment where there is no physical discomfort due to temperature, noise, dust or the like
SUPERVISORY RESPONSIBILITIES:
None
FISCAL RESPONSIBILITIES:
None
CURRICULA RESPONSIBILITIES:
None
METHOD OF EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.
Preceding data are intended to convey information essential to making fair pay decisions about the job, and are not exhaustive lists of the skills, efforts, duties, responsibilities or working conditions associated with it.
Date Posted:10/17/2024
Location:Saginaw Middle School
Date Available:Immediate Opening
Closing Date:Until Filled
District:Saginaw Public Schools - website
GENERAL SUMMARY:
Saginaw Public Schools Class III Middle School Administative Assistanta are responsible for providing secretarial and clerical support to the assistant principal, ensuring the smooth and efficient operation of the building, providing maximum positive impact on the education of students and work environment of staff.
DISTRICT-WIDE PERFORMANCE STANDARDS:
The School District of the City of Saginaw, in partnership with parents, students, businesses and the community, are committed to and responsible for ensuring the highest level of academic achievement and career planning for all students, the highest performing organizational structure at all levels, and a safe and effective learning environment for all students.
KNOWLEDGE, SKILLS AND ABILITIES:Knowledge of grammar, spelling and business correspondenceKnowledge in the use of general business office equipmentKnowledge of the software used to generate and maintain correspondence, reports and other documentsSkilled typist - 45 wpmAbility to deal effectively and courteously with all employee groupsAbility to compile data and reportsAbility to work with figuresAbility to work in a multi-cultural, urban setting and develop a rapport with students, staff, parents and the school communityPhysical Demands - While performing the duties of this job, the employee must be able to lift 30 lbs. and sit or stand for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.DUTIES AND RESPONSIBILITIES:
Create an atmosphere in the office that is welcoming and that values our students, parents, district employees and the communityProvide outstanding customer service to students, parents, staff and the communityTranscribe and maintain confidential information, correspondence, records and reportsMaintain and update student health and safety recordsPrepare requisitions, such as those for warehouse, special purchases and the activity fundMaintain lunch status of all familiesDistribute and collect physical cards for students involved in athletic activitiesMaintain eligibility list for each sportMaintain physical/insurance records of student athletesCollect and deposit insurance moneyPrepare suspension letters and schedule hearings as necessaryDeposit in-school sales into the appropriate activity fundCheck-in and distribute supplies, equipment and booksKeep all inventories currentSchedule parent conferences, fall and springRegister students and keep office records up to dateComplete and maintain work/repair orders, accident reports and field trip requestsAnswer incoming calls and direct or forward callers to the appropriate partySort and distribute mailFile papersPrepare the bi-weekly payroll for building staffPerform other duties as assignedEDUCATION AND/OR EXPERIENCE:
High school education or equivalentPrevious secretarial experience in a school or general office environment preferred
SPECIAL REQUIREMENTS:
None
WORKING CONDITIONS:
School environment where there is no physical discomfort due to temperature, noise, dust or the like
SUPERVISORY RESPONSIBILITIES:
None
FISCAL RESPONSIBILITIES:
None
CURRICULA RESPONSIBILITIES:
None
METHOD OF EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.
Preceding data are intended to convey information essential to making fair pay decisions about the job, and are not exhaustive lists of the skills, efforts, duties, responsibilities or working conditions associated with it.